GEEK PROM

GEEK PROM is a annual spring fundraiser with a high school prom theme. It is scheduled for Saturday, May 6th. This year it'll be at the Acme at SE 8th and Main. The Outreach committee oversees this event. The theme this year is:

• Level Up! at Geek Prom 2006

Stats

• Tickets: $6-10 sliding scale
• Location/sponsor: Acme: 8th and Main http://acme-pdx.com
• Additional sponsors: New Deal Vodka http://newdealdistillery.com and Willamette Week http://wweek.com
• Activities/fundraisers: Photo Booth, Candy boys/girls selling raffle tix, projected classic video games, king and queen competition
• Bands: Piano Man Rich Landar, The Golden Greats, DJ Parklife, Tim Kutscha has offered to help DJ if we need him. He wont be upset if we dont, but it is good to have a capable guy with a laptop on hand.
• Jello shots? I hope so.
• Group photo? perhaps we can have a web cam mounted from above the bar? it would be nice to get everyone we can together for a pic (it has been awhile!)

Coordinators

• Music/DJs - Shawn/Phil
• Stage manager - MNR
• MC - RevPhil
• Meet the Geek - Rich Landar
• Photo Booth - Martin
• Giant Video Game - Dave
• Food/Drink - Shawn/Acme
• Alcohol coordination - Phil
• Raffle prize accrual - Jeanne/Jeff
• Outreach/PR - Oso/Shawn
• Decorations
• Volunteer Coordinator - Jeanne
• Volunteers
  • Ticket-takers/ID check (3 step), setup, teardown, food watcher, photo booth assistant, candy girls/boys
  • Volunteer sign-in now available!

Funds

• Tickets

Will earn ~$1750 for 250 tickets (assuming an average sale price of $7) Only sold at-the-door

• Photo Booth

Pose with your favorite gizmo/museum item! Set this up outside

• Candy boys/girls sell raffle tickets
• Alcohol Sales:

Will earn ~$1000 (?)

• Snacks will be bought. Cost: $200

Prizes

Raffle prize 1

Gamer Pack -- The Crystal Caste stone dice and backpack, gaming book from Palladium

Raffle prize 2

Coupon for 2 adults/2 children admission to Oregon Zoo, necklace and earring set from Gold Door

Raffle prize 3

Portland Indy Movie Prize Pack (Microcosm: $100 and a T-Shirt, Cinema Queso, Empty Noggin, Homeless Corner, Venessa Renwick, Bill Brown), $50 cert from Echo food and drink

Raffle prize 4

Collectibles pack from Dark Horse, including signed comics, action figures, book, lunchbox, $25 tap beer and food certs from Billy Ray's n'hood dive

Meet the Geek

$15 Gold Rush cert

$25 cert Billy Ray's

mobo arty thing from Mirador

Random fun prizes

Sin City posters

Level Up game

Laptop

Pickups

Larry H. be here around noon-ish to make the run for us.

Saturday

• Gold Door • 1434 SE 37th Ave 97214 • Pendant and earrings • will need receipt upon pickup
• A roll of 2,000 raffle tickets: Office Depot -- 323 SE MARTIN LUTHER KING BLVD (Martin Luther King Blvd. & Pine St)

Timeline

• March 20 Send out a feeler email for a media sponsor to the weekly rags
• March 23 Choose theme
• April 4 Final Band Lineup
• April 4 First press release
• April 6 or so Finalize plans with Acme
• April 6 First draft poster done -
• April 6 Major raffle donors contacted (30-day head-start on big items)
• April 14 Final poster/flier done raffle items mostly done
• April 14 Second press release with finalized info
• April 15 Copies of flier and poster made at FG
• April 15 Press release out to media
• April 15 Press release out to minor media/email lists/bulletin boards
• April 17 Shawn makes copies of flier if FG printers fail
• April 18 begin to blanket the city with fliers/posters
• April 21 Raffle items mostly collected
• April 21 All final media in to media outlets
• April 22 Outreach for volunteers: setup/decorations, door, photo booth, candy girls/boys, drivers?, cleanup
• May 2 Food and Raffle figured out
• May 2 Final Final Press Release (TV)
• May 2 Finalize guest list
• May 2 Discuss drink comp tickets
• May 2 finalize raffle
• May 4 Photo Booth test (w/ bluescreen background)
• May 4 Check weather report

Day of

• Noon Larry shows up to do pickups
• 2pm Larry returns with stuff
• 2-4pm Setup:
  • Videos and electricity
  • Photo booth and elecricity
  • Make photo booth pretty
  • Put up photo booth lights
  • Plant random experience points around acme
  • Check about food table/door person/door table. Do we need to bring tables?
• 7pm Pickup platters at New Seasons on Division
• 8pm Setup:
  • Food table (bring our own?)
  • Raffle table
  • Cash boxen (3)
  • Door table
  • Signs
  • Bring prizes: raffle, meet/geek, level up, food and door table if needed
• 9pm Start party!
• 9:30pm No more non-door-paying diners
• Cleanup that night.

• Level Up for more XP (raffle tix, stump dave, Street Fighter Competition, buy a FG person, dance off entry, bartenders hand out for big tip

Press Release

• GEEK PROM Press Release - current press release

Press Releases sent to: Are these getting sent to email, fax, or by snail mail, or a combination? Also...don't forget to look at the Media contact list for other outlets. I'd like to help send these out, but let me know if there's a system so I don't duplicate efforts. -Pete 11:26, 30 Apr 2006 (PDT)

• Willamette Week calendar (4/20)
• Mercury calendar (4/20)
• City Repair Core (4/21)
• KBOO Community Calendar (4/20)
• Craigs List (4/21)
• N4N (4/21)
• Oregonian events calendar (4/21)
• Oregonian A&E (4/41)
• Fox Channel 12 community calendar (4/21)
• CitySearch (4/21)
• Portland Tribe.net (4/25)