Receiving and Paying Bills
Definitions
- Vendor
- Someone we owe money to, for instance a utility company.
- Bill
- Document from a vendor showing us new money that we owe.
- Statement
- Document from a vendor showing us how much money that we owe -- old money and new.
- Bill of Lading
- A document given to us when a service is performed that will later be certified and turned into a bill.
Receiving a Bill of Lading
In Gnucash
Do nothing.
In file cabinet
File in Bill of Lading folder.
Receiving a Bill
In Gnucash
- Open appropriate accounts payable account (match the vendor name or use Misc)
- Enter the amount into the expense field
- Transfer field should be the appropriate expense account.
In file cabinet
- If there is an associated bill of lading, match it to the bill and fasten them together.
- File in the Accounts Payable folder
Paying a Bill
- Physically write the check
- Write check number, date, and amount on bill
In Gnucash
- Open the main checking account
- Enter the date
- Enter the check number
- Enter the vendor name in description
- Enter the appropriate accounts receivable account (match the vendor name or use Misc)
- Enter the amount in the withdrawl field
= In file cabinet
- File in vendor folder
Receiving a Statement
In Gnucash
Do nothing.
= In file cabinet
- File in vendor folder