Difference between revisions of "Volunteer Desk Checklist"
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:Area Opener: _________________ Date: _________________ | :Area Opener: _________________ Date: _________________ | ||
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{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
|- style="background:black; color:white" | |- style="background:black; color:white" | ||
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|| '''Check your email for "frontdesk@..." messages about cancellations, group volunteering, etc. Make calls & edit schedule accordingly.''' || | || '''Check your email for "frontdesk@..." messages about cancellations, group volunteering, etc. Make calls & edit schedule accordingly.''' || | ||
|- | |- | ||
| − | || | + | || Wait until just before we open (~10:50 am) to print the daily staff schedule. Color code: prebuild (pink), recycling (green) and hardware donations (yellow). || |
|- | |- | ||
|} | |} | ||
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{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
|- style="background:black; color:white" | |- style="background:black; color:white" | ||
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|| Put pens, pencils, scissors, etc. back where they belong. || | || Put pens, pencils, scissors, etc. back where they belong. || | ||
|- | |- | ||
| − | || Take cups and | + | || Take cups, plates, and food from front desk area to kitchen. || |
|- | |- | ||
|| Put all binders back where they belong. || | || Put all binders back where they belong. || | ||
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|| Turn off all computers || | || Turn off all computers || | ||
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| − | || | + | || Wipe coffee table; '''clean coffee pot''' (if there is leftover coffee, put the remainder in the thermos) || |
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|} | |} | ||
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:Area Closer: ________________ | :Area Closer: ________________ | ||
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|| Check and add printer paper if needed. || | || Check and add printer paper if needed. || | ||
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|- | |- | ||
|| Make the afternoon batch of coffee (just do a half pot if it's a slow day). || | || Make the afternoon batch of coffee (just do a half pot if it's a slow day). || | ||
Revision as of 17:07, 11 March 2010
- Area Opener: _________________ Date: _________________
| Volunteer Desk Pre-Opening Tasks | Initials |
|---|---|
| If you're the first one here, make coffee. | |
| Review phone messages. Return calls, send messages to staff as needed, check schedule sheet and record cancellations as needed. | |
| Make reminder calls for Adoption Classes. | |
| Make reminder calls for monthly classes. | |
| Make reminder calls for Hardware ID sessions. | |
| Make reminder calls for Command Line classes. | |
| Check your email for "frontdesk@..." messages about cancellations, group volunteering, etc. Make calls & edit schedule accordingly. | |
| Wait until just before we open (~10:50 am) to print the daily staff schedule. Color code: prebuild (pink), recycling (green) and hardware donations (yellow). |
| Volunteer Desk Closing Tasks | Initials |
|---|---|
| Put previous day's staff schedule (3-hole punch, 1st) into notebook | |
| Put previous day's volunteer schedules (3-hole punch, 1st) into notebook | |
| Put pens, pencils, scissors, etc. back where they belong. | |
| Take cups, plates, and food from front desk area to kitchen. | |
| Put all binders back where they belong. | |
| Turn off all computers | |
| Wipe coffee table; clean coffee pot (if there is leftover coffee, put the remainder in the thermos) |
- Area Closer: ________________
| Volunteer Desk Afternoon Tasks | Initials |
|---|---|
| Check to see if there are any new phone messages; return phone calls. | |
| Check and add printer paper if needed. | |
| Make the afternoon batch of coffee (just do a half pot if it's a slow day). | |
| Ensure the scheduled 5 pm tour guide is available. | |
| Check filing cabinet: print Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. | |
| Check filing cabinet: print Free Geek Brochures as needed. | |
| Check filing cabinet: print Adoption and Build Info Sheets as needed. | |
| Check filing cabinet: print Tech Support forms as needed. | |
| Check white volunteer cards: notify Valerie if we are almost out of them. | |
| Check coffee supplies. Notify Valerie or Liane when low on coffee supplies or office supplies. Do not wait until you are out. There is a lag time. | |
| Wednesday afternoon: print two weeks worth of schedule pages for Pre-Build and Build. Before you put them out, check with Ali (laptops), Sergio (Macs), and Vagrant (server build) to block off times for their respective area. | |
| Wednesday afternoon: print out pre-assigned groups from wiki. Before you put them on the clipboard, get two weeks worth of adoption schedule pages (legal-sized; kept in bottom drawer of the filing cabinet) and fill them into the schedule. See wiki: Group Volunteering Policy for more info or talk to Darryl. | |
| Wednesday afternoon: print out enough Adoption Class pages for the next two weeks. Use the Room Use Calendar link (look left-hand side of main wiki page) to fill in the information. |