Difference between revisions of "Closing"

Latest revision as of 15:40, 8 October 2013

If you're a keyholder for a group that uses Free Geek for meetings, please see the section at the bottom of this page entitled "Closing for Meetings".

Standard staff closing considerations/tasks

Tasks:

Collect tills (donor desk and store) and lost and found items and store securely in Escape Hatch
Remove open food from kitchen, fill and run dishwasher (if not previously handled by volunteers/staff)
Turn off all monitors (except servers)
Ensure no one is hiding in bathrooms
Keep an eye out for loose hard drives (esp. laptops) and dishes (esp. w/ food) in random places

Door locks to check:

All external doors (Warehouse x3, Receiving, Donor Desk, Store, bike room)
Internal doors: Mezzanine, servers x2, store x2, laptops x3, warehouse, tech support

Lights to turn/leave on (all others go off):

Light by volunteer desk (on the wall), light in Macland, lights in the cage

Miscellaneous items to check:

Volunteer chairs should be off sidewalk
Bring in smokers' oasis
Hard drives in Laptops & Macland

Closing for Meetings:

When your members arrive, make sure they know where the restrooms and kitchen are. Ask them only to use those areas and the meeting room.
When you're ready to leave, make sure everyone else is out of the building before.
If Free Geek staff or cleaning crew are still in the building, let them know that you're leaving and skip the steps below.
Turn off lights & fans in restrooms.
Turn off lights in Library / Internet room (just outside kitchen).
Make sure external door near alarm pad is closed.
Arm the alarm by puching in your code. You now have 30 secs to make sure the door is closed behind you (plenty of time).
Turn off the lights in hall on your way out (left side of hall).
Exit the door and make sure it latches behind you.

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-==Quick Guide:==
+If you're a keyholder for a group that uses Free Geek for meetings, please see the section at the bottom of this page entitled "Closing for Meetings".
-* Warn volunteers to leave 15 minutes before closing.
+==Standard staff closing considerations/tasks==
-* Lock all external doors (leave the front door for last).
-* Switch off all lights.
-* Switch off all monitors.
-* Power down all terminals.
-* Turn off all fans.
-* Turn off the heat and A/C (it should be programmed to happen automatically, but if you altered those settings...)
-* Ask any remaining core volunteers with key access to handle closing for areas they may inhabit after hours.
-* Make sure volunteers (without keys) leave when we close.
-==Detailed Instructions:==
+Tasks:
+*Collect tills (donor desk and store) and lost and found items and store securely in Escape Hatch
+*Remove open food from kitchen, fill and run dishwasher (if not previously handled by volunteers/staff)
+*Turn off all monitors (except servers)
+*Ensure no one is hiding in bathrooms
+*Keep an eye out for loose hard drives (esp. laptops) and dishes (esp. w/ food) in random places
-SUMMERTIME NOTE:
+Door locks to check:
-Turn off any fans that have been left on anywhere in the building.
+*All external doors (Warehouse x3, Receiving, Donor Desk, Store, bike room)
+*Internal doors: Mezzanine, servers x2, store x2, laptops x3, warehouse, tech support
-Fifteen minutes before shutdown:
+Lights to turn/leave on (all others go off):
+*Light by volunteer desk (on the wall), light in Macland, lights in the cage
-* Go through each room and announce that we'll be closing in fifteen minutes.
+Miscellaneous items to check:
-* Tell each volunteer to come to a good stopping point, and to get their hours recorded at the front desk.
+*Volunteer chairs should be off sidewalk
-* Selectively turn out lights to show that we are, in fact, about to close.
+*Bring in smokers' oasis
-* Check any door that is supposed to be locked all the time. Make sure that they are locked.
+*Hard drives in Laptops & Macland
-* Turn off all computers not in use.
-* For double doors, latch the door that doesn't have a lock on it.
-At shutdown:
+==Closing for Meetings:==
+# When your members arrive, make sure they know where the restrooms and kitchen are.  Ask them only to use those areas and the meeting room.
-* Bring a flashlight and your keys.
+# When you're ready to leave, make sure everyone else is out of the building before.
-* Go through each room and tell stragglers to leave.
+# '''If Free Geek staff or cleaning crew are still in the building, let them know that you're leaving and skip the steps below'''.
-* Turn out lights.
+# Turn off lights & fans in restrooms.
-* Check every door, including the ones you just checked.
+# Turn off lights in Library / Internet room (just outside kitchen).
-* Turn off all computers not in use.
+# Make sure external door near alarm pad is closed.
-* Lock all doors.
+# Arm the alarm by puching in your code.  You now have 30 secs to make sure the door is closed behind you (plenty of time).
+# Turn off the lights in hall on your way out (left side of hall).
-Here's a good order to proceed through the building:
+# Exit the door and make sure it latches behind you.
-# [[Receiving]]. Latch and lock the external double doors.
-#* Please use the padlock and chain to secure this pair of doors.
-# Look down the hall towards Advanced Test.
-# Switch off the lights (by the door into [[Reception]]).
-# Proceed through Receiving, turning off computers.
-# Proceed through Basic Testing, turning off computers.
-# In [[PreBuild]]:
-* Turn off each of the test stations (use the power strips).
-* Turn off the lights, look for the RED wall switch.
-# Proceed into the [[Warehouse]] and look down each aisle.
-# Switch off the lights over the System Keeper shelves at the switch on the south wall, about 10 feet from the east windows.
-# Go to the northeast door. Open it and check the external door. Then check the internal door. Both should be locked and shut.
-# Switch off the warehouse lights at the light switch behind the "Recycler Checkin" area, next to the electrical panel on the north wall (near northeast corner).
-# Proceed thru the [[Recycling]] area. Turn off the radio.  Turn off any fans.  Check the door and the rollup door. Both should be locked.
-# Turn off all monitors in the Monitor Test area.  If it is the night before a weekend or holiday, turn off the 3 monitor test computers.
-# Proceed into Printer Island.  Turn off any printers, work lamps, and the radio.
-# Proceed back to the PreBuild area, locking the warehouse door behind you.
-# Proceed to the Janito Supply Room. Turn off lights there and in the adjacent bathroom.
-* Proceed towards Advanced Test.
-# Close and latch door to the [[Mezzanine]]/[[Tree House]].
-# Check the [[Tardis|Build Office]] doors. Both should be locked.
-# In [[Advanced Testing]]:
-#* Check to see if Hard Drive tests are underway. (Check all hard drive testers, checking all channels on the switch while looking at the monitor.)
-#* If not, turn off the computers.
-#* If Hard Drive tests are underway, leave the computers on, but turn off the monitors.
-#* Turn off the lights ,the switch is on the wall above Mac Test.
-#* Be sure to turn off the A/C at the thermostat in Advanced Test before you turn off the lights, the condensation pump is wired to the light circuit.#* NOT SURE IF THIS IS STILL TRUE.
-# Proceed into the Build area:
-#* Turn off computer terminals, all monitors and speakers, and printer. (Check for written instructions for exceptions before doing this.)
-#* Turn off switch on west side of South wall
-#* Unplug speaker power supplies/bricks.
-# Exit Build into the [[Lab]], turning off Build lights (to the left of the door as you exit).
-# Turn off computers and Printers in the Lab.
-# Exit the Lab and cross the Big Classroom. Go ahead and to the right.
-# Switch off lights in both bathrooms.
-# Check the rollup door next to the stairway.
-# Proceed through the Kitchen. Make sure nothing is burning in the toaster oven.
-# Proceed into the [[Core Lounge]]. Switch off the lights in the Core Lounge (and this kills the lights in the kitchen as well.)
-# Pass [[Monkeyhouse]]. Check the door (it should be locked).
-# Check the [[Meeting Room]].
-# Check the external door and switch off lights for Meeting Room / MonkeyHouse (near the door).
-# Go into the Store and check the external doors. They should be locked and latched.
-# Lock the door from the Store into the Meeting Room / [[Monkey House]] area.
-# Proceed back into the Big Classroom. Switch off the lights (east wall).
-# Proceed back into the Core Lounge. Cross and turn right down the hallway.
-# Switch off lights in kitchen and bathroom. Make sure the coffee machine is off.
-# Switch off lights into the Lab (left hand side of wall in hallway).
-# Lock office doors.
-# Check cabinet inside office (where money goes). It should be locked and money should be put away.
-# Proceed to the Reception area. Turn off data entry terminal. Leave front desk computer on. Turn off its monitor. Turn off printer.
-# Put away flashlight and checklist.
-# Turn off lights to Reception and offices (next to front door).
-# Latch and lock front door.
-[[Category:Procedures]]
-[[Category:Locks]]
-[[Category:Action]]

Difference between revisions of "Closing"

Latest revision as of 15:40, 8 October 2013

Standard staff closing considerations/tasks

Closing for Meetings:

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