Difference between revisions of "Beancounting (simple version)"

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(still in progress)
 
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Beancounting should be done in the escape hatch where the safe and bookkeeping supplies live.
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Beancounting should be done in the escape hatch
  
You will need access to a computer, either a laptop or the desktop machine.
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You will need a computer
  
create a new income report for the day.  It only needs to be printed if it differs from both of the provided reports.
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Create a new till worksheet
  
For each dirty till:
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As you go through the till you will need to verify:
  
Start a new till worksheet (you only need to print it if it differs from the one provided by the closers)
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*all the money is counted correctly?
 +
*the checks can be deposited - stamped? correct year? digits and text match? signed?
 +
*the till was counted in the morning (end of shift form initialed) and the correct amount put on the till worksheet??
 +
*Till worksheet initialed?
 +
*Income report is current?
 +
*Correct numbers transferred from income report?
 +
*Calculated parts of the till worksheet match yours?
 +
*Credit card amounts match?
 +
*All non-db ins and outs are correctly entered? (especially IOU repayments)
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*If any numeric part of the till worksheet is wrong, then it is noted and you have printed your copy of the till worksheet (initialed)
  
First, look for obvious problems (worksheet not signed, improper itemization, etc.)
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Packet
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:Income report
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::Front Desk packet (stapled)
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:::your corrected till worksheet (if necessary)
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:::original till worksheet
 +
:::end of shift form
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:::staple small receipts and forms to this part
 +
:::any reimbursement forms
 +
::Thrift Store packet (stapled)
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(same things as front desk packet in same order)
  
Count all the money and checks, verifying that the amounts are the same as on the till worksheet provided by the closers
 
  
Make sure all special cash ins and outs are recorded and properly itemized.
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If any of the numeric parts of the till worksheet are incorrect, note them and print out your copy and add it in the front o
 
 
enter the starting amount for the till, verifying against the end of shift form, also verifying that the form was initialed at the start of the day.
 
 
 
enter the till total from the income report, verifying that the amount entered by the closers is the same
 
 
 
mark all discrepancies on the closers till worksheet.
 
 
 
enter the amount of the credit cards from the summary report, verifying against the batch report from the following morning.
 
 
 
enter the credit amount from the database
 
 
 
make sure all cc ins and outs are recorded and properly itemized.
 
 
 
verify that any discrepancies (shorts or overs) are the same as on the worksheet provided by the closers
 
 
 
If your work differs from the closers, print out your till worksheet and add it to the stack, noting that it is corrections. Otherwise, mark the closers worksheet as verified.
 
 
 
Repeat for the other till
 

Revision as of 14:45, 3 May 2013

Beancounting should be done in the escape hatch

You will need a computer

Create a new till worksheet

As you go through the till you will need to verify:

  • all the money is counted correctly?
  • the checks can be deposited - stamped? correct year? digits and text match? signed?
  • the till was counted in the morning (end of shift form initialed) and the correct amount put on the till worksheet??
  • Till worksheet initialed?
  • Income report is current?
  • Correct numbers transferred from income report?
  • Calculated parts of the till worksheet match yours?
  • Credit card amounts match?
  • All non-db ins and outs are correctly entered? (especially IOU repayments)
  • If any numeric part of the till worksheet is wrong, then it is noted and you have printed your copy of the till worksheet (initialed)

Packet

Income report
Front Desk packet (stapled)
your corrected till worksheet (if necessary)
original till worksheet
end of shift form
staple small receipts and forms to this part
any reimbursement forms
Thrift Store packet (stapled)

(same things as front desk packet in same order)


If any of the numeric parts of the till worksheet are incorrect, note them and print out your copy and add it in the front o