Difference between revisions of "Closing out the month"
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| Line 50: | Line 50: | ||
# check A/R accounts | # check A/R accounts | ||
#* recycling vendors (i.e. Bear, Greenwall) | #* recycling vendors (i.e. Bear, Greenwall) | ||
| − | # | + | #** NCER |
| − | # | + | #** Metro Metals |
| − | # | + | #** Hallmark |
| − | ##* | + | #** Schnitzer |
| + | #** Recellular | ||
# check A/P accounts | # check A/P accounts | ||
| − | #* recycling vendors | + | #* recycling vendors |
| + | #** Total Reclaim | ||
# reconcile bank accounts | # reconcile bank accounts | ||
#* ebay transfer | #* ebay transfer | ||
Revision as of 19:19, 7 January 2010
This is a checklist of things that need to be done before the month is closed out for bookkeeping. By completing all the items on this list, we ensure a more accurate picture of actual income and expenditures -- useful when setting the budget. Sometimes transaction detailss that occur during a given month aren't known until a few weeks later, but in general many of these steps can be completed in the first week or two of the next month.
- record all checks from checkbook in books
- check the "Orphan" account for mistakes
- Imbalance-USD
- Orphan-USD
- pay bills
- record bills that have been paid automatically
- PGE
- NW Natural
- Slicehost
- Waste Connections
- Comcast
- Portland Water
- Kaiser
- Paychex
- ...
- Bills that need to be manually paid online
- ...
- write and mail checks for bills that need manual payment
- Integra
- ...
- (get authorization from appropriate committee if bill is at all questionable)
- pay rent
- pay health care reimbursements
- record payroll transactions
- net pay, etc.
- tax withholding
- oddball deductions, such as advance paybacks, etc.
- retirement
- report 403(b) deductions (plus employer matches) to VALIC (online)
- See instructions at How to report retirement plan contributions
- write and send check to VALIC
- report 403(b) deductions (plus employer matches) to VALIC (online)
- record receipts
- credit card
- reimbursements (from cash box)
- record daily income reports
- credit and debit card transactions for front desk and thrift store
- "till total" amounts for front desk and thrift store
- daily transfers for front desk and thrift store (from end of shift forms)
- miscellaneous transactions (reimbursements, IOUs, money receipts)
- corrections (overages and short tills)
- record deposits
- record online account transactions
- eBay (Serge creates a spreadsheet)
- online paypal donations (if any)
- Network for Good
- WWeek Give Guide!
- initiate a transfer to appropriate bank accounts and have michael finish it by transferring money into savings
- check A/R accounts
- recycling vendors (i.e. Bear, Greenwall)
- NCER
- Metro Metals
- Hallmark
- Schnitzer
- Recellular
- recycling vendors (i.e. Bear, Greenwall)
- check A/P accounts
- recycling vendors
- Total Reclaim
- recycling vendors
- reconcile bank accounts
- ebay transfer
- donations transfer
- savings (operating reserve)
- main checking
- reconcile cash box