Volunteer Desk Checklist
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 This page is being migrated to a documnent of Free Geek's Google Drive. |
- Area Opener: _________________ Date: _________________
| Start of Day Tasks | Initials |
|---|---|
| If you're the first one here, make coffee. Refill and turn on the hot water. | |
| Turn on and log on to both computers, opening the appropriate tabs needed. | |
| Print one copy of the daily staff schedule. Highlight various shifts- BETA & SDA (pink), recycling (green), receiving (yellow), & front desk (orange). |
| Reminder Calls | Initials |
|---|---|
| Make reminder calls for tomorrow's CLASSES. | |
| Make reminder calls for tomorrow's HARDWARE ID sessions. | |
| Make reminder calls for tomorrow's SYSTEM EVALUATION sessions. |
| Things to Print - Check Cabinet First | Initials |
|---|---|
| Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. | |
| Community Service info sheets and Volunteering for School Credit info sheets as needed. | |
| Adoption and Build info sheets as needed. | |
| Info brochures (in English and Spanish) and monthly class schedule brochures (on colored paper) as needed. | |
| Reminder Cards and Equipment Passes as needed. |
| Throughout the Day | Initials |
|---|---|
| Review phone messages. Record cancellations, forward messages, and return calls. | |
| Check your email for "frontdesk@..." messages. Please respond to the list when you have addressed the issue. | |
| Make the afternoon batch of coffee as needed. | |
| Were there any "no call/no shows" for Hardware ID? If so, please update their attendance type as a no call/no show and cancel any shifts in System Evaluation they may have scheduled. | |
| Check coffee supplies. Send a message to http://todo/supplies when our supplies are low - do not wait until we are out. There is a lag time. |
| End Of Day Tasks | Initials |
|---|---|
| Check tomorrow's class schedule; if there is no one signed up, call the instructor and let them know that we are canceling that class. Please close the empty class slots. | |
| At 5:30 pm, use the telephone pager to announce that volunteers have 15 minutes to come log their hours and schedule their next shifts. | |
| Sharpen the pencils and put pens, pencils, scissors, etc. back where they belong. | |
| Take cups, plates, and food from front desk area to kitchen. | |
| Rinse out the coffee pot, unplug the hot water, and wipe down the coffee area. | |
| Fill the dishwasher | |
| Turn off both computers. |
- Area Closer: ________________