Recording Daily Transactions in Gnucash

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In Gnucash, record the transactions from the shift. (You need to be a member of the beancounters group on ryukin to do this.)

For the Store:

  1. Enter the Net Sales number from the income report in the "Assets:Petty Cash:Store" account as "Income:Sales, Retail" as of the date of the shift with a description of "Sales".
  2. Enter (miscellaneous) Money Receipts as separate transactions in the "Assets:Petty Cash:Store" account. Each should have an appropriate income account and description. Enter them as of the date of the shift. The total of all Money Receipts entered should match the Money Receipts line on the end of shift form.
  3. Enter Reimbursements as seperate transactions in the "Assets:Petty Cash:Store" account. Each should have an appropriate expense account and description. Enter them as of the date of the shift. The total of all Reimbursements entered should match the Reimbursements line on the end of shift form.
  4. Make sure that all Transfers in and out from the end of shift form are recorded in gnucash as well.
  5. Enter the Till Adjustment number from the end of shift form in the "Assets:Petty Cash:Store" account as either "Income: Overages: Thift Store Overs" or "Expenses: Short Tills: Thrift Store Shortages" as of the date of the shift with a description of "Short Till".
  6. Enter the Money for Safe number from the end of shift form in the "Assets:Petty Cash:Store" account as "Assets:Petty Cash:Safe" as of today's date with a description of "Daily Transfer".
  7. Verify that the balance in the "Assets:Petty Cash:Store" account is $200.00 (two tills at $100.00 each).

For the Front Desk:

  1. Enter the Cash number from the income report in the "Assets:Petty Cash:Front Desk" account as "Income:Donations:Donations, Cash" as of the date of the shift with a description of "Cash Donations".
  2. Enter the Monitor Fees number from the income report in the "Assets:Petty Cash:Front Desk" account as "Income:Monitor Fees: Monitor Fees, Cash" as of the date of the shift with a description of "Monitor Fees".
  3. Enter (miscellaneous) Money Receipts as separate transactions in the "Assets:Petty Cash:Front Desk" account. Each should have an appropriate income account and description. Enter them as of the date of the shift. The total of all Money Receipts entered should match the Money Receipts line on the end of shift form.
  4. Enter Reimbursements as seperate transactions in the "Assets:Petty Cash:Front Desk" account. Each should have an appropriate expense account and description. Enter them as of the date of the shift. The total of all Reimbursements entered should match the Reimbursements line on the end of shift form.
  5. Make sure that all Transfers in and out from the end of shift form are recorded in gnucash as well.
  6. Enter the Till Adjustment number from the end of shift form in the "Assets:Petty Cash:Front Desk" account as either "Income: Overages: Front Desk Overs" or "Expenses: Short Tills: Front Desk Shortages" as of the date of the shift with a description of "Short Till".
  7. Enter the Money for Safe number from the end of shift form in the "Assets:Petty Cash:Front Desk" account as "Assets:Petty Cash:Safe" as of today's date with a description of "Daily Transfer".
  8. Verify that the balance in the "Assets:Petty Cash:Front Desk" account is $180.00 (two tills at $90.00 each).

See Also

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