Difference between revisions of "Volunteer Appreciation BBQ 2012"
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(Created page with "==Overview== What: A BBQ to celebrate Free Geek volunteers, staff and board members When: Saturday, July 21, 2012 from 3-7 PM Where: Free Geek/Market Studios parking lot ==Food/…") |
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==Overview== | ==Overview== | ||
| − | What: A BBQ to celebrate Free Geek volunteers, staff and board members | + | '''What:''' A BBQ to celebrate Free Geek volunteers, staff and board members <br> |
| − | When: Saturday, July 21, 2012 from 3-7 PM | + | '''When:''' Saturday, July 21, 2012 from 3-7 PM <br> |
| − | Where: Free Geek/Market Studios parking lot | + | '''Where:''' Free Geek/Market Studios parking lot <br> |
| + | |||
| + | ==Planning== | ||
| + | * Planning committee included Stephen, Amelia, Walter, Misty, Kelly, Robert, Kevin, and Sarah | ||
| + | * We used the events@ list and a google doc spreadsheet to communicate | ||
| + | * We met roughly weekly started about 2 months before the event | ||
==Food/Drink== | ==Food/Drink== | ||
| + | ; Drinks | ||
| + | We had lots of beer: | ||
| + | * 15 cases of assorted Ninkasi (donated by Ninkasi) | ||
| + | * 1 keg of Widerm Bro's IPA (donated by Widmer) | ||
| + | * 2 cases of Omission (gluten-free) (donated by Widmer) | ||
| + | * 1 keg of Rogue dark IPA (purchased for reduced price) | ||
| + | We easily went through both kegs but have ~10 cases of Ninkasi left. Start soliciting beer donations ~2 months in advance. | ||
| + | |||
| + | For non-alcoholic choices, we had two large beverage coolers--one for ice water and one for lemonade. This seemed to be fine. | ||
| + | |||
| + | ;Food | ||
==Facilities== | ==Facilities== | ||
| + | * Porta potties (2, including one wheelchair accessible) from American Sani-Can | ||
| + | * Set up three large tents (having a large tent over the food tables was key) and one small pop-up canopy (for the beverages) | ||
| + | : We have the parts for three large tents, but they take some time and ~4 people to set up. Should do a parts check before the day of to make sure it's all there. | ||
| + | * Pulled out tables and chairs from all over FG (probably had ~15 large tables) | ||
| + | : Make sure to label where tables came from with masking tape so that they go back to where they came from. | ||
| + | * Sound system was provided by Austin's DJ friend (large powered speakers, a mixer, and a mic) | ||
| + | * Santi brought his grill from home for the meat, and we used a FG smaller grill for the veggie stuff | ||
| + | |||
==Games/Activities== | ==Games/Activities== | ||
| + | ; DJ | ||
| + | ; Raffle | ||
| + | Everyone who came before 4 or 4:30 got 3 raffle tickets to go toward winning the following prizes: | ||
| + | * A super high-end system | ||
| + | * A laptop | ||
| + | * A/V stuff (a reverb amp and 3 DVD players) | ||
| + | * Gift cards/items from other businesses (see spreadsheet for details) | ||
| − | ; | + | The raffle is a hit every year. Start soliciting businesses for donations well in advance--at least 1-2 months. We had a poster thanking sponsors that featured their logos; telling businesses that we do this will make them more likely to donate. |
| + | ; Chess | ||
| + | ; Cornhole | ||
==Publicity== | ==Publicity== | ||
==Debrief: Thoughts for Next Year== | ==Debrief: Thoughts for Next Year== | ||
Revision as of 15:50, 24 July 2012
Overview
What: A BBQ to celebrate Free Geek volunteers, staff and board members
When: Saturday, July 21, 2012 from 3-7 PM
Where: Free Geek/Market Studios parking lot
Planning
- Planning committee included Stephen, Amelia, Walter, Misty, Kelly, Robert, Kevin, and Sarah
- We used the events@ list and a google doc spreadsheet to communicate
- We met roughly weekly started about 2 months before the event
Food/Drink
- Drinks
We had lots of beer:
- 15 cases of assorted Ninkasi (donated by Ninkasi)
- 1 keg of Widerm Bro's IPA (donated by Widmer)
- 2 cases of Omission (gluten-free) (donated by Widmer)
- 1 keg of Rogue dark IPA (purchased for reduced price)
We easily went through both kegs but have ~10 cases of Ninkasi left. Start soliciting beer donations ~2 months in advance.
For non-alcoholic choices, we had two large beverage coolers--one for ice water and one for lemonade. This seemed to be fine.
- Food
Facilities
- Porta potties (2, including one wheelchair accessible) from American Sani-Can
- Set up three large tents (having a large tent over the food tables was key) and one small pop-up canopy (for the beverages)
- We have the parts for three large tents, but they take some time and ~4 people to set up. Should do a parts check before the day of to make sure it's all there.
- Pulled out tables and chairs from all over FG (probably had ~15 large tables)
- Make sure to label where tables came from with masking tape so that they go back to where they came from.
- Sound system was provided by Austin's DJ friend (large powered speakers, a mixer, and a mic)
- Santi brought his grill from home for the meat, and we used a FG smaller grill for the veggie stuff
Games/Activities
- DJ
- Raffle
Everyone who came before 4 or 4:30 got 3 raffle tickets to go toward winning the following prizes:
- A super high-end system
- A laptop
- A/V stuff (a reverb amp and 3 DVD players)
- Gift cards/items from other businesses (see spreadsheet for details)
The raffle is a hit every year. Start soliciting businesses for donations well in advance--at least 1-2 months. We had a poster thanking sponsors that featured their logos; telling businesses that we do this will make them more likely to donate.
- Chess
- Cornhole