List of work we do

Please think back over the last few weeks about all the various tasks you do here at Free Geek. We want to get a complete list of all the work that is being done (and should be being done) here.

We already know what is listed in people's job descriptions. (You can see most of them here: Job Descriptions.) We don't need you to write down what is already in your job description, but what else do you do around here? Please edit your section below and create a list of things you do.

One more thing: There are certainly a few things that should be getting done, but aren't. Perhaps they are things that we once did and have set aside. If you can think of something that just isn't getting done, go ahead and stick that in the first section (Stuff nobody does).

Stuff NOBODY does

(Put items here if you think nobody actually does them, but they need to be done.)

• Deep cleaning, e.g. cleaning "party"
• Painting party (ask Hands-On Portland, who would coordinate/work weekend?)
• creating community partners
• soliciting donations
• maintaining relationships with reuse, recycling, FOSS, and Education communities
• fund raising and grant writing
• organizing employee appreciation: birthday cards, goodbye presents, reunions, etc.
• organizing supplies
• overseeing inter-committee issues and identifying what slips through the cracks

Caitlin

• event planning and floor work
• organized staff retreat and all-staff meeting
• organization-wide volunteer appreciation projects (geek love notes, star volunteers, volunteer rewards, etc)
• Volunteer Accessibility work
• Coordinate some Volunteer Policy and procedure work
• MacBuild program co-coordination
• MacBuild floor shift
• going to be union contract negotiator for Collective
• served on hiring committees
• act as mediator (formally and informally)
• putting out fires and answering general questions (outside the Build Room)
• press release coordinator (not active)
• social media coordinator
• coordinate some employment appreciation: birthday cards, goodbye present, etc.
• attend some board meetings
• attend some council meetings
• school community service contact
• court community service backup contact
• production flow coordination not relating to the Build Program
• Education projects
• Coordination with Tech Support
• check signer/credit card holder/online ordering

Darryl

• Front Desk Shift - mostly donor desk
• Bookkeeping - data entry
• Facilities - keep on top of HVAC, Electrical, plumbing, walls, doors/locks, baths, etc
• Printers - 2 shifts, mostly coordinate/triage, recycle, not much testing

Ian

• Prebuild - 4 hours per week
• Union meetings and prep - ~4 hours per week. P.S. I'm not doing these on the clock.

Laurel

I am including some things I did only once as an example of items that come up and need to be done.

• Front desk shifts and fill-in
• Receiving shifts
• Administer our health insurance plans (sign people up, track costs, coordinate with our broker when questions arise, coordinate renewal period, cancel health insurance when people leave, administer COBRA option)
• Link new hires up with our financial advisor through VALIC (this has recently expanded to include educational materials on plans)
• Coordinate volunteer internship program
• Serve as periodic Ombudsman
• Participate in hiring committees, conduct interviews, write interview questions, be aware of legal issues surrounding hirings
• Participate in resolution committee(s)
• Plan a retreat (did this once with Richard)
• Plan events (BBQs, holiday parties, volunteer appreciation)
• Attend tabling events
• Update the website
• Coordinate ordering and organizing of schwag
• Coordinate tabling events
• Coordinate yearly Chinook book coupon
• Hire cleaning company
• Complete tax information with new hires
• Create orientation and exit check lists for new/outgoing employees
• Write OFLA documents for workers requesting and taking leave

Renee

• Spanish Build: Work with a committee to develop, implement, maintain and evaluate a Spanish language Build program.
• Front Desk: Participate in the Front Desk committee.
• Front Desk: Look for ways to improve functionality at the Front Desk.
• Recycling: Staff recycling, assist volunteers, make sure Gaylords and boxes are emptied/switched, communicate with other Recycling staff regarding daily chores.

Richard

• Monitor all email lists for spam, etc.
• Talk to people wanting to start potential Free Geeks
• HR Activities in general:
  • Reviews
  • Volunteer Issues
  • Compliance with relevant laws
  • Retirement account work (benefits)
  • Hiring
  • Reports to Bureau of Labor
• Liaison with Board
• Liaison with Council
• Liaison with Other Free Geeks
• Database development project management and specifications clarification
• Phone setup, etc.
• Signing contracts (and reading them)
• Some of the key wrangling
• Historical research of policies and practices and such
• Giving tours to out of town visitors
• Dealing with the police regarding crimes