Difference between revisions of "Volunteer Desk Checklist"
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!| Initials | !| Initials | ||
|- | |- | ||
| − | || If you're the first one here, '''make coffee.''' || | + | || If you're the first one here, '''make coffee.'''|| |
|- | |- | ||
| + | || Fill up hot water and turn on.|| | ||
| + | |- | ||
|| Review phone messages. Return calls or forward messages to staff as needed, check volunteer schedules and record cancellations as needed. || | || Review phone messages. Return calls or forward messages to staff as needed, check volunteer schedules and record cancellations as needed. || | ||
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| Line 38: | Line 40: | ||
|| Wipe coffee table; '''rinse coffee pot''' || | || Wipe coffee table; '''rinse coffee pot''' || | ||
|- | |- | ||
| + | || Turn off and unplug hot water || | ||
|} | |} | ||
:Area Closer: ________________ | :Area Closer: ________________ | ||
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|| Check filing cabinet: print Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. || | || Check filing cabinet: print Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. || | ||
| − | |||
| − | |||
|- | |- | ||
|| Check filing cabinet: print Community Service info sheets and Volunteering for School Credit info sheets as needed. || | || Check filing cabinet: print Community Service info sheets and Volunteering for School Credit info sheets as needed. || | ||
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|| Check coffee supplies. Send an email to '''''richard@freegeek.org''''' when our supplies are low - do not wait until we are out. There is a lag time. | || Check coffee supplies. Send an email to '''''richard@freegeek.org''''' when our supplies are low - do not wait until we are out. There is a lag time. | ||
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|} | |} | ||
Revision as of 10:36, 7 June 2011
- Area Opener: _________________ Date: _________________
| Volunteer Desk Pre-Opening Tasks | Initials |
|---|---|
| If you're the first one here, make coffee. | |
| Fill up hot water and turn on. | |
| Review phone messages. Return calls or forward messages to staff as needed, check volunteer schedules and record cancellations as needed. | |
| Make reminder calls for: Getting Started Classes, Monthly Classes, and Hardware I.D. sessions. | |
| Check your email for "frontdesk@..." messages. Make calls & edit the volunteer schedules accordingly. Please respond to the list when you have addressed the issue. | |
| Wait until just before we open (~10:50 am) to print the daily staff schedule. Color code: prebuild (pink), recycling (green), receiving (yellow) and front desk (orange). |
Turn this checklist over so the rest of the team can work on the afternoon tasks that need to be done.
| Volunteer Desk Closing Tasks | Initials |
|---|---|
| Put previous day's staff schedule (3-hole punch, 1st) into notebook | |
| At 6:30 pm, use the telephone pager to announce that volunteers have 15 minutes to come log their hours, schedule their next shifts and that most Free Geek shifts will be ending at 6:45. (Receiving shift stays open until 7:00) | |
| Sharpen the pencils and put pens, pencils, scissors, etc. back where they belong. | |
| Take cups, plates, and food from front desk area to kitchen. | |
| Put all binders back where they belong. | |
| Turn off both computers. | |
| Wipe coffee table; rinse coffee pot | |
| Turn off and unplug hot water |
- Area Closer: ________________
| Volunteer Desk Afternoon Tasks | Initials |
|---|---|
| Make reminder calls for System Evaluation. | |
| Check to see if there are any new phone messages; return (or forward) phone calls as necessary. | |
| Check your email for "frontesk@" messages; please respond to the list when you have addressed the issue. | |
| Check and add printer paper if needed. | |
| Make the afternoon batch of coffee. | |
| Check filing cabinet: print Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. | |
| Check filing cabinet: print Community Service info sheets and Volunteering for School Credit info sheets as needed. | |
| Check filing cabinet: print Adoption and Build Info Sheets as needed. | |
| Check coffee supplies. Send an email to richard@freegeek.org when our supplies are low - do not wait until we are out. There is a lag time. |
Once you're done with the afternoon tasks, turn this checklist over so the Closer(s) can check off their closing tasks.