Talk:Office Coordinator

Free Geek is a unique work environment. For this reason it is essential that each applicant take a tour of our facility (active volunteers are exempt). Tours are offered Tuesday - Saturday at both 12:00PM and 5PM. Please let the Front Desk staff know for which position you are applying.

Can you wield mystical powers of organization? Do you possess a certain prowess that causes important documents and administrative work to bow down to your every command? Are you amused by a diversity of people and their needs, even though their actions seem only to make the huge pile of paperwork in front of you grow larger?

A huge part of this job is coordinating the ever-growing and fluctuating pool of Front Desk volunteers.

A part of every Collective level position at Free Geek involves frequent and proactive communication about one's job. This is particularly true for this position, as its scope has not yet been entirely defined and we will expect you to help with this definition.

Responsibilities:

Front End

• Front Desk shifts
• Front End/Desk management
• Recruit/supervise/coordinate volunteer Front Desk Interns
• Coordinate messages: public email, voice mail outgoing message, FAQ, etc. to be sure they're consistent

Back End

• Create, document, and maintain timeline for paperwork deadlines
• Organize, maintain, and document a centralized filing system and efficient system for document flow
• Bookkeeping and staff scheduling support remove?
• Manage copies and documents
• Receive and distribute mail
• Be responsible for administrative correspondence what does this even mean?

Other

• Participate in collective management structure and abide by Collective Level Expectations
• Work with Free Geek Collective to define an appropriate scope for this position.
• Attend and actively participate in staff meetings and pertinent committees
• Miscellaneous responsibilities as needed, may include working shifts coordinating Adoption and Build Program volunteers

Required skills:

these definitely need to be updated

• Experience in volunteer coordination/management
• Friendly, outgoing personality
• Patient and courteous with the public
• Likes working with people
• Detail oriented
• Good organizational skills
• Good written and verbal communication skills
• Able to extract info from current staff and put into rational, transparent system that everyone can understand
• Empowered and self-motivated organizer
• Multi-tasker
• Legible handwriting
• Basic computer knowledge, use of web browser, email and word processor, database and spreadsheet

edit this one to reflect actual needs, ability to learn RT, wiki, etc.

• Able to work in an informal, friendly environment with a diverse staff
• Work well under stress in an unusual setting, maintaining a positive attitude even in the face of adversity
• Ability to work and communicate well in a collectively-run organization
• Ability to work in a consensus decision making process related to staff and policy issues
• Not afraid to ask questions, but able to work on projects almost entirely without supervision
• Able to remain flexible as Free Geek grows and changes

Desired skills:

• Payroll and bookkeeping experience
• Previous experience in a collectively-run organization