Difference between revisions of "Reconciling the cash box"
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(kinda merged my info with what was here) |
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#*# any remaining coins (including half dollars and dollar coins) are unneeded change and go into the special deposit | #*# any remaining coins (including half dollars and dollar coins) are unneeded change and go into the special deposit | ||
# Using the till worksheet, count the bling in the cash box (including change, bills, and loose checks, if you have them) | # Using the till worksheet, count the bling in the cash box (including change, bills, and loose checks, if you have them) | ||
− | #* in the "Tot Real from DB" field enter the | + | #* the actual amount in the cash box will appear in the Money for Safe box |
+ | #* in the "Tot Real from DB" field enter the amount from the books (Assets:Cash:Safe) | ||
# What is the amount that comes up under Assets:Cash:Safe? Do this amount match your cash box total? | # What is the amount that comes up under Assets:Cash:Safe? Do this amount match your cash box total? | ||
+ | #* ''discrepancy will appear in Till Adjustment field'' | ||
#* make sure deposits have been recorded | #* make sure deposits have been recorded | ||
#* double check cash book (daily transfers & deposits) | #* double check cash book (daily transfers & deposits) |
Revision as of 13:47, 19 January 2008
- If you can't wait for the deposits to be made, double count prepared but undeposited deposits and record them in the books anyway.
- If there is a glut of change, make a special deposit
- include any undeposited checks
- include any unneeded change:
- count out 15 pennies, 15 nickels, 15 dimes, all the quarters and save them
- any remaining coins (including half dollars and dollar coins) are unneeded change and go into the special deposit
- Using the till worksheet, count the bling in the cash box (including change, bills, and loose checks, if you have them)
- the actual amount in the cash box will appear in the Money for Safe box
- in the "Tot Real from DB" field enter the amount from the books (Assets:Cash:Safe)
- What is the amount that comes up under Assets:Cash:Safe? Do this amount match your cash box total?
- discrepancy will appear in Till Adjustment field
- make sure deposits have been recorded
- double check cash book (daily transfers & deposits)
- have all the dailies been recorded?
- If the actual cash box amount and the expected amount in the books differ, then record an overage or shortage.
- Reconcile to that date
- Use a till worksheet spreadsheet to account for all cash remaining in the cash box
- do not include prepared but undeposited deposits in the till worksheet
- delete the value values from the A. Cash (start) field
- enter the current balance from the Assets:Cash:Safe account in the J - Tot Real from DB field
- double check and print
- The amount in K - Till Adjustment should be recorded in the Assets:Cash:Safe account as a short till or overage
- at this point the till worksheet and the balance in the books should match
- Review the Income:Overages:Other Petty Cash Overs and Expenses:C7:Short Tills:Other Petty Cash Shortages accounts for patterns that might point to a cause.
- the larger or more regular the discrepancy, the more important this is