Reconciling the cash box

1. Make a special deposit
   • include any undeposited checks
   • include any unneeded change:
     1. count out 15 pennies, 15 nickels, 15 dimes, all the quarters and save them
     2. any remaining coins (including half dollars and dollar coins) are unneeded change and go into the special deposit
2. Make sure all regular have been made.
   • If you can't wait for the deposits to be made, double count prepared but undeposited deposits and record them in the books anyway.
3. Use a till worksheet spreadsheet to account for all cash remaining in the cash box
   • do not include prepared but undeposited deposits in the till worksheet
   • delete the value values from the A. Cash (start) field
   • enter the current balance from the Assets:Cash:Safe account in the J - Tot Real from DB field
   • double check and print
   • The amount in K - Till Adjustment should be recorded in the Assets:Cash:Safe account as a short till or overage
   • at this point the till worksheet and the balance in the books should match
4. Review the Income:Overages:Other Petty Cash Overs and Expenses:C7:Short Tills:Other Petty Cash Shortages accounts for patterns that might point to a cause.
   • the larger or more regular the discrepancy, the more important this is