Council 2008 04
When: 16 Apr 2008
Place: FG Meeting room
Facilitator: Seamus
Scribe: Laurel
Minutes Checker:
Attendance: Seamus (facilitator), Cliff, Eugene, Nick Jacobson, Martin, Marie, Luiz, Laurel (scribing), Matteo, rfs, Robert West, Paul
Last meeting: Mar 21 2008
CONSENSUS TRAINING
Martin - how to prepare for a meeting. Good stuff - will be on the wiki.
COMMITMENTS
- martin and matteo will set up a secure wiki for the building group - CARRYOVER
- Dave and Oso will write up something about the (financial) value of our work in the community - CARRYOVER
- Marie commits to interviewing dave
- Oso will research the new BAN pledge - CARRYOVER
- Oso will write down his conflicts of interest to provide as an example - CARRYOVER
- laurel will write instructions in the "facilitation howto" and "new members to council" wiki pages about the conflict of interest policy and agreement form. - DONE
REPORTS
State of the Onion
The document on which we track the current state of things
- Printer Archipelago is going great
- Space has moved around
- HR is working on hiring process for production and recycling coordinators
- Adoption classes are 3x/wk, and there are "beyond adoption" classes weekly
Board meeting
- Discussed staff signing policy in light of truck purchase; decided that current policy (as set up in bylaws and past board decisions) is fine. Staff will be doing further education to make sure they all know what's up.
- Budget was not totally finished by the time the meeting started; still not finalized but should be in the next day or 2. Board will probably approve expanding the staff budget.
Building committee
Marie, Laurel, Luiz met. Created a draft flowchart for project and fundraising timelines. Will need to gather more information next; we don't have much experience with fundraising campaigns and need to build those skills and bases. Working out the dependencies/prerequisites for this process. We're planning a meeting with 2 other organizations that have gone through capital campaigns and have similar missions to ours.
- q: reasons for building search/goals: more space?
- a
- main goal is control over space; development to area threatens our ability to stay in this space
- q: timeline for this project - when can we be forced out?
- a
- we have a 3 year lease with an opt-out [clarify]
- q: did we talk to maguire about right of first refusal when they sell?
- a
- yes, but when they're gonna sell it, they're gonna want to sell for much more than we'll want to pay
BUSINESS
TITLE: PRESENTERS NAME (NEW/OLD)
- Link to relevint conversation.
- (Summarize Presentation)
- List Clarifing Questions
- Question - Answer
- List Concerns
- Concern - Questions Which Clarify the Concern
- Proposal:
- (final proposal)
- Decision adopted (with Unresolved Concerns Listed - AKA Stand Asides) | Send to Committee (if creating a new committee list intrested people)
REMAINING COMMITMENTS
- martin and matteo - set up a secure wiki for the building group - CARRYOVER
- Dave and Oso - write up something about the (financial) value of our work in the community - CARRYOVER
- Marie commits to interviewing dave
- Oso - research the new BAN pledge - CARRYOVER
- Oso - write down his conflicts of interest to provide as an example - CARRYOVER
- martin - put the "doing stuff before meetings" training on the wiki
Next Meeting
- Facilitator:
- Scribe:
- Minutes Checker:
- Reporters to other meetings?
- Date and time:
- Place:
- List of unfinished business for the next meeting: