Difference between revisions of "Vendor paperwork"
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− | Paperwork we need from vendors | + | Paperwork we need from recycling vendors. |
== Bill of Lading == | == Bill of Lading == | ||
+ | |||
+ | This is a piece of paper issued when material is picked up from Free Geek and hauled away. It needs to state clearly: | ||
+ | |||
+ | * a unique identifier | ||
+ | * the date | ||
+ | * the name of the company receiving the material | ||
+ | * estimated type and quantity of material received | ||
== Invoice == | == Invoice == | ||
− | == Settlement | + | If we will owe money based on the material hauled away, we need an invoice. It needs to state clearly: |
+ | |||
+ | * a unique identifier | ||
+ | * the date | ||
+ | * the name of the company that received the material | ||
+ | * a reference to the bill of lading | ||
+ | * for each item: | ||
+ | ** type of material | ||
+ | ** number of pieces or weight | ||
+ | ** price per piece or per unit of weight | ||
+ | ** amount owed | ||
+ | * a total amount owed for this invoice | ||
+ | |||
+ | == Settlement Sheet == | ||
+ | |||
+ | If we are owed money based on the material hauled away, we need an settlement sheet. It needs to state clearly: | ||
+ | |||
+ | * a unique identifier | ||
+ | * the date | ||
+ | * the name of the company that received the material | ||
+ | * a reference to the bill of lading | ||
+ | * for each item: | ||
+ | ** type of material | ||
+ | ** number of pieces or weight | ||
+ | ** price per piece or per unit of weight | ||
+ | ** amount owed | ||
+ | * a total amount we will receive for this settlement sheet | ||
+ | |||
== Statement == | == Statement == | ||
+ | |||
+ | A statement covers a period of time. We need to be able to get a statement that contains the following information: | ||
+ | |||
+ | * The date range covered | ||
+ | * The amount owed or owed to us at the beginning of the statement date range. | ||
+ | * An itemized list of transactions that occurred during that date range. Each item showing: | ||
+ | ** an payment, invoice or settlement sheet identifier | ||
+ | ** the amount owed or owed to us for that invoice or settlement sheet, or the amount paid for a payment | ||
+ | * The amount owed or owed to us at the end of the statement date range. | ||
[[Category: Bookkeeping]] | [[Category: Bookkeeping]] |
Revision as of 11:07, 7 April 2008
Paperwork we need from recycling vendors.
Bill of Lading
This is a piece of paper issued when material is picked up from Free Geek and hauled away. It needs to state clearly:
- a unique identifier
- the date
- the name of the company receiving the material
- estimated type and quantity of material received
Invoice
If we will owe money based on the material hauled away, we need an invoice. It needs to state clearly:
- a unique identifier
- the date
- the name of the company that received the material
- a reference to the bill of lading
- for each item:
- type of material
- number of pieces or weight
- price per piece or per unit of weight
- amount owed
- a total amount owed for this invoice
Settlement Sheet
If we are owed money based on the material hauled away, we need an settlement sheet. It needs to state clearly:
- a unique identifier
- the date
- the name of the company that received the material
- a reference to the bill of lading
- for each item:
- type of material
- number of pieces or weight
- price per piece or per unit of weight
- amount owed
- a total amount we will receive for this settlement sheet
Statement
A statement covers a period of time. We need to be able to get a statement that contains the following information:
- The date range covered
- The amount owed or owed to us at the beginning of the statement date range.
- An itemized list of transactions that occurred during that date range. Each item showing:
- an payment, invoice or settlement sheet identifier
- the amount owed or owed to us for that invoice or settlement sheet, or the amount paid for a payment
- The amount owed or owed to us at the end of the statement date range.