After Hours Access Procedure
This explains what all E and F Keyholders need to know about opening and closing the building, and the logistics of after hours access.
You must be:
- trained in how to enable and disable the alarm system,
- given an access code to the alarm system,
- subscribed to the locks list.
(This should all be part of you having received a key.)
First person in
If you are the first person in the building the alarm should already be enabled (or armed).
If the alarm is armed the keypad will begin to make a solid tone. You will have 30 seconds to punch in your access code to disable the alarm.
If you do not hear the tone, then the alarm is disabled. Thoroughly check the building to see if anyone else is here. If not, report the incident to the locks list.
Last person out
You must guarantee that you are the last person out. You cannot assume that someone else is elsewhere in the building. Unless you have seen them, you need to check all the rooms before leaving. It may be helpful to use the paging system to announce your intent to arm the alarm system as a final step before exiting the building.
Once you have determined that you are indeed the last person out, you must arm the alarm system. The keypad will generate a pulsing tone once it is armed. You will then have 60 seconds to leave the building before the alarm actually goes off.
General exit and entry of the building
To avoid accidentally setting off the alarm, all people with access to the building should use the after hours access door (near the meeting room) between the hours of 7:15 pm and 10:00 am, and any time on Sunday, Monday, or holidays.
Anybody in the building at closing time needs to sign in on the after hours access log. This is located on the clipboard near the alarm keypad. The closer may carry it around to make sure everyone remaining in the building is properly logged in.
Anyone leaving the building after hours needs to sign out on the after hours access log. This is very important, since the last person out will probably assume you are still in the building and need to go look for you, wasting their time. But worse, they might (against procedure) assume that you are here and that they don't need to arm the alarm, leaving us unprotected.