Board 2008 07

When: 9 Jul 2008 6pm
Place: FG meeting room
Facilitator: Marie
Scribe: laurel
Minutes Checker:
Attendance: Marie, Jon, Oso, Seamus, Mary Kate, Richard,
Last meeting:

COMMITMENTS

• Marie - will contact Tim. DONE by seamus
• Laurel and Marie - jump start Building Committee DONE, maybe find time for workshop with Julie NOT DOING
• Board - hash out & approve budget DONE
• Everyone will think about their 10 hour commitments - NEEDS WORK
• Tim will followup on various insurance policies (with Jeff and Shawn) - NEED TO REASSIGN; see below
• Tim will go to First Tech - carryover - NEED TO REASSIGN; see below

BUSINESS

Budget: RFS/MK

• There's an anomalous number that we think is just a mistake in the payroll for last month; they are still tracking down the problem.
• Estimates after the end of the year are guesses based on predictions of what might happen due to the ewaste legislation.
• Oso - we've signed a statement of intent to participate with MRM (manufacturer-run recycling program), which will start in Oct. (See last week's email from Dave on signing.) This may allow us to start taking computers for free and getting $.03/lb for computers. Oso says we can participate in both. One benefit of participation will get us advertising funded by the mfrs.
  • If we agree to the MRM project, we need to be sure that it still allows us to do our own marketing.
• We are expecting a drop in donations because we won't have the cue of the monitor fee to get people giving us money.
• Flexibility will be the order of the day for the first couple of Qtrs 2009
• Improving things like tech infrastructure
• Budgeting for fuel: overestimating the miles and price of fuel currently. We may expect some increase in mileage after the public becomes more aware of our ability to do pickups.
• When are we going to start getting computers from the city? We need to hammer out the arrangement first.
• Paid fees because of our tax mistakes; the preparer thinks we may get some of this back but we're not budgeting that.
• Seamus: When will we be done with repairing our taxes for '06-07? MK: Hopefully, it'll be done by the deadline of August 15. If not, we can file for another extension. Marie: how does this reflect on our auditability? Well, we have secured ourselves the help of a professional to help us with the taxes.

New proposed one-time expenses

• Classroom revamp - $5000 requested; request a more detailed plan and budget before approval
• Front desk revamp - $3000; floor has become dangerous. We have materials and a crew. It's possible it may be free, but if the volunteers are not available the money is backup.

TITLE: PRESENTERS NAME (NEW/OLD)

• Link to relevint conversation.

  (Summarize Presentation)

• List Clarifing Questions
  • Question - Answer
• List Concerns
  • Concern - Questions Which Clarify the Concern
• Proposal:

  (final proposal)

  • Decision adopted (with Unresolved Concerns Listed - AKA Stand Asides) | Send to Committee (if creating a new committee list intrested people)

REMAINING COMMITMENTS

New commitments, and Carry-Overs copied from above.

• Name - commitment - status (discussion points if necessary)
• Name - commitment - status (discussion points if necessary)

Next Meeting

• Facilitator:
• Scribe:
• Minutes Checker:
• Reporters to other meetings?
• Date and time:
• Place:
• List of unfinished business for the next meeting:
  • all report on 10-hour commitments