Difference between revisions of "Board of Directors"

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FreeGeek's 501(c)(3) status requires that we have a board of directors. And that carries with it certain implications, not the least that the BOD is responsible for seeing that decisions are responsible and in the best interest of the corporation. Which also implies that the BOD would have the right/responsibility to last word on any decisions made by Council.  [[Talk:Board of Directors|There has been an active discussion on the purpose and makeup of the Board.]]  
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{{migrated}}
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[https://docs.google.com/document/d/1ee36R4_neO2kII0gr2JcRb8i_c0DOlF2YDVZlbMx7Nc/edit?usp=sharing link]
  
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== Interim Board ==
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Free Geek's 501(c)(3) status requires that we have a board of directors. And that carries with it certain implications, not the least that the BOD is responsible for seeing that decisions are responsible and in the best interest of the corporation.  Pursuant to the adoption of the [[2011 governance proposal]], the board has been enhanced with dedicated volunteer-representative seats (selected by core volunteers), seats representing different [[Groups to be represented on the board|skills, stakeholder populations, and mission-related interests]], and dedicated staff-board liaisons. When transition is complete, ''all directors will be holding specialized seats, with job descriptions''. Board meetings are also attended by liaisons from both the [[Collective-board liaison|collective]] and non-collective staff.  
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While the process of [[New Bylaws Project|bylaws revision]] was getting under way, a few resignations from the previous [[Board of Directors]] caused the board to drop below its minimum number of members, so an interim board was pulled together to help shepherd us through the bylaws re-drafting process (and deal with any regular board related matters). While the interim board is working under the [[Free Geek Bylaws|current bylaws]], it is expected that they will all offer their resignations afer a few months when a new ongoing board will be elected using procedures from the new bylaws.  
 
  
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This interim board consists of:
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==Active projects==
 +
* Working toward a stable and healthy Free Geek
 +
** Bringing in a temporary consultant to help with this process
 +
** Developing a high-level strategic plan
 +
* Clarifying policies, past and present, and making them findable (see [[Policy register]])
 +
* Pursuing transparency throughout the organization
 +
* Increasing the size and capacity of the board
 +
* Creating a more effective fundraising strategy, developing relationships in the community
 +
* Preparing Free Geek's processes and records for auditability
 +
 
 +
==Board Meetings==
 +
The board meets monthly; meetings are on the second Wednesday of the month. The meeting starts at 6:15. The October meeting is the annual meeting as required in the [[Bylaws#Section_5._Annual_Meeting.|bylaws]]. Board meetings are open, though occasionally a segment of the meeting will be closed as an "[[executive sessions of the board|executive session]]," wherein the board may discuss legally sensitive items. If an executive session is called, a reason will be given.
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''There is a [[Meeting Template]] that may be used when setting up a new Board Meeting. (Remember to copy commitments from the previous meeting's minutes.)'' Meeting minutes are posted to the [http://lists.freegeek.org/listinfo/directors directors] email list and to the [http://lists.freegeek.org/listinfo/minutes minutes list]. Agenda items may not be added within a week of the board meeting, so that the board may be properly prepared (see [[making an agenda and meeting packet for the board]]). As of late 2011, there are three email lists related to board business: see [[knowing which board list to use]].
 +
 
 +
Occasionally the board will have to make decisions via email: our policy on that is outlined [[On List Decisions Policy#board|here]]. Email decisions will be reported at the next board meeting.
 +
 
 +
== Current Board Members ==
 +
 
 +
Board members are elected to two year terms, except where indicated. (When the board re-formed in October 2005, half of the positions were for one year terms to implement staggering of terms, and we still try to keep that ratio.) The number of directors is currently set (by resolution of the board) to 7.
 +
 
 +
 
 +
; Dina Dickerson, [[Director for Development]], [[Board Chair|Chair]]
 +
: ''first term, started August 2011, ends October 2013''
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: ''second term, started October 2013, ends October 2015''
 +
 
 +
; Larry Lloyd, [[Volunteer representative]], [[Board Treasurer|Treasurer]]
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: ''first term, started October 2011, ends Oct 2013''
 +
: ''second term, started October 2013, ends October 2015''
 +
 
 +
; Mark Ralston, [[Director for the Environment]]
 +
: ''first term, started January 2012, ends Oct 2014''
  
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; Oso Martin
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; JA Magnuson, [[Director for Education]], [[Board Secretary|Secretary]]
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: current staff collective member as Outreach Coordinator and founder and an original incorporator of Free Geek.
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: ''first term, started May 2013, ends October 2014''
  
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; Jeff Kane
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; Bethany Lister
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: current volunteer in the "white hole" server refurbishing program and board member of a wide variety of nonprofit organizations over the years.
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: ''first term, started November 2013, ends October 2015''
  
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; Michael Charno
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; Michael Colin
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: current volunteer and one time exploratory intern who helped us define bookkeeping and financial procedures.
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: ''first term, started November 2013, ends October 2014''
  
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; Laurel Hoyt
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; Steve Holden
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: current staff member as Education Coordinator who will be leaving the collective and returning to volunteer status later this year. Laurel has excellent skills in written communication and knows Free Geek inside and out.
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: ''first term, started March 2014, ends October 2014''
  
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Two members of the interim Bod will not be able to serve after September; this will again put us under the minimum number of members. If the [[Proposed Bylaws Current Draft|new bylaws]] are approved by the [[council]], elections for repopulating the Bod will be the responsibility of the council.
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== Past Board Members ==
 +
''this may not be a full list''
 +
* Bob Griggs, October 2005 - March 2006
 +
* Joe Buckmaster, October 2005 - August 2006
 +
* Wren Ng Thornton, October 2005 - August 2007
 +
* Aaron Burt, October 2006 - October 2007
 +
* Tim Collier, ??? - October 2008
 +
* Oso Martin, August 2005 - February 2009, Free Geek founder, original incorporator of Free Geek.
 +
* Seamus Campbell, October 2005 - October 2009
 +
* Marie Deatherage, September 2005 - December 2009
 +
* Shannon Beutel, October 2009 - October 2010
 +
* Curt Pederson, [[Director for F/OSS]], October 2007 - October 2011
 +
* Jon van Oast, October 2006 - December 2011
 +
* Laurel Hoyt, September 2005 - February 2012
 +
* Anne Glazer, Director, Intellectual Property Attorney - first term, started 2008, second term, ended October 2012
 +
* Kathey Sutter, Director for Process, August 2011 - December 2012
 +
* Nina Amin, Volunteer representative, October 2012 - January 2013
 +
* Jason Owen, Volunteer representative, Board Secretary, October 2011 - October 2013
  
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==Active projects==
+
 
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* Helping with the [[New Bylaws Project]]
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Earlier board members
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* Obtaining and preserving documentation from previous incarnations of the Bod
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* Brent Campbell
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* Creating [[Board Orientation]] materials, including a [[New Director Contract]] to detail the responsibilities of board members
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* Laura Berg
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* Drafting procedures for reaching [[consensus via email]]
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* Jeff Finz
 +
* Kenneth McGair
 +
* Jim Deibele
 +
* John Telford
 +
* Michelle Brooks
 +
* Mark Neiman-Ross
 +
* Dennis Bridges
 +
* Lewis Barr
 +
 
 +
== Board Committees ==
 +
Established at board meeting on [http://lists.freegeek.org/pipermail/minutes/2009-November/000805.html October 14, 2009.]
 +
 
 +
; Audit committee: aims to make Free Geek prepared for an audit
 +
: Chair:
 +
: Additional members:
 +
: Staff representative:
 +
 
 +
; Propagation (Intergalactic, Trademark Licensing, etc.): merged with staff propagation committee, deals with issues surrounding other free geeks.
 +
: Chair: Anne
 +
: Additional members:
 +
: Staff representative:
 +
 
 +
; [[Board recruitment committee|Board recruitment and development]]
 +
: Chair:
 +
: Additional members:
 +
: Staff representative:
 +
 
 +
; Relationship Development: developing free geek's social skills
 +
: Chair: Dina
 +
: Additional members: 
 +
: Staff representative:
 +
 
 +
==Director job descriptions==
 +
These descriptions have been approved by the board and are to be used as guidelines for selecting new board members and guiding the service/evaluating the performance of sitting board members. They can be changed at any time by the board.
 +
 
 +
* [[Responsibilities of directors]] applies to all directors.
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* Board officers are selected by the board at the annual meeting in October. ([[What to do when officers change]])
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** [[Board Secretary]]
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** [[Board Chair]]
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** [[Board Treasurer]]
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* Other seats (these descriptions have been approved by the board. further descriptions-in-progress may be found linked from [[Groups to be represented on the board]])
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** [[Volunteer representative job description]]
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 +
==Useful links==
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* [[Bylaws]]
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* [http://www.sos.state.or.us/corporation/business/nonprofit_information.htm Oregon Sec of State nonprofit services page]
 +
* [[2011 governance proposal]] -- accepted by board and council in April 2011. In the process of being implemented.
 +
 
 +
* [http://lists.freegeek.org/listinfo/directors Board executive session email list]
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* [http://lists.freegeek.org/listinfo/minutes Minutes list] for keeping track of other stuff in the operation
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* [[Board Election Checklist]]
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* [[Meeting tips]]: [[Facilitator]] ([[making an agenda and meeting packet for the board]]), [[Scribe]]
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[[Category: Board]]

Latest revision as of 15:35, 5 July 2014

deletion

This page has been migrated to a document on Free Geek's Google Drive.

Information remaining behind may no longer be relevant.

MIGRATOR:

When you have tagged this page as migrated,
please add a link to the new document on Google Drive.

(Link to new page immediately below.)


link

Free Geek's 501(c)(3) status requires that we have a board of directors. And that carries with it certain implications, not the least that the BOD is responsible for seeing that decisions are responsible and in the best interest of the corporation. Pursuant to the adoption of the 2011 governance proposal, the board has been enhanced with dedicated volunteer-representative seats (selected by core volunteers), seats representing different skills, stakeholder populations, and mission-related interests, and dedicated staff-board liaisons. When transition is complete, all directors will be holding specialized seats, with job descriptions. Board meetings are also attended by liaisons from both the collective and non-collective staff.

Active projects

  • Working toward a stable and healthy Free Geek
    • Bringing in a temporary consultant to help with this process
    • Developing a high-level strategic plan
  • Clarifying policies, past and present, and making them findable (see Policy register)
  • Pursuing transparency throughout the organization
  • Increasing the size and capacity of the board
  • Creating a more effective fundraising strategy, developing relationships in the community
  • Preparing Free Geek's processes and records for auditability

Board Meetings

The board meets monthly; meetings are on the second Wednesday of the month. The meeting starts at 6:15. The October meeting is the annual meeting as required in the bylaws. Board meetings are open, though occasionally a segment of the meeting will be closed as an "executive session," wherein the board may discuss legally sensitive items. If an executive session is called, a reason will be given.

There is a Meeting Template that may be used when setting up a new Board Meeting. (Remember to copy commitments from the previous meeting's minutes.) Meeting minutes are posted to the directors email list and to the minutes list. Agenda items may not be added within a week of the board meeting, so that the board may be properly prepared (see making an agenda and meeting packet for the board). As of late 2011, there are three email lists related to board business: see knowing which board list to use.

Occasionally the board will have to make decisions via email: our policy on that is outlined here. Email decisions will be reported at the next board meeting.

Current Board Members

Board members are elected to two year terms, except where indicated. (When the board re-formed in October 2005, half of the positions were for one year terms to implement staggering of terms, and we still try to keep that ratio.) The number of directors is currently set (by resolution of the board) to 7.


Dina Dickerson, Director for Development, Chair
first term, started August 2011, ends October 2013
second term, started October 2013, ends October 2015
Larry Lloyd, Volunteer representative, Treasurer
first term, started October 2011, ends Oct 2013
second term, started October 2013, ends October 2015
Mark Ralston, Director for the Environment
first term, started January 2012, ends Oct 2014
JA Magnuson, Director for Education, Secretary
first term, started May 2013, ends October 2014
Bethany Lister
first term, started November 2013, ends October 2015
Michael Colin
first term, started November 2013, ends October 2014
Steve Holden
first term, started March 2014, ends October 2014

Past Board Members

this may not be a full list

  • Bob Griggs, October 2005 - March 2006
  • Joe Buckmaster, October 2005 - August 2006
  • Wren Ng Thornton, October 2005 - August 2007
  • Aaron Burt, October 2006 - October 2007
  • Tim Collier, ??? - October 2008
  • Oso Martin, August 2005 - February 2009, Free Geek founder, original incorporator of Free Geek.
  • Seamus Campbell, October 2005 - October 2009
  • Marie Deatherage, September 2005 - December 2009
  • Shannon Beutel, October 2009 - October 2010
  • Curt Pederson, Director for F/OSS, October 2007 - October 2011
  • Jon van Oast, October 2006 - December 2011
  • Laurel Hoyt, September 2005 - February 2012
  • Anne Glazer, Director, Intellectual Property Attorney - first term, started 2008, second term, ended October 2012
  • Kathey Sutter, Director for Process, August 2011 - December 2012
  • Nina Amin, Volunteer representative, October 2012 - January 2013
  • Jason Owen, Volunteer representative, Board Secretary, October 2011 - October 2013


Earlier board members

  • Brent Campbell
  • Laura Berg
  • Jeff Finz
  • Kenneth McGair
  • Jim Deibele
  • John Telford
  • Michelle Brooks
  • Mark Neiman-Ross
  • Dennis Bridges
  • Lewis Barr

Board Committees

Established at board meeting on October 14, 2009.

Audit committee
aims to make Free Geek prepared for an audit
Chair:
Additional members:
Staff representative:
Propagation (Intergalactic, Trademark Licensing, etc.)
merged with staff propagation committee, deals with issues surrounding other free geeks.
Chair: Anne
Additional members:
Staff representative:
Board recruitment and development
Chair:
Additional members:
Staff representative:
Relationship Development
developing free geek's social skills
Chair: Dina
Additional members:
Staff representative:

Director job descriptions

These descriptions have been approved by the board and are to be used as guidelines for selecting new board members and guiding the service/evaluating the performance of sitting board members. They can be changed at any time by the board.

Useful links

Retrieved from "http://wiki.freegeek.org/index.php?title=Board_of_Directors&oldid=70673"