Meeting Template

The Agenda

• Call the meeting to order
  • Are the scribe and facilitator there?
  • Note attendance

• Check in
  • How's everyone doing?

• Committments from Previous Meeting
  • (From previous meeting's minutes)
  • Task owners report on status

• Reports from Other Meeting
  • Reporters should report on what happened

• Old Business (from previous meeting's minutes)
  • Item 1 -- Presenter
  • Item 2 -- Presenter
  • Etc.

• New Business (from answers to call for agenda items)
  • Item 1 -- Presenter
  • Item 2 -- Presenter
  • Etc.

• Next Meeting
  • Facilitator
  • Scribe
  • Reporters to other meetings?
  • Date and time
  • Place
  • Unfinished business for the next meeting?

Tools for Running the Meeting

(Things that come up during the course of the meeting, to keep in mind.)

• Proposals and decision process:
  • Clarifying questions?
  • Do we seem to have agreement?
  • Any remaining concerns?
  • Anyone blokcing this?
  • Going to another group or list for further action?

• Future Committments: Have the scribe record:
  • Carryovers from above
  • Committments made during this meeting

• Before moving on to the next topic:
  • It is often useful to have the scribe read back the decision or the sense of the discussion.
  • This confirms that we all agree about what was decided or at least where the conversation is at this point, and it prevents us from needing to rehash things the next time the subject comes up.