Volunteer Desk Checklist
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- Area Opener: _________________ Date: _________________
Volunteer Desk Pre-Opening Tasks | Initials |
---|---|
If you're the first one here, make coffee. | |
Review phone messages. Return calls, send messages to staff as needed, check schedule sheet and record cancellations as needed. | |
Make reminder calls for Adoption Classes. | |
Make reminder calls for monthly classes. | |
Make reminder calls for Hardware ID sessions. | |
Check your email for "frontdesk@..." messages. Make calls & edit schedule accordingly. | |
Wait until just before we open (~10:50 am) to print the daily staff schedule. Color code: prebuild (pink), recycling (green), receiving (yellow) and front desk (orange). | |
Turn this checklist over so the rest of the team can work on the afternoon tasks that need to be done. |
Volunteer Desk Closing Tasks | Initials |
---|---|
Put previous day's staff schedule (3-hole punch, 1st) into notebook | |
Put previous day's volunteer schedules (3-hole punch, 1st) into notebook | |
At 6:30 pm, use the telephone pager to announce that volunteers have 15 minutes to come log their hours and that Free Geek is closing | |
Sharpen the pencils and put pens, pencils, scissors, etc. back where they belong. | |
Take cups, plates, and food from front desk area to kitchen. | |
Put all binders back where they belong. | |
Turn off both computers. | |
Wipe coffee table; rinse coffee pot |
- Area Closer: ________________
Volunteer Desk Afternoon Tasks | Initials |
---|---|
Make reminder calls for System Evaluation. | |
Check to see if there are any new phone messages; return (or forward) phone calls as necessary. | |
Check your email for "frontesk@" messages; please respond to the list when you have addressed the issue. | |
Check and add printer paper if needed. | |
Make the afternoon batch of coffee (just do a half pot if it's a slow day). | |
Check filing cabinet: print Volunteer Applications, Orientation Packets, and Group Volunteering forms as needed. | |
Check filing cabinet: print Free Geek Brochures as needed. | |
Check filing cabinet: print Community Service info sheets and Volunteering for School Credit info sheets as needed. | |
Check filing cabinet: print Adoption and Build Info Sheets as needed. | |
Check coffee supplies. Send an email to Liane@freegeek.org when our supplies are low - do not wait until we are out. There is a lag time. | |
Tuesday afternoon: print pre-assigned groups from the wiki. Pull one weeks' worth of blank adoption schedule from the bottom drawer of the filing cabinet, and use the print-out to block out groups and one-time volunteering groups before adding to the clipboard. | |
Wednesday afternoon: print two weeks worth of schedule pages for: Pre-Build and Build. File them in the bottom drawer of the filing cabinet. | |
Thursday afternoon: print out enough Adoption Class pages (8) and Monthly Class pages for the next two weeks. | |
Friday afternoon: print two weeks worth of adoption schedule pages (legal-sized; kept in bottom drawer of the filing cabinet; use the manual feed tray on Volprint). Put the blank adoption schedule pages in the bottom drawer of the filing cabinet. |