2005 Budget
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Profit And Loss - 2005
To start with, here's a profit and loss statement by quarter for 2005. The third quarter was measured for October and November only, since December isn't over yet. The we multiplied by 1.5 to get an estimate for a three month period.
| . | Q1 | . | Q2 | . | Q3 | . | Q4 | . | YEAR | |
| Consulting | $- | $- | $- | $7,135.00 | $7,135.00 | |||||
| Donations, C4K | $25.00 | $25.00 | ||||||||
| Donations, Online | $370.00 | $1,551.91 | $10.00 | $125.00 | $2,056.91 | |||||
| Donations, Regular | $20,044.91 | $34,929.12 | $24,406.04 | $19,113.18 | $98,493.25 | |||||
| Education | $1,040.00 | $380.00 | $120.00 | $- | $1,540.00 | |||||
| Fundraisers | $1,325.79 | $- | $1,325.79 | |||||||
| Grants | $1,708.25 | $1,000.00 | $11,300.00 | $16,200.00 | $30,208.25 | |||||
| Interest | $30.52 | $18.64 | $12.16 | $51.52 | $112.84 | |||||
| Miscellaneous Income | $- | $- | $0.97 | $120.00 | $120.97 | |||||
| Monitor Fees | $27,600.50 | $25,953.10 | $34,795.94 | $26,806.00 | $115,155.54 | |||||
| Outreach Events | $193.75 | $1,379.00 | $1,902.00 | $- | $3,474.75 | |||||
| Overages | $- | $- | $476.41 | $751.95 | $1,228.36 | |||||
| Pickups | $- | $- | $175.00 | $- | $175.00 | |||||
| Recycling Income | $8,944.32 | $16,259.75 | $8,564.52 | $11,686.51 | $45,455.10 | |||||
| Sales, External | $- | $- | $414.05 | $1,036.10 | $1,450.15 | |||||
| Sales, Online | $908.14 | $1,005.23 | $- | $- | $1,913.37 | |||||
| Sales, Retail | $36,330.36 | $35,450.98 | $40,388.15 | $44,531.89 | $156,701.38 | |||||
| Sales, Wholesale | $609.42 | $40.00 | $398.25 | $977.90 | $2,025.57 | |||||
| Space Rental | $- | $- | $- | $40.00 | $40.00 | |||||
| Sponsorship | $- | $167.70 | $3.80 | $- | $171.50 | |||||
| Tenant Sublets | $2,392.00 | $1,072.00 | $1,037.00 | $2,070.00 | $6,571.00 | |||||
| Untracked Adjustments | $- | $- | $950.75 | $- | $950.75 | |||||
| TOTAL INCOME | $101,497.96 | $119,207.43 | $124,955.04 | $130,670.05 | $476,330.48 | |||||
| Adminstration | $1,978.12 | $1,678.80 | $1,412.50 | $949.13 | $6,018.55 | |||||
| Advertising | $- | $- | $- | $535.00 | $535.00 | |||||
| Auction fees | $74.11 | $47.64 | $11.24 | $- | $132.99 | |||||
| Consulting Expenses | $- | $- | $1,160.00 | $7,135.00 | $8,295.00 | |||||
| Fundraisers | $12.98 | $- | $- | $- | $12.98 | |||||
| Health Care | $9,891.99 | $7,438.19 | $7,941.10 | $7,504.56 | $32,775.84 | |||||
| Merchandise Purchases | $109.78 | $264.96 | $- | $- | $374.74 | |||||
| Miscellaneous Expenses | $- | $- | $- | $- | $- | |||||
| Monitor Recycling | $10,832.00 | $9,551.50 | $15,558.08 | $14,776.00 | $50,717.58 | |||||
| Other Facility | $3,144.74 | $1,423.29 | $793.02 | $1,528.68 | $6,889.73 | |||||
| Outreach Events | $216.51 | $544.62 | $1,919.36 | $- | $2,680.49 | |||||
| Parts for online sales | $79.64 | $- | $- | $- | $79.64 | |||||
| Payroll | $49,621.20 | $44,551.80 | $43,539.67 | $46,193.85 | $183,906.52 | |||||
| Payroll Accounting | $775.54 | $532.99 | $792.46 | $769.17 | $2,870.16 | |||||
| Program Supplies | $309.75 | $2.99 | $788.41 | $138.98 | $1,240.13 | |||||
| Recycling Disposal | $- | $78.12 | $103.57 | $46.48 | $228.17 | |||||
| Rent | $19,900.00 | $20,100.00 | $20,100.00 | $20,100.00 | $80,200.00 | |||||
| Shipping | $68.13 | $460.74 | $86.69 | $- | $615.56 | |||||
| Short Tills | $- | $- | $255.48 | $236.87 | $492.35 | |||||
| Staff Training and Education | $- | $- | $300.00 | $- | $300.00 | |||||
| Taxes and Withholding | $17,265.65 | $14,259.59 | $14,482.23 | $14,741.51 | $60,748.98 | |||||
| Telecom | $792.84 | $744.37 | $749.46 | $742.39 | $3,029.06 | |||||
| Theft and Fraud | $299.00 | $- | $376.50 | $97.00 | $772.50 | |||||
| Utilities | $4,926.06 | $3,682.00 | $4,292.21 | $4,739.00 | $17,639.27 | |||||
| Volunteer rewards | $- | $42.00 | $- | $138.95 | $180.95 | |||||
| Workers Compensation | $304.50 | $304.50 | $304.50 | $304.50 | $1,218.00 | |||||
| TOTAL EXPENSES | $120,602.54 | $105,708.10 | $114,966.48 | $120,677.07 | $461,954.19 | |||||
| PROFIT (LOSS) | $(19,104.58) | $13,499.33 | $9,988.56 | $9,992.98 | $14,376.29 | |||||
Extrapolation and Assumptions for 2006
I started with the above Profit and Loss report for 2005, and then I started plugging in assumptions for each income and expense stream.
| . | Q1 | . | Q2 | . | Q3 | . | Q4 | . | YEAR | |||
| Growth | Assumps | |||||||||||
| Consulting | $- | $- | $- | $- | $- | Z | ||||||
| Donations, C4K | $6.56 | $6.56 | $6.56 | $6.56 | $26.25 | 105% | ||||||
| Donations, Online | $539.94 | $539.94 | $539.94 | $539.94 | $2,159.76 | 105% | ||||||
| Donations, Regular | $25,854.48 | $25,854.48 | $25,854.48 | $25,854.48 | $103,417.91 | 105% | ||||||
| Education | $404.25 | $404.25 | $404.25 | $404.25 | $1,617.00 | 105% | ||||||
| Fundraisers | $348.02 | $348.02 | $348.02 | $348.02 | $1,392.08 | 105% | ||||||
| Grants | $- | $- | $- | $- | $- | Z | ||||||
| Interest | $29.62 | $29.62 | $29.62 | $29.62 | $118.48 | 105% | ||||||
| Miscellaneous Income | $31.75 | $31.75 | $31.75 | $31.75 | $127.02 | 105% | ||||||
| Monitor Fees | $32,934.48 | $30,401.06 | $30,401.06 | $32,934.48 | $126,671.09 | 110% | U | |||||
| Outreach Events | $912.12 | $912.12 | $912.12 | $912.12 | $3,648.49 | 105% | ||||||
| Overages | $322.44 | $322.44 | $322.44 | $322.44 | $1,289.78 | 105% | ||||||
| Pickups | $- | $- | $- | $- | $- | Z | ||||||
| Recycling Income | $11,931.96 | $11,931.96 | $11,931.96 | $11,931.96 | $47,727.86 | 105% | ||||||
| Sales, External | $1,048.53 | $1,116.92 | $1,162.50 | $1,230.89 | $4,558.84 | 110% | G, YEC | |||||
| Sales, Online | $- | $929.03 | $988.96 | $1,078.87 | $2,996.86 | 110% | G, Q2 | |||||
| Sales, Retail | $38,150.02 | $40,638.07 | $42,296.76 | $44,784.81 | $165,869.66 | 110% | G | |||||
| Sales, Wholesale | $2,007.90 | $2,138.85 | $2,226.15 | $2,357.10 | $8,729.98 | 110% | G | |||||
| Space Rental | $- | $- | $- | $- | $- | Z | ||||||
| Sponsorship | $- | $- | $- | $- | $- | Z | ||||||
| Tenant Sublets | $3,000.00 | $3,000.00 | $3,000.00 | $3,000.00 | $12,000.00 | F $1,000 | ||||||
| Untracked Adjustments | $- | $- | $- | $- | $- | Z | ||||||
| TOTAL INCOME | $117,522.09 | $118,605.07 | $120,456.60 | $125,767.30 | $482,351.06 | |||||||
| Adminstration | $1,579.87 | $1,579.87 | $1,579.87 | $1,579.87 | $6,319.48 | 105% | ||||||
| Advertising | $140.44 | $140.44 | $140.44 | $140.44 | $561.75 | 105% | ||||||
| Auction fees | $50.02 | $50.02 | $50.02 | $50.02 | $200.09 | 105% | Q2 | |||||
| Consulting Expenses | $- | $- | $- | $- | $- | Z | ||||||
| Fundraisers | $3.41 | $3.41 | $3.41 | $3.41 | $13.63 | 105% | ||||||
| Health Care | $11,448.00 | $11,448.00 | $11,448.00 | $12,592.80 | $43,936.80 | 105% | HC | |||||
| Merchandise Purchases | $98.37 | $98.37 | $98.37 | $98.37 | $393.48 | 105% | ||||||
| Miscellaneous Expenses | $75.00 | $75.00 | $75.00 | $75.00 | $300.00 | F $25 | ||||||
| Monitor Recycling | $14,505.23 | $13,389.44 | $13,389.44 | $14,505.23 | $55,789.34 | 110% | U | |||||
| Other Facility | $2,727.30 | $2,727.30 | $2,727.30 | $2,727.30 | $10,909.22 | 105% | ||||||
| Outreach Events | $703.63 | $703.63 | $703.63 | $703.63 | $2,814.51 | 105% | ||||||
| Parts for online sales | $- | $77.77 | $82.79 | $90.31 | $250.87 | 105% | Q2 | |||||
| Payroll | $46,193.85 | $46,193.85 | $46,193.85 | $46,193.85 | $184,775.40 | 100% | YEC | |||||
| Payroll Accounting | $753.42 | $753.42 | $753.42 | $753.42 | $3,013.67 | 105% | YEC | |||||
| Program Supplies | $325.53 | $325.53 | $325.53 | $325.53 | $1,302.14 | 105% | ||||||
| Recycling Disposal | $59.89 | $59.89 | $59.89 | $59.89 | $239.58 | 105% | ||||||
| Rent | $20,100.00 | $20,100.00 | $20,100.00 | $20,100.00 | $80,400.00 | 100% | ||||||
| Shipping | $- | $66.53 | $70.82 | $77.26 | $214.61 | 105% | Q2 | |||||
| Short Tills | $129.24 | $129.24 | $129.24 | $129.24 | $516.97 | 105% | ||||||
| Staff Training and Education | $78.75 | $78.75 | $78.75 | $78.75 | $315.00 | 105% | ||||||
| Taxes and Withholding | $15,478.59 | $15,478.59 | $15,478.59 | $15,478.59 | $61,914.34 | 105% | ||||||
| Telecom | $870.00 | $870.00 | $870.00 | $870.00 | $3,480.00 | F $290.00 | ||||||
| Theft and Fraud | $202.78 | $202.78 | $202.78 | $202.78 | $811.13 | 105% | ||||||
| Utilities | $4,850.80 | $4,850.80 | $4,850.80 | $4,850.80 | $19,403.20 | 110% | ||||||
| Volunteer rewards | $47.50 | $47.50 | $47.50 | $47.50 | $190.00 | 105% | YEC | |||||
| Workers Compensation | $319.73 | $319.73 | $319.73 | $319.73 | $1,278.90 | 105% | ||||||
| TOTAL EXPENSES | $120,741.34 | $119,769.85 | $119,779.16 | $122,053.72 | $482,344.08 | |||||||
| PROFIT (LOSS) | $(3,219.25) | $(1,164.78) | $677.43 | $3,713.59 | $6.98 | |||||||
| -2.67% | -0.97% | 0.57% | 3.04% | 0.00% | ||||||||
| Assumption Key | ||||||||||||
| F -- flat monthly amount | ||||||||||||
| HC -- F $318*12 with 15% rise in Nov, Dec | ||||||||||||
| Q2 -- begin in 2nd quarter | ||||||||||||
| G -- growth (rising curve) | 23% | 25% | 26% | 27% | ||||||||
| U -- U shaped curve | 26% | 24% | 24% | 26% | ||||||||
| YEC -- year end constant | ||||||||||||
| Z -- zero money in 2006 | ||||||||||||
| 5% payroll = | $3,125.23 | $3,125.23 | $3,125.23 | $3,125.23 | $12,500.92 | |||||||
| 10% payroll = | $6,250.46 | $6,250.46 | $6,250.46 | $6,250.46 | $25,001.84 | |||||||
| 15% payroll = | $9,375.69 | $9,375.69 | $9,375.69 | $9,375.69 | $37,502.76 | |||||||
Assumptions
Old Notes
From the RT ticket we have a list of random things that should be included. Some of these may overlap with categories we already have in the books. Some may not even be desired -- this is just a brainstorm for now.
- substitute fund
- to pay workers to cover for vacation that staff takes, sick days, etc.
- hiring expenses
- get numbers from this year's hirings, estimate the number of hirings in 2006, and calculate
- vacation payoffs
- how many people will be quitting in 2006 (estimate based on past trends, estimate amount of unused vacation, calculate)
- - (The way to this is to combind the "Substitute fund" above and this into an account for accrued payroll expenses - every pay period an amount equal to vacation time earned that period should be added to the fund and whenever vacation is used it should come out of this fund weather is a payoff or just vacation pay
- nice to have a general fund
- what's this mean?
- a "staff vacation to breitenbush" fund
- ha! sounds fun!
- a physical plant fund for maintenance
- we should anticipate projects that we might want to accomplish, and look at past expenses for maintenance.
- repayment of personal loan
- $1,000 per month to starting (April 2005) and ending at the end of 2005 (this will need to be included for a few months if we slip on our 2005 timeline)
- re-keying the building
- How much? We should do this every year and figure it into budget.
- Board and officers insurance
- Oso's getting a quote
- Credit card processing fees
- How much?
- food for core breakfast and retreats, etc.
- We should estimate how much it would cost to re-establish this practice
- shawn wants a $100/mo ad fund
- Like for outreach in general. $100 is an ideal number. Starting with $50 or even $25/month would be a good start.