Basic initial cataloguing

There are three steps to getting a book in the system. All of them require being logged in on [OpenBiblio] with an acount that has admin powers. (If you're not logged in, that link will give you a log in screen). If you need admin powers, contact bookworms to find someone who can give them to you.

Cataloguing

1. Go to the Cataloguing tab, then use "Search Bibliography by Search Phrase:" to search for some key words in the title.
   • If the book already exists in the bibliography, click Add new copy.
   • Check the "Autogenerate" checkbox on the next page and click submit.
   • Write down the barcode # on the printing sheet and put the book on the IN PROCESS shelf.
2. If it doesn't already exist in the bibliography, click Z39.50 Search (on the left side).
3. Enter the ISBN of the book. You can either type it in, or use the barcode scanner. The scanner can be a little touchy, but if you get the hang of it (and there aren't tags covering the barcode), it's more efficient. If you type it in, you have to press Enter or click the search button on the screen.
   • If it doesn't return book information, put the book on the PROBLEMS CATALOGUING shelf and go back to step 1 with another book.
4. If you get results, doublecheck the information.
   • If the information is wrong, put the book on the PROBLEMS CATALOGUING shelf and go back to step 1 with another book.
5. If the information is correct, click submit.
6. Click the "Autogenerate" checkbox and then click submit.
7. Make a tick on the count sheet (on the wall).
   • If this is the first book catalogued since the last label printing, write down the Barcode # and date on a new line.
8. Put the book on the IN PROCESS shelf.

Label printing

Printing can get confusing, especially if you print more than once in a day.

1. The labels print on avery 5962, which prints 14 to a sheet.
2. Go to Reports, Copy Search.
   • If there are barcodes out of order (new copies of existing books), print the labels one or two at a time. Use the "Skip labels" option to determine where on the label sheet it should start printing (since you'll be doing partial sheets). The labels are counted

1   2
3   4
5   6
etc.

work in progress - to be written

Shelving

1. Books on the TO BE SHELVED shelf may be just catalogued or just returned/checked in.
2. Shelve the book. We'll keep the O'Reilly section separate still, but other than that we'll shelve according to call number.
3. Since the books may be just catalogued, you may need to move books around to make room on the shelf for it.