Job Description for Event Planner

Scope

This job description is being created for Mary Doyle who will be coordinating Free Geek's 10th Anniversary event in October 2010.

Work with Staff advisory group (aka Event Planning Committee) to to gain an adequate overview of the needs of Free Geek regarding the 10th Anniversary event.

Be responsive to their feedback.
Delegate tasks as necessary
Help determine how volunteers can be best utilized for the event and assist with coordinating them.
Provide regular and ongoing status reports.
Help craft budget for the event.

Initiate and maintain communications with involved parties. This includes, but is not limited to, potential entertainment acts, venues, contributors, etc.
Help set timelines to keep Free Geek on track for the event.
Design and implement efforts to publicize events and promote sponsorships.
Monitor event activities in order to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
Work with Free Geek Beancounters to review event bills for accuracy.
Prepare a final report to aid Free Geek in thinking about planning future events. Such a report should include such things as a breakdown of time and money spent on what, lessons learned, contact information, etc.

Independent Contractor
Approved for up to 10 hours per week (Mary will bill Free Geek on a bi-weekly basis in synch with our current payroll system).
Approved for $15/hr
Requests for additional hours need to be submitted via email to Free Geek staff (through Ali) and need to include an explanation of why the additional hours are necessary.