User:Shawn/Projectos

Website Changeover

• Decide on new website CMS
• Test and customize new CMS with input from departments
• Move content that we're keeping over
• Create and enter new content
• Make live

Timeline

• Get input from everyone for general interests for website, includes scheduling and mtgs. (4 hrs) DONE
• Get input from departments re: what they want relating to their areas on the website
  • Focus them on the audience: potential volunteers? donors?
  • Also ask departments to send in favorite/hated websites and why. Review sites at a meeting.
• Develop colors/general site images/branding DONEish
  • Create/invite parties to half-hour discussion of branding DONE
  • Invite graphic designer to help DONE
• Get someone experienced in changing Wordpress backends (3+ hrs) DONE
• Create skeleton of new site structure and get input (3 hours) DONE
• Schedule and meet with graphic designer (2 hours) IN PROG
• Port website content and new pages to wiki (3-4 hrs) IN PROG
• Interview all committees (3.5 including indiv. talks) IN PROG
  • document input (1.5 hrs) IN PROG
• Assign pages to content updaters/writers (2 hrs)
• Update/write pages (5 hrs)
• Checkin with aaron (1 hr)
• Poke photo takers/take photos (2.5 hrs)
  • edit photos for web (2 hrs)
• Check in on volunteers regularly (3 hrs total)
• check design and update 2 or 3 times (1.5 hrs each time)
• Poke staff contributors (1 hr)
• Checkin with committees on content (2 hrs)
  • Additional content editing after this input (2 hrs)
• Checkin with aaron - ready for content? (2)
• Port stuff over to /blog (5 hrs)
• Test functionalities with PR/staff (4 hrs)
• Iron out wrinkles (4 hrs)
• Technocrats do something magic to make it go live
• Document how to make changes for admins and volunteers (3 hrs)

Phones

• Organize documentation (on wiki and in fgstaff- consult with someone) (2.5 h) IN PROG
• Teach someone how to change greeting and administrate mboxen (2, 2-3 h sessions, then check in) IN PROG
• Teach someone how to configure phone system IN PROG

Internships

• Improve experience for volunteer interns
• Gain fewer but better quality interns
• Support staff more through entire process
• Update documentation

Ongoing

• Remind staff to check in on interns
• Remind staff to complete required paperwork
• Check if staff have needs
• If there's room for new intern, ask if anyone wants one
• Cull job descriptions
• Develop and post new job descriptions

Intern Outreach

• Acquire quality interns

Timeline

Dependency: New interns are desired and staff is ready for them DONE

• Arrange and talk to Molly of Restore to get ideas on outreach methods (2 h) DONE
• Talk to other non-profits, too? Ask friends where they'd go to look for volunteer opportunities (1 h) IN PROG
• Create/update online profiles for: (3 h) Always IN PROG
  • Craigslist
  • Volunteer here
  • Idealist
  • Volunteer match
  • PSU
  • PCC
  • Reed
  • Lewis & Clark
  • Hands on Portland?
• Update wiki page for volunteer recruitment: specialized volunteers ONGOING
• Make a spreadsheet of good potential contacts (2.5 h) NEXT
• Create and use calendaring software to stay on top of postings (dude.) Using wiki.

Media Kit

• Create physical and online media kit

Timeline

Online

Dependency: New website is closer/decided upon

• Possibly get input from non-profits about online kits
• Create outline for online media kit
• Consult with Matteo about how to mesh kit with new website
• Create/edit copy for kit
• show to outreach, get suggestions on content and organization
• Make changes as suggested by committee
• Put kit up on new website
• Get input from outreach committee and a graphical designer on design
• Make changes as suggested, consult with Matteo to change backend if necessary
• Document overview of contents and updating instructions

Other

• Create calendaring system (new project management software? google? paper?) DONE
• Weekly: create/adjust timeline (1 h)