Board20060111

Basics

Facilitator: Oso
Scribe: Laurel
Time: Jan 11, 2006 19:15 PST
Place: Free Geek meeting room

Agenda

Amend bylaws (see dec council minutes)
Consensus training
Room scheduling
New Director Agreement
Agent of corporation ( RT ticket #2108 ) C7 has nominated Richard.
Budget 2006

In Attendance

Seamus, Dave, Wren, Marie, Bob, laurel (humble scribulator), Oso (some kinda facilitator), Richard

What went down

Amend bylaws

The Board agrees to amend the bylaws, striking the clause "elected or appointed by the Board" in Article IV, Section 5.

Consensus training

Seamus, Marie, and Laurel went to the consensus training. It was good, and Seamus recommends it to anyone who didn't go. The next date is not yet known; keep an eye out for it. See the Lesson Plan for Teaching the Consensus Process if you want to go over the material on your own.

Room scheduling

Please be sure that meetings or events are publicized appropriately. This is currently done on the wiki (Room Use Calendar) and several other places; the procedure will change in the future. Keep your ears open and ask a staff member if you schedule or reschedule a meeting.

New Director Agreement

At the last meeting, Seamus committed to writing a Purpose of this document for the New Director Agreement. We are happy with it in this form, but await Joe's legal lookover before making this official.

Additional agent of the corporation/signator

There is not currently a non-board agent. Our previous plan was that Laurel (as Chairman) would act as the signator for the corporation (as described in the Bylaws), but she hasn't been around often enough. The staff asserts that there are enough smallish things that need to be signed that there should be a staff member with that ability.

But how do we know what should be just fine for a non-board Agent to sign? Richard describes three categories of contracts/things that need signing that might come up:

things that are just fine for staff to sign, as long as they let the board know,
things that should definitely go to the board,
things that fall inbetween.

PROPOSAL:

We'd like to authorize an on-staff agent of the corporation to sign items which conform to the limits set in the budget (within a 10% margin on a projected given line item amount or $500, whichever is larger). We would require monthly budget reports, including both projected and actual figures) and an email to the board each time the agent invokes these abilities. The powers of this agent do not extend to signing the lease or grants.

Board consents.

PROPOSAL:

Dave and Richard are appointed as contract-signing agents as described in article VII, section 2 of the bylaws.

Board consents. Agent has immunity from black, and cannot invoke the signing ability while tapped.

Commitments

Laurel will find out what it will take to make bylaws amendment official.
Joe will review and revise the New Director Agreement. (CARRYOVER)