Difference between revisions of "Job Activities for Mary Kate Watson"
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| Line 12: | Line 12: | ||
** organize and maintain filing system | ** organize and maintain filing system | ||
** occasional bank runs | ** occasional bank runs | ||
| + | ** quarterly budgets for board | ||
*;Taxes | *;Taxes | ||
| Line 53: | Line 54: | ||
* C7 | * C7 | ||
* Inreach | * Inreach | ||
| − | * | + | * Geek Fair (ad hoc) |
| − | |||
===Floor Shifts=== | ===Floor Shifts=== | ||
* Front desk - 17+ hrs/week | * Front desk - 17+ hrs/week | ||
| Line 68: | Line 68: | ||
* support schedules? part of my job description | * support schedules? part of my job description | ||
===Immediate Projects=== | ===Immediate Projects=== | ||
| − | |||
* my review | * my review | ||
| − | * | + | * |
* floor for lobby (Matteo asking bathroom guy after it's done) | * floor for lobby (Matteo asking bathroom guy after it's done) | ||
* phone wiki update | * phone wiki update | ||
| + | * budget wiki update with Richard | ||
| + | * manage community service volunteers | ||
* tax form preparation | * tax form preparation | ||
| − | * | + | * budget for July - done! |
| − | * | + | * raffle for Geek Fair |
| + | ** gather items | ||
| + | ** create flyer | ||
| + | ** gather tickets | ||
| + | ** utilize Julie for support | ||
| + | ** assist with craft booths | ||
| + | * support Jacob & booths for Geek Fair | ||
| + | * train Office Volunteer Intern | ||
| + | * begin hire process for new Front Desk Intern for August | ||
| + | * support group tours through Inreach | ||
* read, read, read!: gnucash tutorial & wiki content | * read, read, read!: gnucash tutorial & wiki content | ||
| − | |||
| − | |||
Revision as of 12:29, 9 July 2008
- Job Title
- Office Coordinator
- Original job description is at Office Coordinator
My areas of work
Projects
- Beancounting
- count tills weekly
- enter data into books as needed
- reconcile books monthly
- pay bills
- organize and maintain filing system
- occasional bank runs
- quarterly budgets for board
- Taxes
- build timeline
- file extensions
- pay fees
- gather information
- pursue outsourcing
- work directly with tax preparer
- Payroll
- poke staff
- collect & enter hours monthly
- call in hours & other details
- amend incorrect paychecks in a timely manner
- Phones
- change opening and closing greeting
- adding & removing phones & extensions
- will be trained by Shawn on more aspects
- Documentation
- maintain front desk documents for volunteers & sign-up
- oversee large donations thank yous
- ongoing updates of freekiwiki and hard copies
- communicate with ASSes regarding database
- maintain employee & board files
- maintain accounting files
- Office Support
- work front desk
- manage community service volunteers & their paperwork
- hire paid front desk intern every 6 months
- hire unpaid office intern every 3 months
- interview, train and manage office area interns
- receive and distribute mail
- dirty towel laundry for cleaners every 2 weeks
Committees & Meetings
- Staff
- C7
- Inreach
- Geek Fair (ad hoc)
Floor Shifts
- Front desk - 17+ hrs/week
Future Goals
- propose and implement safe update to lobby floor and desk
- learn pre-build to support floor shifts
- learn receiving to support floor shifts
- build knowledge of all areas to enhance front desk support to FG
- build confidence with freekboxen (software, hardware, linux)
- make time to audit various classes to increase FG knowledge
- learn more about gnucash and general FG accounting
- understand payroll better (retirement, recording W-4 changes, etc.)
- support schedules? part of my job description
Immediate Projects
- my review
- floor for lobby (Matteo asking bathroom guy after it's done)
- phone wiki update
- budget wiki update with Richard
- manage community service volunteers
- tax form preparation
- budget for July - done!
- raffle for Geek Fair
- gather items
- create flyer
- gather tickets
- utilize Julie for support
- assist with craft booths
- support Jacob & booths for Geek Fair
- train Office Volunteer Intern
- begin hire process for new Front Desk Intern for August
- support group tours through Inreach
- read, read, read!: gnucash tutorial & wiki content