Large tours

This is a resource for scheduling large group tours only. Inreach is the primary organizer of large tours. If they are interested in tours AND volunteering, have them send an email to volunteer@ to be processed by the Volunteer and Front Desk Coordinator. If they're only requesting a tour send an email to inreach@ with the following info:

Monday, June 24th 2013

Metro Hazardous Waste Conference Attendants

• Time: 1:30pm
• tour focus: Reuse, Recycling, volunteer programs
• how many?:35 adults, split in 2 groups, meet in the warehouse
• Group Contact: Kary? she will email beginning of June to confirm,
• FG contact: Darren/Liane
• confirmed?:yes

Notes

• please put out cones earlier in the day for a large tour bus to park for 1 hr

info to include

• Date & time requested?
• Contact info: name/phone number/email
• Number on tour?
• Accommodations?
  • Age? (if school tour)
  • Special needs?
  • Focused tour? (techy, political, etc.)
• Volunteering as a group afterward? (direct toward Liane)
• FG Staff contact: your name here (it's okay, Inreach can reassign)

Then, Inreach or lead planner fills out the rest:

• Assigned tour guides: who agrees to do it
• Confirmed? y/n
• Contact notified of confirmation/denial? y/n, date

Large tour concerns

• Dismantling floppies, other tasks for splitting large tour groups up
  • Block out recycling table in schedule & let recycling know (need safety goggles and gloves for all)
• Do we have staff,intern, volunteer with one group recycling while the other group is on the tour?
• Should the adults/contacts take tour first to answer any questions the kids may have?