Purchasing items for Free Geek with cash or debit card

Definitions

Vendor

Someone we pay money to, for instance a utility company.

Receipt

Document from a vendor showing how much was paid.

Buying something with cash or debit card

• Always get a receipt from the vendor. It should have:
  • vendor name
  • date of transaction
  • description of transaction
  • amount
• Write your name and date on the receipt

Getting cash reimbursements

• Get reimbursed from the receptionist (do not do this yourself)
• Receptionist puts receipt in cash drawer.

Debit card transactions

• Put receipt in the Incoming Receipts folder on the file cabinet.

In Gnucash

• Open appropriate account
  • For debit card purchases, this is the regular bank account
  • For cash purchases, this is the "Cash Box" account.
• Enter the amount into the expense field
• Transfer field should be the appropriate expense account.
• Initial the receipt and date it.

In file cabinet

• Move receipt in vendor folder if there is one. Otherwise into appropriate miscellaneous expenses folder.