Raffle
Goals:
- keep the prizes excellent & few
- support local businesses
- < 10 fabulously desireable items
- $1 per ticket (bargain on larger amounts)
- sell tickets in store & at front desk 2 weeks prior
- find cute kids to sell tickets at GEEK FAIR
- Sydney?
- Grace?
- other volunteers?
To Do:
- gather items
- purchase or create raffle tickets
- full name
- phone number or email
- create photo flyer of prizes
Raffle Ideas:
- generous gift certificates
- Powell's
- Whiz to Coho
- overnight trip
- Breitenbush
- Rob's Kombucha kit
- fancy bottle of wine
Items pending:
- FG sweet laptop
- FG sweet desktop (gamer desktop?)
Folks to ask:
- Bike Gallery - tune-up? or ??
- other bike shops
- People's Co-op
- OHS (talk to JF about adoption booth)
- Local restaurants
- Dave's buddy?
- Local pet stores
- Meat
- Pets on Broadway
- Trader Joe's
- IKEA
- Next Adventure
- Bishop's
Methods:
- visit websites first to gather info
- Ali prepping letterhead letter with info for donors
- call & explain goal & discover contact person
- explain FG & get a great item from donor!
Careful!:
- ask Michael & Kevin who they are talking to so no repeats
Help:
- Julie the intern?
- ask volunteers
- Erik?
Debriefing:
- Raffle Donors were:
- Mirador (queen bedspread)
- Zipcar (3 memberships w/$100 to spend)
- Nutcase (1 helmet certificate)
- FG Desktop (gamer-type)
- FG Mac G4
- FG Laptop
- Flyer
- intern missed 2 meetings with MK & left MK hanging with a corrupt file, which delayed publicity
- do not allow intern to make flyer in a program we do not support
- need intern to honor request to let us see final before being unreachable
- design it ourselves next time, or get intern who is OpenSource capable
- made $200 in presales in 1 week based on goal of "not losing money like the silent auction did"
- additional amount day of was unknown but several tickets were sold
- still some folks felt this did not make enough $$ (need elaboration, not sure how measured)
- folks felt we should start ticket sales earlier
- pros = more money, more time
- cons = starting too early can cost us in other ways (ex. decreases attracting folks with raffle day of fair)
- Sophia/Jacob following up with floppy thank you's to donors
- 9/4/08 - still have a desktop & 2 zip car certificates to be picked up
- find a better way to get these distributed in a timely manner to winners
- set a deadline for picking up prizes
- mail gift certificates and small items
- Other thoughts
- start gathering prizes much earlier