Geek Fair Volunteers

For information on how to sign volunteers in and out, see this page: Geek Fair Volunteer Procedure

Much Before August 23rd

• Prepare Info Booth materials (stickers, brochures, etc.)
• Create signs - Julie Uthe has created many signs.
• Put up posters.

Day Before (August 22nd)

• Street signs covered by "no parking tomorrow" bags
• Empty out meeting room, vacuum, & position bar
• General cleanup
• Pathway to bathroom
• Put signs up
• Put all Info Booth items in one place
• Prep food for bar (i.e. cut cheese, make platters, etc.)
• Set-up a laptop/till/desktop station for receiving

Preparation Set-up

Coordinator:

Table set-up, signs, and more.

• 4:00 - 7:00 (10 volunteers)

August 23rd, 2008

Set-up

Coordinator:

Set-up consists of constructing tents under the supervision of a staff member, moving tables and chairs, and more. This is a heavy lifting job. The later shifts will include checking bathrooms and trash.

Hard Drive Shuffleboard

Coordinator:

Make sure nobody's getting rowdy with the the shuffleboard stuff.

• 11:45 - 2:00
• 1:45 - 4:00
• 3:45 - 6:15

Info Booth

Coordinator:

Money handler needed here. For those who know all about the Geek and are willing to answer questions.

• 11:00 - 2:00 (setup and staff)
• 2:00 - 4:00 (staff)
• 4:00 - 7:00 (staff/teardown)

Special note: people who staff the info booth should be core volunteers and/or somehow involved in the coordination of Geek Fair.

Hourly Tours

Coordinator: Geek Fair

Give the standard Free Geek tour.

• 12:00 - 1:00
  • .
• 1:00 - 2:00
  • .
• 2:00 - 3:00
• .
• 4:00 - 5:00
  • .
• 5:00 - 6:00
  • .
• 6:00 - 7:00
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Beer Garden Servers

Coordinator:

Money handler needed here. Serve beer. People who do ID check should probably be core members/OLCC/trusted friends.

• 11:30 - 2
• 2:00 - 4:00
• 4:00 - 6:30

ID Checkers

Coordinator ?

Checking IDs. People who do ID check should probably be core members/OLCC/trusted friends.

• 11:30 - 2:00
• 2:00 - 4:00
• 4:00 - 6:30

Kids' Activities

Coordinator:

Help with crafts & kid's activities. This is a job for those with excess enthusiasm.

• 11:00 - 2:00
• 2:00 - 4:30
• 4:30 - 7:00

Smashtacular

Coordinator:

Money handler needed here. Ensure the safety of smashers, clean-up, and more.

• 11:00 - 2:00
• 2:00 - 4:30
• 4:30 - 7:00

Receiving

Coordinators: Receiving Intern

Free Geek will still be accepting hardware donations. If you are an experienced receiver, this is the place for you to work!

• 11:00 - 2:00
• 2:00 - 5:00
• 5:00 - 7:00

Helmet Fitters

Coordinators:

Fit people for $6 Helmets!

• 11:00 - 2:00
• 2:00 - 4:30
• 4:30 - 7:00

Teardown

Coordinator:

Taking down tents, folding tables, chairs, and more. This is a heavy lifting job.

• 6:00 - 9:00

STAFF TASKS DURING GEEK FAIR

• Bartending
• Regular floor shifts (Store, Front Desk, Receiving)
• Tours
• Info booth
• Set-up Coordinator(s)

• (separate Coordinators for Bar, Tents, Signage?)

• Clean-up Coordinator
• Geek Arena
• Smashtacular
• FOSS Panel coordination
• MC for raffle
• MC for other stuff

Afterwards

• Thank you notes
• Hardware grants follow up for performers
• Make sure everything is returned