Difference between revisions of "Job Activities for Mary Kate Watson"
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* Hard confirm with R. Ellis (schedule & paperwork due) | * Hard confirm with R. Ellis (schedule & paperwork due) | ||
* read, read, read!: gnucash tutorial & wiki content | * read, read, read!: gnucash tutorial & wiki content | ||
| − | * | + | * Card Sorting 3-7 PM June 24th |
Revision as of 12:28, 29 May 2008
- Job Title
- Office Coordinator
- Original job description is at Office Coordinator
My areas of work
Projects
- Beancounting
- count tills weekly
- enter data into books as needed
- reconcile books monthly
- pay bills
- organize and maintain filing system
- occasional bank runs
- Taxes
- build timeline
- file extensions
- pay fees
- gather information
- pursue outsourcing
- work directly with tax preparer
- Payroll
- poke staff
- collect & enter hours monthly
- call in hours & other details
- amend incorrect paychecks in a timely manner
- Phones
- change opening and closing greeting
- adding & removing phones & extensions
- will be trained by Shawn on more aspects
- Documentation
- maintain front desk documents for volunteers & sign-up
- oversee large donations thank yous
- ongoing updates of freekiwiki and hard copies
- communicate with ASSes regarding database
- maintain employee & board files
- maintain accounting files
- Office Support
- work front desk
- manage community service volunteers & their paperwork
- hire paid front desk intern every 6 months
- hire unpaid office intern every 3 months
- interview, train and manage office area interns
- receive and distribute mail
Committees & Meetings
- Staff
- C7
- Inreach
- Outreach
- Front Desk
Floor Shifts
- Front desk - 17+ hrs/week
Future Goals
- propose and implement safe update to lobby floor and desk
- learn pre-build to support floor shifts
- learn receiving to support floor shifts
- build knowledge of all areas to enhance front desk support to FG
- build confidence with freekboxen (software, hardware, linux)
- make time to audit various classes to increase FG knowledge
- learn more about gnucash and general FG accounting
- understand payroll better (retirement, recording W-4 changes, etc.)
- support schedules? part of my job description
Immediate Projects
- intern reviews
- my review
- extra till key for FD
- floor for lobby (Matteo asking bathroom guy after it's done)
- phone wiki update
- tax form preparation
- mail FG promo/info packet to Dr. H.
- Hard confirm with R. Ellis (schedule & paperwork due)
- read, read, read!: gnucash tutorial & wiki content
- Card Sorting 3-7 PM June 24th