Difference between revisions of "Basic Intake Documentation"

From FreekiWiki
Jump to navigation Jump to search
m
 
(36 intermediate revisions by 12 users not shown)
Line 1: Line 1:
−
When someone wants to donate a computer or related item to Free Geek, they do so in Receiving. This area is run by volunteers and overseen by staff. There is a [[Receiving Calendar|Receiving calendar]] now available for pre-notification of Receiving staff and volunteers.
+
{{Migrated}}
 +
[https://docs.google.com/document/d/1rNcDBkAmoii3kondREbphE3tSjcL10bmmJ6abC5d_XQ/edit?usp=sharing Link]
  
−
==What you can learn here==
+
When someone wants to donate a computer or related item to Free Geek, they do so in Receiving. This area is Staff only for data security purposes, however a volunteer runner may assist the staff member when large donations or rushes occur. There is a [[Receiving Calendar|Receiving calendar]] now available for pre-notification of Receiving staff and volunteers.
−
* Hardware identification
 
−
* Mouse, speaker, and keyboard testing
 
  
−
==First, meet the donor==
+
 
 +
== First, meet the donor ==
 
# Ask if they're here to make a donation. Direct them to the store or front desk if they are not.
 
# Ask if they're here to make a donation. Direct them to the store or front desk if they are not.
−
# '''Remind them that we have a $10 fee for monitors.'''
+
# '''There is a $10 fee for CCTV's and if a large business (10+ employees) brings in more than 7 CRT monitors or TVs.'''
 
# Help them unload.
 
# Help them unload.
−
# As they unload, fill out a tally sheet, indicating quantity of each type of item they are donating.
+
# As they unload, fill out a tally sheet, indicating quantity of each type of item they are donating (Check inside boxes! Donors like to repackage).
 
# Give them the tally sheet and direct them to the front desk.
 
# Give them the tally sheet and direct them to the front desk.
 
# Finally, thank them for donating! They are the first step to keeping e-waste out of landfills.
 
# Finally, thank them for donating! They are the first step to keeping e-waste out of landfills.
  
−
=== Items we do not accept ===
+
== Items we '''do not''' accept ==
−
There are certain items that people might try to donate that we do not accept. You can suggest that people contact '''Metro Recycling Information Center at (503) 234-3000 between 8:30 a.m. and 5 p.m. Monday through Saturday''' for instructions on how to properly dispose of these items.
+
There are certain items that people might try to donate that we do not accept. You can suggest that people contact '''Metro Recycling Information Center at (503) 234-3000 between 8:30 a.m. and 5 p.m. Monday through Saturday''' for instructions on how to properly dispose of these items. There is also an "Other Recyclers" list that they can pick up at the front desk.
  
 
{| border="1"
 
{| border="1"
 
|-
 
|-
−
|Photocopiers
+
|'''Photocopiers'''
−
|[[Image:Photocopier.jpg]]
+
[[Image:Photocopier.jpg]]
−
|-
+
|'''Major Appliances'''
−
|Major Appliances
+
[[Image:Washingmachine.jpg]]
−
|[[Image:Washingmachine.jpg]]
 
−
|-
 
−
|Microwaves
 
−
|[[Image:Microwave.jpg]]
 
−
|-
 
−
|Smoke Detectors
 
−
|[[Image:Smokedetector.jpg]]
 
 
|-
 
|-
−
|Styrofoam
+
|'''Microwaves'''
−
|[[Image:Styrofoam.jpg]]
+
[[Image:Microwave.jpg]]
 +
|'''Smoke Detectors'''
 +
[[Image:Smokedetector.jpg]]
 
|-
 
|-
−
|Televisions
+
|'''Styrofoam'''
−
|[[Image:Television.jpg]]
+
[[Image:Styrofoam.jpg]]
−
|-
+
|'''Alkaline Batteries'''
−
|Batteries (we do take laptop batteries and UPSes)
+
[[Image:Batteries.jpg]]
−
|[[Image:Batteries.jpg]]
 
 
|}
 
|}
  
  
−
=== Items that we do accept ===
+
== Items that we '''do''' accept ==
−
* Most items can be put away in boxes in receiving. Some need to be moved elsewhere in the building. See map for details.
+
* Most items can be put away in boxes in Sorting. Some need to be moved elsewhere in the building. See map for details.
−
* If there are a lot of donations coming in, concentrate big items like monitors, systems, and printers first.
+
* If there are a lot of donations coming in, concentrate big items like monitors, systems, and printers first. Data Security is of paramount importance!
 
* Filling out a tally sheet is important for Free Geek's database - that's how we log how many items we have collected from the community!
 
* Filling out a tally sheet is important for Free Geek's database - that's how we log how many items we have collected from the community!
 +
* There are thousands of devices that can be incorporated into a computer that are not listed here. We take all of them. Additionally, there are many types of non-computer equipment that we do take. If you don't know what they do, ask a staff member.
 +
*'''If you are unsure of any item, talk to another staff member!'''
  
 
{| border="1"
 
{| border="1"
−
|Systems
+
!Item
 +
!Where It Goes
 +
|-
 +
|'''Systems'''
 
[[Image:System.jpg]]
 
[[Image:System.jpg]]
−
|Evaluation 1
+
|SDA
 
|-
 
|-
−
|CRT Monitors
+
|'''CRT Monitors'''
 
[[Image:CRT.jpg]]
 
[[Image:CRT.jpg]]
−
|'''Keepers''' go in '''monitor testing''' in the warehouse.
+
All CRT Monitors are now recycled.
−
'''Recyclers''' monitors go in the '''gaylord''' outside.
+
|'''Recyclers''' without '''"Uncovered Electronic Devices" stickers''' go in the '''"CRT Monitors" gaylord''' These should be Tetris-ed by a staff member. '''Recyclers''' with an '''"Uncovered Electronic Devices" sticker''' go on the '''Non-CED shelf'''.  If you have not been trained to stack monitors in gaylords ask a Recycling staff to show you or place the monitor on the floor in front of the gaylord.
 +
Monitors no longer have a charge unless a donor brings more than 7 CRT's and special circumstances apply, which will be determined by the Receiving staff person.
 +
|-
 +
|'''LCD Monitors'''
 +
[[Image:LCD.jpg]]
 +
|Go to the LCD Testing Shelves.
 
|-
 
|-
−
|Printers
+
|'''Televisions'''
 +
[[Image:Television.jpg]]
 +
|If they are small enough to fit on the TV shelves, they can go there. If they are too large for the shelf, they go on the floor near the TV Shelf. LCD TVs are tested with LCD Monitors.
 +
|-
 +
|'''Printers'''
 
[[Image:Printer.jpg]]
 
[[Image:Printer.jpg]]
−
|See printer triage. '''Keepers''' go in '''printerland''' in the warehouse.
+
|All printers go to the '''Printerland''' shelf
−
'''Recyclers''' go in the '''gaylord''' outside. Remove plastic and printer cartridges before recycling.
 
 
|-
 
|-
−
|Scanners  
+
|'''Scanners'''
 
[[Image:Scanner.jpg]]
 
[[Image:Scanner.jpg]]
−
|Scanners '''with''' all of their cords go to '''printerland'''.
+
|All scanners go to the '''Printerland''' shelf
−
Scanners '''without''' cords get recycled in the '''gaylord''' outside.
 
 
|-
 
|-
−
|Speakers  
+
|'''Speakers'''
 
[[Image:Speakers.jpg]]
 
[[Image:Speakers.jpg]]
−
|Testing
+
|Computer Speakers should have all components gathered (both speakers, power, and audio cable), rubber-banded, and placed in a paper bag. They are tested in Receiving. Large Speakers go to the "Wall of Sound" in the corner of the Receiving Hallway for A/V to test.
 
|-
 
|-
−
|Keyboards  
+
|'''Keyboards'''
 
[[Image:Keyboard.jpg]]
 
[[Image:Keyboard.jpg]]
−
|Testing
+
|Put in Keyboard Incoming bin
 
|-
 
|-
−
|Mice  
+
|'''Mice'''
 
[[Image:Mouse.jpg]]
 
[[Image:Mouse.jpg]]
−
|Testing
+
|Put in Mouse Incoming bin
 
|-
 
|-
−
|Laptops  
+
|'''Laptops'''
 
[[Image:Laptop.jpg]]
 
[[Image:Laptop.jpg]]
−
|Give to a staff member
+
|Give to a staff member to be locked up in the SDA
 
|-
 
|-
−
|Apple Hardware
+
|'''Apple All-in-ones'''
 
[[Image:Apple.jpg]]
 
[[Image:Apple.jpg]]
−
|Mac shelf
+
|Mac shelf in the SDA
 
|-
 
|-
−
|Cards and Motherboards  
+
|'''Cards and Motherboards'''
 
[[Image:Motherboard.jpg]]
 
[[Image:Motherboard.jpg]]
−
|Card and motherboard sorting
+
|Card and motherboard box
 
|-
 
|-
−
|Floppy Drives  
+
|'''Floppy Drives'''
 
[[Image:Floppydrive.jpg]]
 
[[Image:Floppydrive.jpg]]
−
|Recycle
+
|Recycle in CBM
 
|-
 
|-
−
|CD-ROM Drives  
+
|'''CD-ROM Drives'''
 
[[Image:Cddrive.jpg]]
 
[[Image:Cddrive.jpg]]
−
|Recycle
+
|Recycle in CBM
 
|-
 
|-
−
|CD-RW and DVD Drives  
+
|'''CD-RW and DVD Drives'''
 
[[Image:Cdrom.jpg]]
 
[[Image:Cdrom.jpg]]
−
|Evaluation 2
+
|Optical Drives Box
 
|-
 
|-
−
|Floppy Disks  
+
|'''Floppy Disks'''
 
[[Image:Floppydisk.jpg]]
 
[[Image:Floppydisk.jpg]]
−
|"Data disks" box.
+
|Recycle in the box labeled Floppy Disks
 
|-
 
|-
−
|CD-ROMs  
+
|'''CD-ROMs'''
 
[[Image:CD1.jpg]]
 
[[Image:CD1.jpg]]
−
|Destroy and put in "CD" box.
+
|Destroy if a burned CD and put in CD box, unless it's a factory pressed linux disc, in which case send to store.
 
|-
 
|-
−
|VCRs and DVD Players  
+
|'''VCRs and DVD Players'''
−
[[Image:VCR.jpg]]
+
[[Image:Dvdplayer.jpg]]
−
|A/V Box.
+
|DVD players with remotes go to Receiving
 +
DVD players or recorders without remotes get cut and put in the CBM.
 +
Portable DVD Players get tested in Receiving.
 +
All VCRs or VCR/DVD combos get tested in Receiving as long as they have a remote.
 
|-
 
|-
−
|Stereo Systems  
+
|'''Stereo Systems'''
 
[[Image:Stereo.jpg]]
 
[[Image:Stereo.jpg]]
−
|A/V Box.
+
|Receivers, amps, equalizers, etc. should be stacked neatly in the A/V incoming area.
 +
Cassette Tape or single-disc CD players or recorders get cut and put in the CBM.
 +
Boomboxes go to the store, if in good condition.
 
|-
 
|-
−
|Telephones  
+
|'''Telephones'''
 
[[Image:Telephone.jpg]]
 
[[Image:Telephone.jpg]]
−
|Recycle
+
|Bring Multi-Line phones to Bulk Sales, For others - Recycle in the box labeled [[CBM|Copper Bearing Materials]]
 
|-
 
|-
−
|Cell Phones
+
|'''Cell Phones'''
 
[[Image:Cellphone.jpg]]
 
[[Image:Cellphone.jpg]]
−
|Give to staff member.
+
|Give to staff member or put in lock box.
 +
|-
 +
|'''Wall-warts'''
 +
[[Image:PowerSupplies.jpg|250px]]
 +
|Rubber band cord & Put in box labeled Wall-Warts for further sorting
 
|-
 
|-
−
|Cords and Wall-warts
+
|'''Cords'''
 
[[Image:Cords.jpg]]
 
[[Image:Cords.jpg]]
−
|Phone, network, and printer cables get recycled. Ask a staff member to help you identify these.
+
|Check the cord chart!
 +
 
 
All else ask a staff member.
 
All else ask a staff member.
 
|}
 
|}
−
 
−
=== Anything else ===
 
−
There are thousands of devices that can be incorporated into a computer that are not listed here. We take all of them. Additionally, there are many types of non-computer equipment that we do take. If you don't know what they do, ask a staff member.
 
  
 
==What to do when times are slow==
 
==What to do when times are slow==
−
* Wrap cords, count them, and pack them in a box. Label box with quantity and type of cord when full.
+
* Make sure all cords in bins are rubber-banded
 
* Clean up. Often there are abandoned cardboard boxes to break down and put away, sweeping up to be done, etc.
 
* Clean up. Often there are abandoned cardboard boxes to break down and put away, sweeping up to be done, etc.
−
* Move receiving boxes to their designated areas - e.g. advanced testing box to advanced testing, steel box to recycling.
+
* Move receiving boxes to their designated areas - e.g. hardware testing box to hardware testing, store box to store.
 +
* Test speakers for Adoption
 +
* Test Subwoofer sets for the Store
 +
* Test DVD and DVD/VCR combos for Store
 +
* Test Headphones for Adoption
 +
 
 +
If you would like to fill up the store box with lots of great cabling, please see: [[cables for the store]]
  
 
==What about the big donations?==
 
==What about the big donations?==
 
See [[Handling Corporate Donations at Receiving]]
 
See [[Handling Corporate Donations at Receiving]]
  
−
[[Category:Basic Intake]]
+
[[Category:Receiving]]
−
[[Category:Howto]]
 

Latest revision as of 15:31, 25 April 2014

deletion

This page has been migrated to a document on Free Geek's Google Drive.

Information remaining behind may no longer be relevant.

MIGRATOR:

When you have tagged this page as migrated,
please add a link to the new document on Google Drive.

(Link to new page immediately below.)


Link

When someone wants to donate a computer or related item to Free Geek, they do so in Receiving. This area is Staff only for data security purposes, however a volunteer runner may assist the staff member when large donations or rushes occur. There is a Receiving calendar now available for pre-notification of Receiving staff and volunteers.


First, meet the donor

  1. Ask if they're here to make a donation. Direct them to the store or front desk if they are not.
  2. There is a $10 fee for CCTV's and if a large business (10+ employees) brings in more than 7 CRT monitors or TVs.
  3. Help them unload.
  4. As they unload, fill out a tally sheet, indicating quantity of each type of item they are donating (Check inside boxes! Donors like to repackage).
  5. Give them the tally sheet and direct them to the front desk.
  6. Finally, thank them for donating! They are the first step to keeping e-waste out of landfills.

Items we do not accept

There are certain items that people might try to donate that we do not accept. You can suggest that people contact Metro Recycling Information Center at (503) 234-3000 between 8:30 a.m. and 5 p.m. Monday through Saturday for instructions on how to properly dispose of these items. There is also an "Other Recyclers" list that they can pick up at the front desk.

Photocopiers

Photocopier.jpg

Major Appliances

Washingmachine.jpg

Microwaves

Microwave.jpg

Smoke Detectors

Smokedetector.jpg

Styrofoam

Styrofoam.jpg

Alkaline Batteries

Batteries.jpg


Items that we do accept

  • Most items can be put away in boxes in Sorting. Some need to be moved elsewhere in the building. See map for details.
  • If there are a lot of donations coming in, concentrate big items like monitors, systems, and printers first. Data Security is of paramount importance!
  • Filling out a tally sheet is important for Free Geek's database - that's how we log how many items we have collected from the community!
  • There are thousands of devices that can be incorporated into a computer that are not listed here. We take all of them. Additionally, there are many types of non-computer equipment that we do take. If you don't know what they do, ask a staff member.
  • If you are unsure of any item, talk to another staff member!
Item Where It Goes
Systems

System.jpg

SDA
CRT Monitors

CRT.jpg All CRT Monitors are now recycled.

Recyclers without "Uncovered Electronic Devices" stickers go in the "CRT Monitors" gaylord These should be Tetris-ed by a staff member. Recyclers with an "Uncovered Electronic Devices" sticker go on the Non-CED shelf. If you have not been trained to stack monitors in gaylords ask a Recycling staff to show you or place the monitor on the floor in front of the gaylord.

Monitors no longer have a charge unless a donor brings more than 7 CRT's and special circumstances apply, which will be determined by the Receiving staff person.

LCD Monitors

LCD.jpg

Go to the LCD Testing Shelves.
Televisions

Television.jpg

If they are small enough to fit on the TV shelves, they can go there. If they are too large for the shelf, they go on the floor near the TV Shelf. LCD TVs are tested with LCD Monitors.
Printers

Printer.jpg

All printers go to the Printerland shelf
Scanners

Scanner.jpg

All scanners go to the Printerland shelf
Speakers

Speakers.jpg

Computer Speakers should have all components gathered (both speakers, power, and audio cable), rubber-banded, and placed in a paper bag. They are tested in Receiving. Large Speakers go to the "Wall of Sound" in the corner of the Receiving Hallway for A/V to test.
Keyboards

Keyboard.jpg

Put in Keyboard Incoming bin
Mice

Mouse.jpg

Put in Mouse Incoming bin
Laptops

Laptop.jpg

Give to a staff member to be locked up in the SDA
Apple All-in-ones

Apple.jpg

Mac shelf in the SDA
Cards and Motherboards

Motherboard.jpg

Card and motherboard box
Floppy Drives

Floppydrive.jpg

Recycle in CBM
CD-ROM Drives

Cddrive.jpg

Recycle in CBM
CD-RW and DVD Drives

Cdrom.jpg

Optical Drives Box
Floppy Disks

Floppydisk.jpg

Recycle in the box labeled Floppy Disks
CD-ROMs

CD1.jpg

Destroy if a burned CD and put in CD box, unless it's a factory pressed linux disc, in which case send to store.
VCRs and DVD Players

Dvdplayer.jpg

DVD players with remotes go to Receiving

DVD players or recorders without remotes get cut and put in the CBM. Portable DVD Players get tested in Receiving. All VCRs or VCR/DVD combos get tested in Receiving as long as they have a remote.

Stereo Systems

Stereo.jpg

Receivers, amps, equalizers, etc. should be stacked neatly in the A/V incoming area.

Cassette Tape or single-disc CD players or recorders get cut and put in the CBM. Boomboxes go to the store, if in good condition.

Telephones

Telephone.jpg

Bring Multi-Line phones to Bulk Sales, For others - Recycle in the box labeled Copper Bearing Materials
Cell Phones

Cellphone.jpg

Give to staff member or put in lock box.
Wall-warts

PowerSupplies.jpg

Rubber band cord & Put in box labeled Wall-Warts for further sorting
Cords

Cords.jpg

Check the cord chart!

All else ask a staff member.

What to do when times are slow

  • Make sure all cords in bins are rubber-banded
  • Clean up. Often there are abandoned cardboard boxes to break down and put away, sweeping up to be done, etc.
  • Move receiving boxes to their designated areas - e.g. hardware testing box to hardware testing, store box to store.
  • Test speakers for Adoption
  • Test Subwoofer sets for the Store
  • Test DVD and DVD/VCR combos for Store
  • Test Headphones for Adoption

If you would like to fill up the store box with lots of great cabling, please see: cables for the store

What about the big donations?

See Handling Corporate Donations at Receiving

Retrieved from "http://wiki.freegeek.org/index.php?title=Basic_Intake_Documentation&oldid=70447"