Hardware Grants Instructor Checklist
Revision as of 12:02, 9 December 2010 by Elizabethwt (talk | contribs)
| Hardware Grants Opening Tasks | |
|---|---|
| Check e-mails. Move e-mails needing attention to todo box. | |
| Review phone messages. Return calls, send messages to interns as needed. | |
| Review schedule for pick ups, intern hours, and appointments. | |
| Make the morning rounds (see below). | |
| Make sure that gizmos for the day's pick ups are available. | |
| Add to and check laptop waitlist. Allocate new laptops Edit tickets to show available laptops. | |
| Add to and check LCD waitlist. Edit tickets to show available LCDs. | |
| Add to and check Printer waitlist. Edit tickets to show available Printers. | |
| Add to and check Mac waitlist. Edit tickets to show available Macs. | |
| Add to and check the CRT waitlist. Edit tickets to show available CRTs. |
| Morning Tasks | |
|---|---|
| Complete old todos from clipboard. | |
| Respond to e-mails in todo queue in gmail | |
| Print out more Disbursement Checklist, Resource Packets for Grants, and New To Ubuntu handouts if necessary. | |
| Sharpen the pencils and put pens, pencils, scissors, etc. back where they belong. | |
| Take cups, plates, and food from front desk area to kitchen. | |
| Put all binders back where they belong. | |
| Turn off both computers. | |
| Wipe coffee table; rinse coffee pot |
- Area Closer: ________________
| Afternoon Tasks | |
|---|---|
| Triage e-mails at 3:00pm. | |
| Check to see if there are any new phone messages; return (or forward) phone calls as necessary. | |
| Check the open grants queue. Take some grants. | |
| Check the general queue to see if any grants ended up in there. | |
| Check the internship queue to see if there are any potential hardware grants interns to contact. | |
| Check filing cabinet: print Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. | |
| Check filing cabinet: print Free Geek Brochures as needed. | |
| Check filing cabinet: print Community Service info sheets and Volunteering for School Credit info sheets as needed. | |
| Check filing cabinet: print Adoption and Build Info Sheets as needed. | |
| Check coffee supplies. Send an email to Liane@freegeek.org when our supplies are low - do not wait until we are out. There is a lag time. | |
| Tuesday afternoon: Check Tom's grants. | |
| Tuesday afternoon: Check Tony's grants. | |
| Friday afternoon: Check Jeff's grants. | |
| Friday afternoon: print two weeks worth of adoption schedule pages (legal-sized; kept in bottom drawer of the filing cabinet; use the manual feed tray on Volprint). Put the blank adoption schedule pages in the bottom drawer of the filing cabinet. |
| Checking the Grant Queues (the new Grants Queue and Volunteers' Queues) | |
|---|---|
| Check for PPS Schools. Before we can grant systems to PPS schools we need to check with Jed Gilchrist. | |
| Check for pass-throughs. These get deprioritized. | |
| Check for 'dead' grants--grants where no one has responded for a month or so. | |
| Make sure that gizmos for the day's pick ups are available. | |
| Check laptop waitlist. Allocate new laptops and edit tickets to show available laptops. | |
| Check LCD waitlist. Edit tickets to show available LCDs. | |
| Check Printer waitlist. Edit tickets to show available Printers. | |
| Check Mac waitlist. Edit tickets to show available Macs. |