Difference between revisions of "Volunteer BBQ Checklist July 2011"

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*Find out which area of Free Geek will be open and who can help__________
 
*Find out which area of Free Geek will be open and who can help__________
 
*Check with Blaine about Chess contest and set up________
 
*Check with Blaine about Chess contest and set up________
−
*Do we need portable toilets? (ordered 2 PP from Americansan, they'll get delivered around 2 pm on Saturday, should sit next to steel bin, doors facing away from party)_________
+
*Do we need portable toilets? (ordered 2 PP from Americansan, they'll get delivered around 2 pm on Saturday, should sit next to steel bin, doors facing away from party)_________*
 
*Design Poster for BBQ to post all over (make sure this includes schedule of events)________
 
*Design Poster for BBQ to post all over (make sure this includes schedule of events)________
 
*Talk to volunteer about building superbox and cool A/V stuff___________
 
*Talk to volunteer about building superbox and cool A/V stuff___________
Line 27: Line 27:
 
*Confirm a band and work closely with them on what they need__________
 
*Confirm a band and work closely with them on what they need__________
 
*Schedule folks to help in different areas__________
 
*Schedule folks to help in different areas__________
−
 
+
*
 
==Tasks==
 
==Tasks==
  
Line 39: Line 39:
 
|-
 
|-
 
|| 1:00pm-3:00pm ||Food Prep||  ||  ||
 
|| 1:00pm-3:00pm ||Food Prep||  ||  ||
−
|-
+
|-*
−
|| 1:00pm-5:00pm ||BBQr's||  ||  ||
+
|| 1:00pm-5:00pm ||BBQr's||  ||  ||BBQ||
 
|-
 
|-
 
|| 1:00pm-5:00pm ||BBQr's||  ||  ||
 
|| 1:00pm-5:00pm ||BBQr's||  ||  ||
Line 54: Line 54:
 
|| 3:00-8:00pm|| Bartenders ||  ||  || Keg, keg cups||
 
|| 3:00-8:00pm|| Bartenders ||  ||  || Keg, keg cups||
 
|-
 
|-
−
|| 3:00-8:00pm|| Secret Service ||  ||  || Numchucks||
+
|| 3:00-8:00pm|| Secret Service ||  ||  || Numchucks||||
 
|-
 
|-
 
|| 3:00-5:00pm|| Greeters: handing out name tags and raffle tickets || 2 ||  || Raffle tickets, name tags, pens||
 
|| 3:00-5:00pm|| Greeters: handing out name tags and raffle tickets || 2 ||  || Raffle tickets, name tags, pens||
Line 72: Line 72:
 
|| 8:00pm-9:30pm ||Clean Up||  ||  || ||
 
|| 8:00pm-9:30pm ||Clean Up||  ||  || ||
 
|-
 
|-
−
|}
+
|}||
  
 +
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100%
 +
|- style="background:black; color:white"
 +
!| Item
 +
!| Quantity
 +
!| Source
 +
!| Who
 +
!| Notes
 +
|-
 +
|| Infrastructure ||
 +
|-
 +
|| Tent||||  ||  ||How many do we have?  How big is it?  Who knows how to set it up?  Where is it?||
 +
|-
 +
|| Tables ||8||  ||  ||
 +
|-
 +
|| Chairs ||50 |||||| how many do we have?  Where are they?  (Ask Darryl)||
 +
|-
 +
|| Clearly marked recycling bins and compost bins ||||  ||  ||
 +
|-
 +
|| Food-Related Items ||
 +
|-
 +
|| BBQ ||2||  ||How many do we have?  Where are they?  (Ask Darryl or Santiago)||
 +
|-
 +
|| Jugs for water||  ||  ||  || how many do we have?  Where are they?  (Possibly look in tree house)||
 +
|-
 +
|| OLCC license for beer and keg||  ||  ||  || (Ask Richard or Darryl||||
 +
|-
 +
|| Serving trays||  ||  ||  || ||
 +
|-
 +
|| Serving spoons and folks ||||||  ||
 +
|-
 +
|| Tongs and spatulas to grill with ||||  ||  || ||
 +
|-
 +
|| Charcoal ||||  ||  || ||
 +
|- 
 +
|| Serving bowls ||||  ||  || ||
 +
|-
 +
|| Plates ||||  ||  || ||
 +
|-
 +
|| Napkins||||  ||  || ||
 +
|-
 +
||Forks ||||  ||  || ||
 +
|-
 +
||Cutting knives for brownies ||||  ||  || ||
 +
|-
 +
||Knives for condiments ||||  ||  || ||
 +
|-
 +
||Ice and coolers ||||  ||  || ||
 +
|-
 +
||Food||
 +
|-
 +
|| Burgers (meat) ||||  ||||
 +
|-
 +
|| Burgers (veggie)||  ||  ||  || ||
 +
|-
 +
|| Hot Dogs (meat)||  ||  ||  || ||||
 +
|-
 +
|| Hot Dogs|| (vegan ||  ||  || ||
 +
|-
 +
|| Burger Buns ||||||  ||
 +
|-
 +
|| Hot Dog Buns ||||  ||  || ||
 +
|-
 +
|| Chips ||||  ||  || ||
 +
|- 
 +
|| Onions |||| ||  || ||
 +
|-
 +
|| Pickles ||||  ||  || ||
 +
|-
 +
|| Tomatoes ||||  ||  || ||
 +
|-
 +
|| Lettuce ||||  ||  || ||
 +
|-
 +
|| Cutting knives for brownies ||||  ||  || ||
 +
|-
 +
|| Condiments ||||  ||  || ||
 +
|-
 +
|| Keg and keg tap ||||  ||  || ||
 +
|-
 +
|| Water ||||  ||  || ||
 +
|-
 +
|| Soda ||||  ||  || ||
 +
|-
 +
|| Salads ||||  ||  || ||
 +
|-
 +
|| Watermelon ||||  ||  || ||
 +
|-
 +
|| Sides ||||  ||  ||staff bring sides? ||
 +
|-
 +
|| Brownies ||||  ||  ||Contestants will bring||
 +
|-
 +
||Prizes For Raffle||
 +
|-
 +
|| Superbox ||1||  ||Eliz. via Volunteers who are building it||
 +
|-
 +
|| Game Systems||  ||  ||  || Eliz. via Mike Millar||
 +
|-
 +
|| LCD Monitors|| 2 ||  ||  || ||Eliz.||
 +
|-
 +
|| Gift Certificates to other places|| 5? ||  ||  || Eliz. ||
 +
|-
 +
|| Free Geek T-Shirts ||||||  ||
 +
|-
 +
|| Hot Dog Buns ||||  ||  || ||
 +
|-
 +
|| Chips ||||  ||  || ||
 +
|-  (vegan
 +
|| Onions |||| ||  || ||
 +
|-
 +
|| Pickles ||||  ||  || ||
 +
|-
 +
|| Tomatoes ||||  ||  || ||
 +
|-
 +
|| Lettuce ||||  ||  || ||
 +
|-
 +
|| Cutting knives for brownies ||||  ||  || ||
 +
|-
 +
|| Condiments ||||  ||  || ||
 +
|-
 +
|| Keg and keg tap ||||  ||  || ||
 +
|-
 +
|| Water ||||  ||  || ||
 +
|-
 +
|| Soda ||||  ||  || ||
 +
|-
 +
|| Salads ||||  ||  || ||
 +
|-
 +
|| Watermelon ||||  ||  || ||
 +
|-
 +
|| Sides ||||  ||  ||staff bring sides? ||
 +
|-
 +
|| Brownies ||||  ||  ||Contestants will bring||
 +
|-
 +
|}||
  
−
Items We Need:
 
−
BBQ – how many do we have?  Where are they?  (Ask Darryl or Santiago)
 
−
 
−
Tent – How many do we have?  How big is it?  Who knows how to set it up?  Where is it?__
 
−
 
−
 
−
 
−
Tables and Chairs – how many do we have?  Where are they?  (Ask Darryl) – Need at least 8 tables and 50 chairs
 
−
 
−
 
−
Jugs for water – how many do we have?  Where are they?  (Possibly look in tree house)
 
−
 
−
 
−
OLCC license for beer and keg?  (Ask Richard)
 
−
 
−
 
−
Serving trays_____
 
−
Serving spoons and folks_____
 
−
Tongs and spatchulas to grill with_____
 
−
Charcoal_____
 
−
Serving bowls_____
 
−
plates_____
 
−
napkins_____
 
−
forks_____
 
−
cutting knives for brownies_____
 
−
knives for condiments_____
 
−
name tags for volunteers and staff with sharpies_____
 
−
Band equipment
 
−
garbage cans and bags_____
 
−
Clearly marked recycling bins and compost bins_____
 
−
Ice and coolers_____*
 
−
 
−
Food We Need:
 
−
Burgers – veggie and meat_____
 
−
hot dogs – veggie and meat_____
 
−
burger buns_____
 
−
hot dog buns_____
 
−
chips_____*
 
−
onions_____
 
−
pickles_____
 
−
tomatoes_____
 
−
lettuce_____
 
−
condiments_____
 
−
keg and keg tap_____*
 
−
water_____
 
−
soda_____
 
−
salads_____
 
−
watermelon_____
 
−
Sides – staff bring sides?_____
 
−
Brownies - contestants_____
 
  
 
Prizes*
 
Prizes*

Revision as of 15:33, 2 June 2011

Volunteer BBQ!!!!

  • Date: July 9th
  • Time: 3pm-8pm
  • Location: Market Studios Parking lot

Schedule (tentative)

Time could possibly be pushed back to 4pm

  • 3-4: Food
  • 4-4:30pm: Trivia
  • 4:30pm-5pm: Awards and Raffle (for super box)
  • 5:00-5:15pm: Art Contest
  • 5:15-6:30pm Desert – Keeping it legal brownie contest
  • 6:30pm-8pm: Band!

To Do:

  • Check in with staff on what they think about presenting big awards to volunteers ________
  • Check in with Market Studios___________
  • Create Trivia game___________
  • Designate Trivia MC__________
  • Find out which area of Free Geek will be open and who can help__________
  • Check with Blaine about Chess contest and set up________
  • Do we need portable toilets? (ordered 2 PP from Americansan, they'll get delivered around 2 pm on Saturday, should sit next to steel bin, doors facing away from party)_________*
  • Design Poster for BBQ to post all over (make sure this includes schedule of events)________
  • Talk to volunteer about building superbox and cool A/V stuff___________
  • Invite Board members to BBQ!_______
  • Confirm a band and work closely with them on what they need__________
  • Schedule folks to help in different areas__________

Tasks

Time Task Who Where Items Needed
1:00pm-3:00pm Food Prep
1:00pm-5:00pm BBQr's BBQ
1:00pm-5:00pm BBQr's
Set up Sign up sheet Parking Lot tent, tables, chairs, food tables, art tables, etc!
1:00pm-5:00pm Block Parking Lot
2:30pm Chess station set-up In the shade 5 chess boards
3:00-6:00pm Serving Food
3:00-8:00pm Bartenders Keg, keg cups
3:00-8:00pm Secret Service Numchucks
3:00-5:00pm Greeters: handing out name tags and raffle tickets 2 Raffle tickets, name tags, pens
2:00pm-6:00pm Floaters 2
4:00pm-4:30pm Trivia Contest MC Trivia questions, answer sheets
4:30pm-5:00pm Awards and Raffle Presenter Prizes
5:00pm-5:30pm "Keep It Legal" Brownie Contest Board member, staff member and volunteer
6:30pm-8:00pm Music A Band
6:30pm-9:00pm Stage Crewing
8:00pm-9:30pm Clean Up

||

Item Quantity Source Who Notes
Infrastructure
Tent How many do we have? How big is it? Who knows how to set it up? Where is it?
Tables 8
Chairs 50 how many do we have? Where are they? (Ask Darryl)
Clearly marked recycling bins and compost bins
Food-Related Items
BBQ 2 How many do we have? Where are they? (Ask Darryl or Santiago)
Jugs for water how many do we have? Where are they? (Possibly look in tree house)
OLCC license for beer and keg (Ask Richard or Darryl
Serving trays
Serving spoons and folks
Tongs and spatulas to grill with
Charcoal
Serving bowls
Plates
Napkins
Forks
Cutting knives for brownies
Knives for condiments
Ice and coolers
Food
Burgers (meat)
Burgers (veggie)
Hot Dogs (meat)
Hot Dogs (vegan
Burger Buns
Hot Dog Buns
Chips
Onions
Pickles
Tomatoes
Lettuce
Cutting knives for brownies
Condiments
Keg and keg tap
Water
Soda
Salads
Watermelon
Sides staff bring sides?
Brownies Contestants will bring
Prizes For Raffle
Superbox 1 Eliz. via Volunteers who are building it
Game Systems Eliz. via Mike Millar
LCD Monitors 2 Eliz.
Gift Certificates to other places 5? Eliz.
Free Geek T-Shirts
Hot Dog Buns
Chips
Onions
Pickles
Tomatoes
Lettuce
Cutting knives for brownies
Condiments
Keg and keg tap
Water
Soda
Salads
Watermelon
Sides staff bring sides?
Brownies Contestants will bring

||


Prizes* Free Geek T-Shirts? Give to band members? Thrift Store Gift Certificates? Cool AV stuff? Super box? (last year made by build volunteers)

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