Beancounting (simple version)

Work in progress. Please submit comments on the talk page or to Michael Westwind in person

Beancounting should be done in the escape hatch

You will need a computer

Create a new till worksheet

As you go through the till you will need to verify

• all the money is counted correctly?
• the checks can be deposited - stamped? correct year? digits and text match? signed?
• the till was counted in the morning (end of shift form initialed) and the correct amount put on the till worksheet??
• Till worksheet initialed?
• Income report is current?
• Correct numbers transferred from income report?
• Calculated parts of the till worksheet match yours?
• Credit card amounts match?
• All non-db ins and outs are correctly entered? (especially IOU repayments)
• If any numeric part of the till worksheet is wrong, then it is noted and you have printed your copy of the till worksheet (initialed)

Packet contents

Income report

Front Desk packet (stapled)

your corrected till worksheet (if necessary)

original till worksheet

end of shift form

staple small receipts and forms to this part

any reimbursement forms

Thrift Store packet (stapled)

(same things as front desk packet in same order)

Creating new tills

• Use amounts on Mary Kate's cheat sheets
• If you need more of some denomination (usually tens) check existing deposits before using from "Bills for change" (always swap to maintain deposit total or bills for change total)

Creating deposit

• Can you replenish bills for change?
• Use "Deposit Sanity Check" from dead trees. If deposit is different, note why.
• photocopy checks and attach to deposit form
• INITIAL THE FORM
• Fold so that deposit amount is visible

(For more detailed instructions see the Beancounting page.)