Facility

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These tasks are overseen by the Administrative Services Department. As of April 2012, facilities & maintenance issues are coordinated by Darryl Kan with a lot of help from Santiago Carmona.

At one time, there was talk of hiring a contractual facilities maintenance person. This idea has been put on the backburner.

The major goals of Facilities Maintenance work are to make the building functional and safe for its occupants.

Inspection Checklists

Download and print this detailed checklist each month to make sure that the building is functioning and safe:

Recent inspections completed: 2/8/11, 4/22/11, 6/2/11, 9/20/11, 2/18/12, 5/18/12, 10/27/12

This is an overview for reference only:


Floor Plan

Here is the most up-to-date floor plan. It contains layers for:

  • Layout (walls, doors, etc)
  • Upstairs (walls, doors, etc)
  • Emergency Exits
  • Navigation Routes for Volunteers from the Front Desk
  • Room Names (including Upstairs)
  • Utilities
  • First Aid
  • Trash & Recycling
  • Locks
  • Fire Extinguishers


Codes


Contractor List

We have used these contractors more than once as of January 2012.

Locks & Keys
Atlasta Lock & Safe Co
702 Grand Ave
Portland
503-233-8763 (ask for showroom for lock service)
Troy Drog - our regular tech
503-519-0725 cell

Electrical
Christenson Electric Co (last used in November 2011, has done medium sized jobs)
Portland
Paul Garcia - sets up jobs
503-419-3300 main
503-887-7098 cell

Volt Electric (used July 2012, did smallish job)
Portland
Ryan Connor
503-889-6356 cell
Ryan at VoltElectric dot org

Heating and Cooling
Honke Heating
Gresham
503-666-3725
Tom Hornoff - 503-209-4035

Glass - Windows and Doors
Eastside Glass Co
Portland
Andy - 971-409-3510

Security Film - makes glass inpenetrable after smashing
Pacific Window Tinting Inc
Portland
Jared Gray - 503-793-5848

Alarm System
Central Electronic Alarm
8435 Southeast Stark Street
Portland, OR 97216
503-257-9696

Maintenance Logs

HVAC Service

  • Consult with Santiago before calling contractor below.
  • Honke Heating, Gresham, 503-666-3725; Tom Hornoff 503-209-4035

HVAC Filters

We buy air filters locally from:

  • Air Filter Sales, aka "Cam-Fil" (has many sizes): 1138 SE 10th (at Salmon) 503-233-5101
We order a high-quality filter called a "30-30" which has a green filter material.
They have many sizes in stock and can usually quickly make the custom sizes we need.
Here's the list* of filters we need for all HVAC units in our facility:

* This list is accurate as of May 2012.

Qty Size (inches) Nominal* or Exact Custom or Regular
1 27x30x1 Nominal Custom
1 13x21x1 Exact Custom
4 20x20x1 Nominal Regular
1 20x24x1 Nominal Regular
1 20x25x1 Nominal Regular

Note: *Nominal air filter sizes are 1/2 inch less than written. Exact size is the actual written dimensions.

  • Other Sources - in a pinch, you can also get filters from these other sources. Their filters are not as good for commercial use, but OK for temporary.
Hankins (True Value) Hardware - they have 20x20x1 and 20x24x1
1720 SE Hawthorne 503-236-2372
Fred Meyer - has common sizes

HVAC Filter Log

Filters are changed every 3 to 6 months.
They're inspected during Monthly Facility Inspections, and changed as necessary.
  • Evaluating Filter Condition
If the filter is solid gray (on the inlet side), change it.
If the filter is dirty but not solid gray, vacuum dirty side (don't wash paper frame filter), wash aluminum frame with hot water / let dry).
Paper framed filters that are vacuumed, should not be vacuumed again as they'll get clogged with smaller particles that are hard to see.
Area of Free Geek Size Location of Filter Status / Date Est Filter Life Notes
Warehouse 27x30x1 South wall near Pre Build Replaced October 2012 3 months Custom size, need to scrunch filter at the back of the slot to install (don't use metal frame filter)
Hardware Test 13x21x1 Treehouse (west side) Inspected October 2012 6 months Custom size
Receiving 20x20x1 Receiving on ceiling Replaced October 2012 3 months New HVAC installed to replace defunct one Oct 2010. Unit is upstairs above Receiving
Classroom / Laptops 20x24x1 Above Fancy Bath Replaced October 2012 3 months Use very tall ladder leaning against fancy bathroom wall to access.
Main Hallway 20x25x1 Roof Replaced October 2012 6 months Need to bend filter to install (don't use metal frame filter). Use 5/16" nut driver to access filters.
Store 20x20x1 Roof Replaced October 2012 6 months Need to bend filter to install (don't use metal frame filter). Use 5/16" nut driver to access filters. Tape left side of filter with removeable tape. I use blue painter's tape. Without tape, the filter will bend and allow unfiltered air past it.
South Side of Building (downstairs & upstairs) 20x20x1 --- need 2 Wine Cellar (north wall) Replaced October 2012 3 months Use 5/16" nut driver to access filters.
Advanced Recycling Fan 20x20x2 East side of warehouse Replaced May 2012 3 months This filter is used with a box fan in Recycling where we work with very dusty parts (e.g. aluminum heat sinks).


Fire Extinguishers

Vendor
Sanderson's Safety and Supply
1101 SE 3rd Ave
Portland, OR 97214
(503) 238-5700

Fire Extinguisher Log

Inspection tags good for one year. Sanderson used to automatically schedule yearly inspections, but we needed to call them in January 2012 to set up an inspection.


Here's a list of our fire extinguishers in order from North to South.

Location Type Professional Inspection Date
Recycling ABC January 2012 (replaced)
Pre-Build (Basic Test area) ABC January 2012 (replaced)
Hardware Test ABC January 2012 (replaced)
Small Kitchen ABC January 2012 (replaced)
Server Room (just outside) ABC January 2012
Thrift Store (storage room) ABC January 2012
Tech Support (smaller unit) ABC September 2012 (new)
Classroom/Laptops ABC January 2012
Big Kitchen ABC January 2012
Big Office ABC January 2012
Wine Cellar ABC January 2012


Central Vacuum System

  • We have a central vacuum system for cleaning computers in System Evaluation (aka Pre-Build).
  • The vacuum itself is located above the System Evaluation area in the Mezzanine.
  • It's a large red drum located near the middle of the north wall of the Mezzanine.
  • If you have dust allergies, wear a mask. This next part can get very dusty.
  • To check the fullness of the bag, first unplug the vacuum from the wall, then detach the white pvc pipe from the large red cylinder. The pipes are not glued together and will release with a little twisting.
  • Undo 2 clips along the "waistline" of the large red cylinder, then remove the top half of the red cylinder.
  • If the bag is full, replace it with one of the bags nearby.

Bag last changed on 10/27/2012. -Darryl

HVAC UNIT INFO

units listed from north to south

WAREHOUSE
Located in the Warehouse, next to the door from Pre Build.
Serves the Warehouse
Thermostat is programmable, on a pillar, near Advanced Recycling (near the east windows).
Model
Gas valves are located at the unit and at the meter.Gas line runs through Black Hole, then along back wall through Eval, Build, Back Stage, and out near rollup door. Facing meters, it is the one on the right.
Electrical switch at the unit.
Info -Gas Unit, no Air Conditioning.
RECEIVING
Located in the attic space above Receiving, with air conditioning condenser on roof.
Serves Receiving area, basic test area.
Thermostat is programmable, on wall of Receiving.
Model
Gas
Electrical switch at the unit.
Info - Gas Unit with Air Conditioning.
ADVANCED TEST
Located in Treehouse above Advanced test.
Serves Advanced Test, Hardware ID.
Thermostat Programmable, located on east wall Advanced Test.
Model - Day & Night - 394GAW060175
Gas
Electric furnace, fed from panel on north wall of Advanced Test.
Info -
STORE
Located above fancy bathroom.
Serves store
Thermostat programable, located on north wall of Thrift Store.
Model
Gas?
Electric
Info - Has air conditioning.
SERVER ROOM
Located in Server Room which is east of Build, north of MacLand.
Serves Server Room only
Thermostat located in Server Room
Model Fujitsu - mini-split
Gas
Electric Air conditioning only. Condenser located on roof.
Info -
RECEPTION / TECH SUPPORT / A/V-ONLINE SALES / MAC-LAND / BUILD
Located On roof above Mac Land.
Serves all space from Reception to Build.
Thermostat is programable, located on south wall of Lab. Honeywell TH800 Series File:VisionPro Owner manual.pdf
Model -
Gas runs across roof, shut offs at unit and meter. Meter at south rollup door is second from left facing meters, same meter feeds other units.
Electric
Info - Gas unit with air conditioning.
CLASSROOM / LAPTOPS
Located On roof above Store
Serves Classroom and Laptop Build
Thermostat programmable, located on north wall of the classroom near the door to Lab. Honeywell TH800 Series File:VisionPro Owner manual.pdf
Model
Gas shut off's at roof unit, and at south rollup door,meter second to left, facing meters, shared by other units (to be documented later).
Electric
Info - Gas unit with air conditioning

check drain above store

MEETING ROOM / MONKEYHOUSE / BIG KITCHEN
Located in Wine Cellar closet upstairs.
Serves meeting room, Monkeyhouse, Lounge, Library, Kitchen
Thermostat programmable - located in Community Internet / Library.
Model
Gas
Electric with air conditioning. Condenser located on roof.
Info -

THERMOSTATS

Locations listed in Unit Info above.
Batteries in programable thermostats should be changed annually
Month ?
Two AAA batteries each


PGE METER INFORMATION

(Listed from left to right when facing meters)

Meter One, key P-A, account# ends in 8657 7, Service Address: 1711 SE 10th Ave, A
Meter Two, key P-A, account# ends in 8658 5, Service Address: 1711 SE 10th Ave, B
Meter Three, Key P-A, account# ends in 8659 3, Service Address: 1731 SE 10th Ave
Meter Four, key P-A, account# ends in 8660 1, Service Address: 1735 SE 10th Ave
Meter Five, key P-B, account# ends in 8661 9, Service Address: 1741 SE 10th Ave
Meter Six, key P-B, services north upstairs (McGuire's other tenants)
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