Council 2009 11

When: 18 Nov, 2009
Place: Free Geek, PDX
Facilitator: Vagrant
Scribe: Martin
Minutes Checker: Jon
Attendance: Vagrant, Dave, Laurel2, Debra, Laurel1, Richard, Jon, Caitlin, Cliff
Last meeting: October (link?)

COMMITMENTS

• Seamus - email with possible evaluation criteria for how well online sales is doing - FAIL (no need to track here anymore)
• Sergio - email Council when/if commissioned sales start – CARRYOVER INFINITY (no need to track here anymore)

REPORTS

Reports from other working groups.

• State of the Onion
• Gizmo tracking and inventorying is coming out of staff
• Finances reported on. Lots of numbers.
• Sub-board Recruitment: Ali and Laurel1 will be meeting. Contact them to join.
• Sub-board Relations: Shannon and JP have talked about volunteers. We have an appointment in December for something.
• Sub-board Intergalactic: Trademarks and excitement. We are explode!
• Sub-board Audit: Bean-counters and Sayer will be meeting.
• Space Cadets: improving laptop space, moving into new upstairs space.
• Bulletins are great.

Priorities

We started looking at General Priorities and updating it to reflect what we're already doing. We also came up with a number of pages that need attention paid to them before we will know how much we want to do them.

• Computers for Kids (PPS)
• System Administration (PPS)
• Volunteer Pickups (PPS) (no PPS)
• Advanced Linux (PPS)
• Events (PPS) (no PPS)
• External Sales (PPS) (is this Online Sales?)

BUSINESS

Volunteers & Council: (OLD)

(1) Achieving quality Council participation, particularly the issue of non-active-volunteers participating in Council. Free Geek wants a hard & fast rule to address lack of volunteer status as barrier to participation in Council. (2) Whether Council wants to encourage volunteer involvement, and if so, who and how.

• Laurel1: can we have a human point of contact for potential new members to talk to? also as a gate-keeper.
• Laurel2: bulletin board isn't enough?
• Debra: should a potential council member already know enough to figure out who to ask?
• Laurel1: suggesting people ask will lead to more new members asking.
• ...phone call or email, if the go-to person isn't on staff.
• Caitlin: shouldn't any member of council/staff be able to provide this role? but significant confusion exists that i don't believe this is true.
• Richard: council may be in a state of transition regarding its role within freegeek, so a cheatsheet of how to answer questions may be hard
• Debra: face-to-face contact is more meaningful
• PROPOSAL: Laurel1 will be a point-of-contact for people with questions about council until the February meeting.

REMAINING COMMITMENTS

New commitments, and Carry-Overs copied from above.

• Dave - tell council when staff want to start doing commissioned sales (no need to track this here, though)
• Vagrant - tell Shannon to email us (or minutes?) with report on Relations work she has done.
• Laurel1 - will sync up General Priorities with the (X)es we added.
• Richard - will set up a point-of-contact email alias
• Laurel1 - will email core (and regulars) to see if anyone has any questions about council

Next Meeting

• Facilitator: Martin
• Scribe: Laurel1
• Minutes Checker: Debra
• Reporters to other meetings?
• Date and time: 16 December, 2009
• Place: Here
• List of unfinished business for the next meeting:
  • Council's Purpose
  • Council Recruitment