Difference between revisions of "Collective Member Orientation"
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When a new collective member is hired there are several steps that need to be performed. It's the [[buddy]]'s job to make certain these steps are accomplished. Most of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file. | When a new collective member is hired there are several steps that need to be performed. It's the [[buddy]]'s job to make certain these steps are accomplished. Most of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file. | ||
| − | The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members | + | The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members who are responsible for parts of the orientation. |
Revision as of 18:17, 17 March 2011
This form should be printed out, completed, and placed in the new Collective member's file.
Checklist
When a new collective member is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Most of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file.
The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members who are responsible for parts of the orientation.
New Hire's Name: __________________________________
Buddy's Name: _____________________________________
| HR paperwork and policy briefing | Date | New Hire Initials | Staff Initials |
|---|---|---|---|
| I-9 form | |||
| W-4 form | |||
| Direct Deposit of paychecks | |||
| Health Insurance explanation/meeting | |||
| Retirement Plan Meeting | |||
| Check-in about previously planned vacations | |||
| Eligible under HIRE act? | |||
| Staff Handbook | |||
| Explain how to request a Change in Schedule | |||
| Explain that this position is at-will employment and that he/she is subject to reviews | |||
| Sign the Conflict of Interest Form, place in personnel folder (Conflict of Interest Policy) | |||
| Check to make sure emergency contact information is correct in the database | |||
| Create Personnel "File" (RT Ticket) |
| Physical orientation | Date | New Hire Initials | Staff Initials |
|---|---|---|---|
| Closing training | |||
| Safety training | |||
| Get keys, add to Keyholders and provide education (After Hours Access Policy) | |||
| Workspace/Office | |||
| Provide laptop and education on how to use it |
| Technical set-up | Date | New Hire Initials | Staff Initials |
|---|---|---|---|
| Create a Free Geek email address | |||
| Create a Staff Wiki account | |||
| Create database account | |||
| Create RT account | |||
| Create wiki account | |||
| Create an Application Server account (fgstaff, beancounters) | |||
| Add to Contact Info list on the staff wiki | |||
| Add to basic Email Lists (staff or paidworkers, regulars, locks) | |||
| Add to staffworksheet.gnumeric spreadsheet | |||
| Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review | |||
| Add to Staff Collective Members page | |||
| Add to Determining Seniority Policy page | |||
| Set up Thunderbird on laptop | |||
| Phone |
| Technical infrastructure orientation | Date | New Hire Initials | Staff Initials |
|---|---|---|---|
| Email archives http://lists.freegeek.org/listinfo and search | |||
| RT http://todo.freegeek.org/ | |||
| Wiki http://wiki.freegeek.org/ | |||
| Database http://data/ (only accessible from inside FG) | |||
| Where and how to record work hours http://data/worked_shifts | |||
| Orient to Staff wiki |
| Cultural orientation | Date | New Hire Initials | Staff Initials |
|---|---|---|---|
| Orientation to our meeting structure (Facilitating, Scribing, Consensus) | |||
| Introduced around to core volunteers | |||
| Get photo and bio for staff page(http://www.freegeek.org/staff) | |||
| Job Descriptions for other staff members | |||
| Don't tell them they are required to bring donuts to the first staff meeting | |||
| Explain what to expect the first few weeks | |||
| what to expect during probationary period | |||
| How to tell you're doing well (on time, floor shifts, moving position forward, commitments) | |||
| Free Geek FAQ | |||
| Standing Staff Committees What the committees do and where to send what emails | |||
| Netiquette at Free Geek | |||
| Documentation (why it's important, where to document what) | |||
| Where to park your car | |||
| Full policy list (see Policy category) |