Difference between revisions of "Board of Directors"

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Free Geek's 501(c)(3) status requires that we have a board of directors. And that carries with it certain implications, not the least that the BOD is responsible for seeing that decisions are responsible and in the best interest of the corporation. Which also implies that the BOD would have the right/responsibility to last word on any decisions made by Council.  [[Talk:Board of Directors|There has been an active discussion on the purpose and makeup of the Board.]]  
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{{migrated}}
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[https://docs.google.com/document/d/1ee36R4_neO2kII0gr2JcRb8i_c0DOlF2YDVZlbMx7Nc/edit?usp=sharing link]
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Free Geek's 501(c)(3) status requires that we have a board of directors. And that carries with it certain implications, not the least that the BOD is responsible for seeing that decisions are responsible and in the best interest of the corporation. Pursuant to the adoption of the [[2011 governance proposal]], the board has been enhanced with dedicated volunteer-representative seats (selected by core volunteers), seats representing different [[Groups to be represented on the board|skills, stakeholder populations, and mission-related interests]], and dedicated staff-board liaisons. When transition is complete, ''all directors will be holding specialized seats, with job descriptions''. Board meetings are also attended by liaisons from both the [[Collective-board liaison|collective]] and non-collective staff.
  
 
==Active projects==
 
==Active projects==
* Obtaining and preserving documentation from previous incarnations of the Board
+
* Working toward a stable and healthy Free Geek
* Creating [[Board Orientation]] materials, including a [[New Director Agreement]] to detail the responsibilities of board members
+
** Bringing in a temporary consultant to help with this process
 +
** Developing a high-level strategic plan
 +
* Clarifying policies, past and present, and making them findable (see [[Policy register]])
 +
* Pursuing transparency throughout the organization
 +
* Increasing the size and capacity of the board
 +
* Creating a more effective fundraising strategy, developing relationships in the community
 +
* Preparing Free Geek's processes and records for auditability
  
 
==Board Meetings==
 
==Board Meetings==
''There is a [[Meeting Template]] that may be used when setting up a new Board Meeting. (Remember to copy commitments from the previous meeting's minutes.)''
+
The board meets monthly; meetings are on the second Wednesday of the month. The meeting starts at 6:15. The October meeting is the annual meeting as required in the [[Bylaws#Section_5._Annual_Meeting.|bylaws]]. Board meetings are open, though occasionally a segment of the meeting will be closed as an "[[executive sessions of the board|executive session]]," wherein the board may discuss legally sensitive items. If an executive session is called, a reason will be given.
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 +
''There is a [[Meeting Template]] that may be used when setting up a new Board Meeting. (Remember to copy commitments from the previous meeting's minutes.)'' Meeting minutes are posted to the [http://lists.freegeek.org/listinfo/directors directors] email list and to the [http://lists.freegeek.org/listinfo/minutes minutes list]. Agenda items may not be added within a week of the board meeting, so that the board may be properly prepared (see [[making an agenda and meeting packet for the board]]). As of late 2011, there are three email lists related to board business: see [[knowing which board list to use]].
 +
 
 +
Occasionally the board will have to make decisions via email: our policy on that is outlined [[On List Decisions Policy#board|here]]. Email decisions will be reported at the next board meeting.
 +
 
 +
== Current Board Members ==
 +
 
 +
Board members are elected to two year terms, except where indicated. (When the board re-formed in October 2005, half of the positions were for one year terms to implement staggering of terms, and we still try to keep that ratio.) The number of directors is currently set (by resolution of the board) to 7.
 +
 
  
* [[Board20060111|January 11, 2006]]
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; Dina Dickerson, [[Director for Development]], [[Board Chair|Chair]]
* [[Board 2006 04|April 18, 2006]]
+
: ''first term, started August 2011, ends October 2013''
* [http://lists.freegeek.org/pipermail/directors/2006-July/000853.html July 12, 2006]
+
: ''second term, started October 2013, ends October 2015''
* [[Board 2006 10|October 11, 2006]] - Annual meeting
 
* [[Board 2007 01|January 10, 2007]]
 
* [[Board 2007 04|April 10, 2007]]
 
  
Occasionally the board will have to make decisions via email: our policy on that is outlined [[On List Decisions Policy#board|here]].
+
; Larry Lloyd, [[Volunteer representative]], [[Board Treasurer|Treasurer]]
 +
: ''first term, started October 2011, ends Oct 2013''
 +
: ''second term, started October 2013, ends October 2015''
  
==Current Board Members==
+
; Mark Ralston, [[Director for the Environment]]
 +
: ''first term, started January 2012, ends Oct 2014''
  
Board members are elected to two year terms, except where indicated. (When the board re-formed in October 2005, half of the positions were for one year terms to implement staggering of terms.)
+
; JA Magnuson, [[Director for Education]], [[Board Secretary|Secretary]]
 +
: ''first term, started May 2013, ends October 2014''
  
; Oso Martin, Director
+
; Bethany Lister
: Founder, original incorporator of Free Geek. Former member of staff collective, as Outreach Coordinator.
+
: ''first term, started November 2013, ends October 2015''
: ''first term, ends October 2007''
 
  
; Marie Deatherage, Director
+
; Michael Colin
: Director, Communication & Learning, Meyer Memorial Trust; current volunteer.
+
: ''first term, started November 2013, ends October 2014''
: Marie (aka Maria Deathstar) aspires to be a geek, but she's only a wannabe at this point.  However, she loves Free Geek with all her heart so we pretend like we think she's a geek.  A journalist, a geography professor, and a disability rights advocate in former lives, Marie is especially interested in helping Free Geek become better known among people who have the capacity to give money to geeks.  Marie wants to be a documentary filmmaker when she grows up.
 
: ''First term, October 2005 - October 2006 (One year term)''
 
: ''Secretary, October 2005 - October 2006''
 
: ''second term, ends October, 2008''
 
  
; Wren N. G. Thornton, Chairperson
+
; Steve Holden
: Current [[ASS]], former volunteer. Web developer; Programmer; Student, Portland State University.
+
: ''first term, started March 2014, ends October 2014''
: Geek of All Trades. Particular trades tend to cluster around art (graphic design, sketches, music), social sciences (anthropology, linguistics, psychology), computers (web design, programming), and points between.
 
: ''first term, ends October 2007''
 
  
; Laurel Hoyt, Secretary
+
== Past Board Members ==
: Former Free Geek Education Coordinator. Student, Portland State University.  
+
''this may not be a full list''
: ''First term, October 2005 - October 2006 (One year term)''
+
* Bob Griggs, October 2005 - March 2006
: ''Chairperson, October 2005 - October 2006''
+
* Joe Buckmaster, October 2005 - August 2006
: ''second term, ends October 2008''
+
* Wren Ng Thornton, October 2005 - August 2007
 +
* Aaron Burt, October 2006 - October 2007
 +
* Tim Collier, ??? - October 2008
 +
* Oso Martin, August 2005 - February 2009, Free Geek founder, original incorporator of Free Geek.
 +
* Seamus Campbell, October 2005 - October 2009
 +
* Marie Deatherage, September 2005 - December 2009
 +
* Shannon Beutel, October 2009 - October 2010
 +
* Curt Pederson, [[Director for F/OSS]], October 2007 - October 2011
 +
* Jon van Oast, October 2006 - December 2011
 +
* Laurel Hoyt, September 2005 - February 2012
 +
* Anne Glazer, Director, Intellectual Property Attorney - first term, started 2008, second term, ended October 2012
 +
* Kathey Sutter, Director for Process, August 2011 - December 2012
 +
* Nina Amin, Volunteer representative, October 2012 - January 2013
 +
* Jason Owen, Volunteer representative, Board Secretary, October 2011 - October 2013
  
; Aaron Burt, Director
 
: Current volunteer.
 
: ''first term, ends October 2007'' (elected to fill Joe Buckmaster's vacated position)
 
  
; Seamus Campbell, Treasurer
+
Earlier board members
: Current volunteer. Programmer.
+
* Brent Campbell
: ''first term, ends October 2007''
+
* Laura Berg
 +
* Jeff Finz
 +
* Kenneth McGair
 +
* Jim Deibele
 +
* John Telford
 +
* Michelle Brooks
 +
* Mark Neiman-Ross
 +
* Dennis Bridges
 +
* Lewis Barr
  
; Jon Van Oast, Director
+
== Board Committees ==
: Current volunteer. Programmer, code-mercenary.
+
Established at board meeting on [http://lists.freegeek.org/pipermail/minutes/2009-November/000805.html October 14, 2009.]
: In order to avoid having to fix bugs in the DOS-based SMTP gateway he wrote for a Novell network, coupled with the fact that perl4 in DOS was frustrating him, Jon built his first linux box in 1992. It ran for 2 years hidden above the acoustic ceiling tiles in sub-basement level B of the university medical center where Jon worked.  It ran for 4 more years there after he left, until he  showed up in the middle of the night on a trip back home and took it with him back to Portland.  Now you know how he and linux fell in love.
 
: ''first term, ends October 2008''
 
  
; Tim Collier, Director
+
; Audit committee: aims to make Free Geek prepared for an audit
: CPA and itinerant bean counter
+
: Chair:
: Tim also brings another "outside the volunteer pool" perspective to keep Marie company and we held a special mid term election to get him on board (January 2007).
+
: Additional members:
: ''first term, ends October 2008''
+
: Staff representative:
  
== Board Members Selected for 2006-2008 terms ==
+
; Propagation (Intergalactic, Trademark Licensing, etc.): merged with staff propagation committee, deals with issues surrounding other free geeks.
Selection happened at the September 20, 2006 Community Council Meeting. Terms begin at the [[Board 2006 10|October Board meeting]] (currently scheduled for October 11)
+
: Chair: Anne
 +
: Additional members:
 +
: Staff representative:
  
; Laurel Hoyt
+
; [[Board recruitment committee|Board recruitment and development]]
: ''(see above)''
+
: Chair:
 +
: Additional members:
 +
: Staff representative:
  
; Marie Deathrage
+
; Relationship Development: developing free geek's social skills
: ''(see above)''
+
: Chair: Dina
 +
: Additional members: 
 +
: Staff representative:
  
; Jon Van Oast
+
==Director job descriptions==
: ''(see above)''
+
These descriptions have been approved by the board and are to be used as guidelines for selecting new board members and guiding the service/evaluating the performance of sitting board members. They can be changed at any time by the board.
  
; Aaron Burt
+
* [[Responsibilities of directors]] applies to all directors.
: ''Filled in October of 2006. This is a one year term. This is for the remaining part of Joe Buckmaster's vacated position, ending in October of 2007.''
+
* Board officers are selected by the board at the annual meeting in October. ([[What to do when officers change]])
 +
** [[Board Secretary]]
 +
** [[Board Chair]]
 +
** [[Board Treasurer]]
 +
* Other seats (these descriptions have been approved by the board. further descriptions-in-progress may be found linked from [[Groups to be represented on the board]])
 +
** [[Volunteer representative job description]]
  
== Past Board Members ==
+
==Useful links==
''this is not a full list''
+
* [[Bylaws]]
* Bob Griggs, October 2005 - March 2006 (Director)
+
* [http://www.sos.state.or.us/corporation/business/nonprofit_information.htm Oregon Sec of State nonprofit services page]
* Joe Buckmaster, October 2005 - August 2006 (Director)
+
* [[2011 governance proposal]] -- accepted by board and council in April 2011. In the process of being implemented.
 +
 
 +
* [http://lists.freegeek.org/listinfo/directors Board executive session email list]
 +
* [http://lists.freegeek.org/listinfo/minutes Minutes list] for keeping track of other stuff in the operation
 +
 
 +
* [[Board Election Checklist]]
  
 +
* [[Meeting tips]]: [[Facilitator]] ([[making an agenda and meeting packet for the board]]), [[Scribe]]
 
[[Category: Board]]
 
[[Category: Board]]

Latest revision as of 15:35, 5 July 2014

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Information remaining behind may no longer be relevant.

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link

Free Geek's 501(c)(3) status requires that we have a board of directors. And that carries with it certain implications, not the least that the BOD is responsible for seeing that decisions are responsible and in the best interest of the corporation. Pursuant to the adoption of the 2011 governance proposal, the board has been enhanced with dedicated volunteer-representative seats (selected by core volunteers), seats representing different skills, stakeholder populations, and mission-related interests, and dedicated staff-board liaisons. When transition is complete, all directors will be holding specialized seats, with job descriptions. Board meetings are also attended by liaisons from both the collective and non-collective staff.

Active projects

  • Working toward a stable and healthy Free Geek
    • Bringing in a temporary consultant to help with this process
    • Developing a high-level strategic plan
  • Clarifying policies, past and present, and making them findable (see Policy register)
  • Pursuing transparency throughout the organization
  • Increasing the size and capacity of the board
  • Creating a more effective fundraising strategy, developing relationships in the community
  • Preparing Free Geek's processes and records for auditability

Board Meetings

The board meets monthly; meetings are on the second Wednesday of the month. The meeting starts at 6:15. The October meeting is the annual meeting as required in the bylaws. Board meetings are open, though occasionally a segment of the meeting will be closed as an "executive session," wherein the board may discuss legally sensitive items. If an executive session is called, a reason will be given.

There is a Meeting Template that may be used when setting up a new Board Meeting. (Remember to copy commitments from the previous meeting's minutes.) Meeting minutes are posted to the directors email list and to the minutes list. Agenda items may not be added within a week of the board meeting, so that the board may be properly prepared (see making an agenda and meeting packet for the board). As of late 2011, there are three email lists related to board business: see knowing which board list to use.

Occasionally the board will have to make decisions via email: our policy on that is outlined here. Email decisions will be reported at the next board meeting.

Current Board Members

Board members are elected to two year terms, except where indicated. (When the board re-formed in October 2005, half of the positions were for one year terms to implement staggering of terms, and we still try to keep that ratio.) The number of directors is currently set (by resolution of the board) to 7.


Dina Dickerson, Director for Development, Chair
first term, started August 2011, ends October 2013
second term, started October 2013, ends October 2015
Larry Lloyd, Volunteer representative, Treasurer
first term, started October 2011, ends Oct 2013
second term, started October 2013, ends October 2015
Mark Ralston, Director for the Environment
first term, started January 2012, ends Oct 2014
JA Magnuson, Director for Education, Secretary
first term, started May 2013, ends October 2014
Bethany Lister
first term, started November 2013, ends October 2015
Michael Colin
first term, started November 2013, ends October 2014
Steve Holden
first term, started March 2014, ends October 2014

Past Board Members

this may not be a full list

  • Bob Griggs, October 2005 - March 2006
  • Joe Buckmaster, October 2005 - August 2006
  • Wren Ng Thornton, October 2005 - August 2007
  • Aaron Burt, October 2006 - October 2007
  • Tim Collier, ??? - October 2008
  • Oso Martin, August 2005 - February 2009, Free Geek founder, original incorporator of Free Geek.
  • Seamus Campbell, October 2005 - October 2009
  • Marie Deatherage, September 2005 - December 2009
  • Shannon Beutel, October 2009 - October 2010
  • Curt Pederson, Director for F/OSS, October 2007 - October 2011
  • Jon van Oast, October 2006 - December 2011
  • Laurel Hoyt, September 2005 - February 2012
  • Anne Glazer, Director, Intellectual Property Attorney - first term, started 2008, second term, ended October 2012
  • Kathey Sutter, Director for Process, August 2011 - December 2012
  • Nina Amin, Volunteer representative, October 2012 - January 2013
  • Jason Owen, Volunteer representative, Board Secretary, October 2011 - October 2013


Earlier board members

  • Brent Campbell
  • Laura Berg
  • Jeff Finz
  • Kenneth McGair
  • Jim Deibele
  • John Telford
  • Michelle Brooks
  • Mark Neiman-Ross
  • Dennis Bridges
  • Lewis Barr

Board Committees

Established at board meeting on October 14, 2009.

Audit committee
aims to make Free Geek prepared for an audit
Chair:
Additional members:
Staff representative:
Propagation (Intergalactic, Trademark Licensing, etc.)
merged with staff propagation committee, deals with issues surrounding other free geeks.
Chair: Anne
Additional members:
Staff representative:
Board recruitment and development
Chair:
Additional members:
Staff representative:
Relationship Development
developing free geek's social skills
Chair: Dina
Additional members:
Staff representative:

Director job descriptions

These descriptions have been approved by the board and are to be used as guidelines for selecting new board members and guiding the service/evaluating the performance of sitting board members. They can be changed at any time by the board.

Useful links