User:MaryKate

• Front Desky Training
• Orienting New Staff Members
• Standing Staff Committees

MK's Office Coordinator Responsibilities

Working Action Plan Outline

• Work at front desk - FD
  • part-time (17.5)
  • reception
• Perform
  • reception
  • reception intern coordination backup?
    • ??? Written in description as "Perform reception and reception intern coordination backup"
• Coordinate messages for consistency - FD
  • public email
  • voice mail
  • outgoing messages
  • FAQ
  • etc.
• Paperwork deadlines - ADMIN
  1. create,
  2. document, and
  3. maintain timeline
• Centralized filing system - ADMIN
  1. organize,
  2. maintain, and
  3. document
• Communication - ADMIN
  • make efficient
  • responsible for administrative correspondence
• Front Desk Interns (paid and unpaid) - FD/ADMIN
  • recruit
  • supervise
• Provide support - ADMIN
  • bookkeeping
  • staff scheduling
• Manage - FD/ADMIN
  1. copies, and
  2. documents
• Mail - FD/ADMIN - Daily? (FD or O.C.?)
  1. receive, and
  2. distribute
• Efficient system for Document Flow - ADMIN
  1. create,
  2. coordinate, and
  3. document
• Attend - ADMIN
  • weekly staff meetings (10AM Friday)
  • other meetings as necessary (Inreach, C7)
• "Work occasional shifts coordinating Adoption and Build Program volunteers"
  • ??? define "coordinating" - different than sign-in/sign-out/sign-up?
• Train - FD/ADMIN
• Take input from staff (This is necessary in order to do a quality job!) - FD/ADMIN
  • review 3 months after hire, all staff comment
• Participate in collective management structure - ADMIN
• Miscellaneous responsibilities as needed - FD/ADMIN