Front Desk

Please don't post plain text email or other personal information (such as addresses or phone numbers) on the wiki. For more details on acceptable email formats, see Email address use.

Many skilled people (volunteers and staff) sit at the front desk and make it work. If you have any ideas about how to make the front desk look better, check out the Front Desk Beautification page.

FD Task Divvy

Must Do Tasks

If you're working at the front desk, you have to be sure these get done:

• Printing stuff.
• Taking donations and making a Donation Receipt and Processing Monetary Donations
• Answering the phone
• Checking phone messages: see Phone System Howto.
• Making reminder calls for FreekBox Adoption Classes and Command Line classes.
• Make sure there are build and adopter packets for the noon and 6pm tours
• Sign volunteers up for shifts and classes (be sure to get volunteer number and phone number on signups for classes)
• Check Supplies
• Schedule and teach people Cleaning
• Recruit tour guides Regularly Scheduled Tour Guides
• Occasional community service volunteer processing. Please go to this link.
• Enact the Bag Check Policy

Other Tasks

Pre-Opening Tasks

• Review and record phone messages.
• Answer messages as needed.
  • Return calls.
  • Send e-mail messages to staff or committees as needed.
  • Check schedule sheet and record cancellations as needed.
  • Call to reschedule appointments as needed.
• Prepare Staff Schedule sheet. Color code prebuild, recycling and receiving people and shifts.
• Put out current volunteer schedule sheets for build and adoption.
• Reminder calls for classes
• Set up cash drawer
• Replace any of the numbered bag check simcards that are missing.
• Check supplies (Tuesday afternoon) and prepare supply run list e-mail.
• Check hardware donation forms supply and print new forms as needed.
• check and add printer paper if needed.
• Make copies of FG brochure found on deadtrees, if needed.
• Put previous day's work schedule into filing cabinet

Tasks Done During Work Hours

• Check in builders, adopters and volunteers
• Schedule builders and adopters
• Prepare for noon/6pm tour (get packets ready to hand out)
• Prepare build, adoption, and class schedule sheets - 3 weeks in advance
• Enter volunteers hours
• Enter Volunteer information
• Schedule volunteer shifts
• Schedule groups for recycling
• Print out schedules for classes, build and adoption for a month in advance
• Invoicing Donors
• PayPal and/or on-line Donations
• Check build status book for missing information and alphabetize pages if needed
• Review and update RT tickets as needed (done by staff only)
• Process community service volunteers
• Remove Free Geek's fax number from unwanted solicitation faxes
• Provide information on how to get tech support
• Howto handle requested pick-up calls: take the request and e-mail it to pickup@freegeek.org.

Miscellaneous Jobs

• Organize Build Books
• Fold Free Geek Flyers
• find a qualified tour guide for noon and 6pm tours
• Introduce tour guide and front desk personnel to group ready for tour.
• If spanish speakers come to inquire about volunteering, print out the spanish info sheet from the website [Cómo Voluntario]
• Update Wiki for Front Desk
• Using the Page Function
• Add current information to

Shift Notes

Passin it on to the next person

Till & Database

• We should schedule someone to organize the office supply room at once every three monthsUser:kathie 16:50, 3 March 2008 (PDT)

Printing

Tours

• Mr.Jeff asked to not have any tour guys come into the black laptop area. { [Selam ]}

Customer Complaints

• first, ask them to send an e-mail to staff@freegeek.org
• second, if they would rather speak with someone find a staff person who can take person to a quite space and discuss the issue.

Tech Support Intake Form

• Fill out this form when a volunteer leaves their system for be fixed. Forms are in white file cabinet at front desk. All systems left for Michael must have this form filed out and taped to system before placing system in Michael's office. The form can also be printed out from here.

Other stuff

• The Outreach subcommittee's email lists can be found on the wiki page OutreachElizabeth 16:03, 20 April 2007 (PDT)

• Keeping Staff Schedule for a month, each month, so that people can check their hours. They will be in a folder titled Old Schedules under the till.Elizabeth 14:33, 20 April 2007 (PDT)
• make sure phone messages are taken on friday and sat.
• all people working front desk note that we don't send people to jeff or forrest. take and forward a message.
• the outside plants need to be watered every Sat. afternoon. Someone please water them Friday afternoon before any Sat. holiday.

Phone Messages

• build status sheet books need to be reviewed, re-organized and alphabetized.

Tour Job Applicants

Please remember to document who came on a tour. I beleave there is a paper that you check off and can add names to at the desk. Matteo 21:48, 4 November 2007 (PST)

Special Job

• Friday 25th 11am to 1pm Ali has a special painting job for 2 or 3 volunteers. See her for details, but sign is at front dest.

Meet the Crew

• Kathie Hitchcock
• Mary Kate Watson
• Sophia Luchini-Dexter
• Michael Limb
• Sergio Garcia
• Dana Highfill
• Ben Rollock
• Ali Briggs
• Ian Young
• Shawn Furst
• Jake Taasevigen
• Many other talented staff folks

Money Takers

Go to this page to see who's been approved to handle money at Free Geek. If someone wants to handle money, have 'em send an email to staff.

Training Check Lists for Front Desk Folks

• Template:Training Guide for Front Desk Internship
• Training Guide for Jessica
• User:Koopa/Front Desk Training Guide
• User:MaryKate/Front_Desk_Training_Guide