Board 2008 04

When: April 10, 2008
Place: FG Meeting Room
Facilitator: Oso
Scribe: Seamus
Minutes Checker:
Attendance: Oso, Seamus, Laurel, Curt, Richard, Ali, Marie,
Last meeting:

COMMITMENTS

• Tim will followup on various insurance policies (with Jeff and Shawn) - carryover
• Seamus will finalize lease negotiations - done
• everyone will think about their 10 hour commitments - work in progress
• Seamus will add the 10 hour commitment to the New Director Agreement - done
• Oso will get forklift info to the staff - done
• Marie will make sure the bulding committee meets - in progress
• Tim will go to First Tech - carryover
• Oso will ask Julie Daniel and Shane Endicott about fundraising for buildings. - in progress

Reports

• Building - Julie (exec director of Bring recycling, recently built a building) in Eugene, rarely gets to Portland. Oso wants to arrange a meeting with Julie, Shane, AIA to present to board. AIA interested in competition idea. Competition could be for any situation where we're hiring architects -- whether that's a new building or a retrofit.

BUSINESS

• Signing stuff - Jeff (non-signer) signed paperwork for buying the truck. Signing policy is outlined in Board20060111. Staff have looked at process improvements for keeping people aware of current policy. Bylaws article VII, section 2 covers this stuff and makes it clear that simple day-to-day signatures (bills of lading, UPS deliveries, etc) are not covered by the signing policy, not being "contracts, deeds, or other instruments".
• Budget - Not 100% final. Training of several staff members gives us future flexibility, though. Good quarter! Beat numbers every month. Will be looking to approve budget post-meeting, by email. Big question marks and scary no-number spots begin in January 2009 when e-waste bill kicks in. Wholesale income has gone down as resources have been pushed into retail, which has spiked somewhat. Recycling income and expenses at the moment are quite tricky to track. Staff and council want to expand staffing somewhat. Three scenarios presented--all include replacing Martin's hours, adding a recycling coord, and possibly re-adding a recycling coordinator. Scenarios include keeping current 35-hour cap, upping the cap to 37 hours (which would reward many staff who work more than salary level), and upping the cap to 40 hours. These scenarios present rough net increases, respectively, of $1300, $2600, and $4500 for the first bump, and $1700 for all plans for readding the recycling intern.

Decided: Board will review budget on list and approve a budget that includes or does not include staff expansion. We will make every effort to do so by Friday, April 18th. We will try to convene Directors as available before the Council meeting to discuss concerns and plans.

• Board elections - Marie, Laurel, Jon, and Tim have terms expiring in October.

REMAINING COMMITMENTS

• Marie - will contact Tim.
• Laurel and Marie - jump start Building Committee, maybe find time for workshop with Julie
• Board - hash out budget
• everyone will think about their 10 hour commitments - work in progress
• Tim will followup on various insurance policies (with Jeff and Shawn) - carryover
• Tim will go to First Tech - carryover

Next Meeting

• Facilitator: Marie
• Scribe: Laurel
• Minutes Checker:
• Date and time: July 9, 2008, 6 PM
• Place: FG Meeting Room