Difference between revisions of "Volunteer Desk Checklist"
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:Area Opener: _________________ Date: _________________ | :Area Opener: _________________ Date: _________________ | ||
{| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | {| class="wikitable" BORDER=1px CELLPADDING=5 CELLSPACING=0 width=100% | ||
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|| Turn on and log on to both computers, opening the appropriate tabs needed. || | || Turn on and log on to both computers, opening the appropriate tabs needed. || | ||
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− | || Print | + | || Print one copy of the daily staff schedule. Highlight BETA & SDA shifts in pink, recycling shifts in green, receiving shifts in yellow, and front desk shifts in orange. || |
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|| Make the afternoon batch of coffee. || | || Make the afternoon batch of coffee. || | ||
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− | || Were there any "no call/no shows" for Hardware ID? If so, please update their attendance type as a no call/no show and | + | || Were there any "no call/no shows" for Hardware ID? If so, please update their attendance type as a no call/no show and cancel any shifts in System Evaluation they may have scheduled. || |
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|| Check coffee supplies. Send a message to '''''http://todo/supplies''''' when our supplies are low - do not wait until we are out. There is a lag time. || | || Check coffee supplies. Send a message to '''''http://todo/supplies''''' when our supplies are low - do not wait until we are out. There is a lag time. || | ||
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|| Take cups, plates, and food from front desk area to kitchen. || | || Take cups, plates, and food from front desk area to kitchen. || | ||
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|| '''Rinse out the coffee pot''', unplug the hot water, and wipe down the coffee area. || | || '''Rinse out the coffee pot''', unplug the hot water, and wipe down the coffee area. || | ||
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|| Turn off both computers. || | || Turn off both computers. || |
Revision as of 12:48, 19 August 2013
- Area Opener: _________________ Date: _________________
Start of Day Tasks | Initials |
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If you're the first one here, make coffee. Refill and turn on the hot water. | |
Turn on and log on to both computers, opening the appropriate tabs needed. | |
Print one copy of the daily staff schedule. Highlight BETA & SDA shifts in pink, recycling shifts in green, receiving shifts in yellow, and front desk shifts in orange. |
Reminder Calls | Initials |
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Make reminder calls for tomorrow's CLASSES. | |
Make reminder calls for tomorrow's HARDWARE ID sessions. | |
Make reminder calls for tomorrow's SYSTEM EVALUATION sessions. |
Things to Print | Initials |
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Check filing cabinet: print Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. | |
Check filing cabinet: print Community Service info sheets and Volunteering for School Credit info sheets as needed. | |
Check filing cabinet: print Adoption and Build info sheets as needed. | |
Check filing cabinet: print info brochures (in English and Spanish) and monthly class schedule brochures (on colored paper) as needed. | |
Print Reminder Cards and Equipment Passes as needed. |
Throughout the Day | Initials |
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Review phone messages. Record cancellations, forward messages, and return calls as needed. | |
Check your email for "frontdesk@..." messages. Please respond to the list when you have addressed the issue. | |
Make the afternoon batch of coffee. | |
Were there any "no call/no shows" for Hardware ID? If so, please update their attendance type as a no call/no show and cancel any shifts in System Evaluation they may have scheduled. | |
Check coffee supplies. Send a message to http://todo/supplies when our supplies are low - do not wait until we are out. There is a lag time. |
End Of Day Tasks | Initials |
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Check tomorrow's class schedule; if there is no one signed up, call the instructor and let them know that we are canceling that class. Please close the empty class slots. | |
At 5:30 pm, use the telephone pager to announce that volunteers have 15 minutes to come log their hours and schedule their next shifts. | |
Sharpen the pencils and put pens, pencils, scissors, etc. back where they belong. | |
Take cups, plates, and food from front desk area to kitchen. | |
Rinse out the coffee pot, unplug the hot water, and wipe down the coffee area. | |
Turn off both computers. |
- Area Closer: ________________