Job Activities for Shawn Furst

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Job Title

Volunteer Program Coordinator

Original job description is at Volunteer Program Coordinator

My areas of work

Projects

• Intern program coordination 2-5 hrs/week

Respond to incoming requests: screen and schedule interviews

Update RT and wiki documentation throughout

Deal with anomalies: interns volunteering who haven't applied, 10-hour volunteers, etc.

Create relationships with new outside agencies as necessary

Stay in communication with staff regarding scheduling and incoming interns

Future: schedule quarterly meetings with staff re: interns and program

Documentation: * Volunteer Intern Process for Supervisors * Volunteer Intern Process for Program Coordinators * Volunteer Internships Category

• Volunteer outreach/recruitment coordination 1 or so hr/week

Keep online postings current and repost as necessary

Call agencies/schools to follow up on postings, make sure we're doing it right, and create a relationship

Documentation: Volunteer Recruitment

• Website maintenance 2-4 hours/week immediately after rollout, 1-2 hrs/week after that

Documentation: coming soon!

• Website creation

This won't be continuing after I'm gone. There're some hours for ironing out the wrinkles in website maintenance above.

• Event coordination 2-10 hours/week starting ~3 months before event

Generally one of 3 or so leads on events. Includes overall coordination and filling in where we have no coordinators for an area - tents, publicity, etc.

Documentation: Events Category

• Newsletter 4 hours during the month it's written

Call for articles, gather special info (like for annual report, new classes or programs) if appropriate, research "happenings", edit incoming articles, write content, format newsletter

• Health plan maintenance 5-10 hrs in November, 1-2 hrs/month other months

Put new collective members onto plan; remove outgoing members

Make state continuation arrangements with outgoing members

Ask questions of insurance broker and Kaiser as necessary, document new info

Check invoices/payments

Work with HR and whole of staff once a year to review/change health plan if necessary

Documentation: Health Insurance and on application server fgstaff/health

• Phone system administration

When new phones go in: coordinate new networking and hardware acquisition and installation, clean and install handsets, update documentation on phones, in fgstaff, and in greetings

Create and teach to use new mailboxen

Record greetings for holidays, etc.

Configure phones as necessary in answer to problems

Documentation: Phones Category, and on application server fgstaff/phones

• Commies 4 hrs/month

Special requests from outside organizations/groups; also mild tabling coordination

Floor Shifts

• Front desk - 7 hrs/week
• Build workshops - 4 hrs/week
• Prebuild - 1 hr/week
• Receiving - 3 hrs/week
• Adoption classes - 2 hrs/week