Purchasing items for Free Geek with cash or debit card
Revision as of 09:45, 2 November 2006 by Rfs (talk | contribs) (Paying for items in cash or with debit card moved to Purchasing items for Free Geek with cash or debit card: clarification of page name)
Definitions
- Vendor
- Someone we pay money to, for instance a utility company.
- Receipt
- Document from a vendor showing how much was paid.
Buying something with cash or debit card
- Always get a receipt from the vendor. It should have:
- vendor name
- date of transaction
- description of transaction
- amount
- Write your name and date on the receipt
Getting cash reimbursements
- Get reimbursed from the receptionist (do not do this yourself)
- Receptionist puts receipt in cash drawer.
Debit card transactions
- Put receipt in the Incoming Receipts folder on the file cabinet.
In Gnucash
- Open appropriate account
- For debit card purchases, this is the regular bank account
- For cash purchases, this is the "Cash Box" account.
- Enter the amount into the expense field
- Transfer field should be the appropriate expense account.
- Initial the receipt and date it.
In file cabinet
- Move receipt in vendor folder if there is one. Otherwise into appropriate miscellaneous expenses folder.