Job Activities for Mary Kate Watson

Job Title

Office Coordinator

Original job description is at Office Coordinator

My areas of work

Projects

• Beancounting

  • count tills weekly
  • enter data into books as needed
  • reconcile books monthly
  • pay bills
  • organize and maintain filing system
  • occasional bank runs

• Taxes

  • build timeline
  • file extensions
  • pay fees
  • gather information
  • pursue outsourcing
  • work directly with tax preparer

• Payroll

  • poke staff
  • collect & enter hours monthly
  • call in hours & other details
  • amend incorrect paychecks in a timely manner

• Phones

  • change opening and closing greeting
  • adding & removing phones & extensions
  • will be trained by Shawn on more aspects

• Documentation

  • maintain front desk documents for volunteers & sign-up
  • oversee large donations thank yous
  • ongoing updates of freekiwiki and hard copies
  • communicate with ASSes regarding database
  • maintain employee & board files
  • maintain accounting files

• Office Support

  • work front desk
  • manage community service volunteers & their paperwork
  • hire paid front desk intern every 6 months
  • hire unpaid office intern every 3 months
  • interview, train and manage office area interns
  • receive and distribute mail

Committees & Meetings

• Staff
• C7
• Inreach
• Outreach
• Front Desk

Floor Shifts

• Front desk - 17+ hrs/week

Future Goals

• propose and implement safe update to lobby floor and desk
• learn pre-build to support floor shifts
• learn receiving to support floor shifts
• build knowledge of all areas to enhance front desk support to FG
• build confidence with freekboxen (software, hardware, linux)
• make time to audit various classes to increase FG knowledge