Difference between revisions of "Geek Fair Setup Schedule"

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This page is for [[GEEK FAIR]] coordinators so they can help set up.
 
This page is for [[GEEK FAIR]] coordinators so they can help set up.
  
−
The old one's at [[Geek Fair 2005 Setup Schedule]].
+
==July 15 (day before)==
 +
===Pickups===
 +
7-9am
 +
One or two volunteers to go with Oso
 +
* Tents
 +
 
 +
9-11am
 +
One or two volunteers to go with Oso
 +
* Tables & Barricades (SEUL)
 +
* Tables (St. Phillip Neary)
 +
* Popups (City Repair)
 +
 
 +
1-4pm
 +
One or two volunteers need to pickup:
 +
* '''Safeway: SE 25th and Hawthorne''':
 +
* 8 bags of Ice
 +
* 2 full cases PBRs (so, about 50 cans of beer total)
 +
* ~150 10-12 ounce cups for water
 +
* 4 or 5 huge boxes of generic band-aids
 +
* 24 rolls of TP: cheap stuff!
 +
* '''Lippman's Party Supplies: 50 SE Yamhill'''
 +
* Raffle tickets
 +
 
 +
===Outside Setup===
 +
7pm
 +
One or two volunteers
 +
* Put out "No Parking" signs along entire block and parking lot entries
 +
 
 +
===Indoor Setup===
 +
3-7pm
 +
* Move stuff out of the classroom, meeting room, staff lounge
 +
* Put up signage
 +
* Clean and stock bathrooms
 +
* Set up meeting room as bar
 +
* Set up lab as gaming place
 +
* Take terminals down in classroom (neatly!)
 +
* Haul in tables, tents, etc. when they come in
 +
* Take flourescents down in staff lounge
 +
* Take down and roll up rugs.  Put 'em in lounge
 +
* Make it pretty
 +
 
 +
==July 16 (day-of)==
 +
===Setup===
 +
8:30am
 +
* Pickup dunk tank
 +
 
 +
9am-1pm
 +
* Start filling dunk tank at 9am (takes 2-1/2 to 3 hrs!)
 +
* At 9:30, send 2-3 volunteers with Ken to pick up towers then put in place
 +
* Put up stage and backdrop
 +
* Put up tents
 +
* Put out tables and chairs
 +
* Set up T-pony
 +
* Set up sound
 +
* Move dumpster in parking lot
 +
* Volunteer hang-out area, including food
 +
* Set up water stations and super soakers
 +
* Sandwich signs at major streets
 +
* Booth org signs at appropriate tables
 +
 
 +
===Silent Auction===
 +
11-1pm
 +
* Be sure we have all bid sheets and winner-tracking spreadsheet is complete
 +
* Be sure we have copies of certificates
 +
* Lay stuff out: prize next to or above bid sheet, with business cards/brochures closeby
 +
* You might want to tape bid sheets down
 +
* Put up signage
 +
 
 +
===Kids' Area===
 +
noon-1pm
 +
* Lay out stuff
 +
* Put up sign
 +
* get ready for munchkins to come
 +
 
 +
===Info Booth===
 +
noon-1pm
 +
What should be there:
 +
* Info booth binder with:
 +
** Booth list
 +
** Band list, including which stage they play on, who the sound engineer is for that stage, and who to check in with
 +
** Program
 +
** Copy of site plan
 +
* Raffle items, tickets, and sign
 +
* Big info booth sign
 +
* Water and cups
 +
 
 +
===Smashtacular===
 +
noon-1
 +
* Collect implements of destruction
 +
* Put printers close
 +
* Get cashbox
 +
 
 +
===Book Sale===
 +
noon-1
 +
* Lay out books
 +
* Get cash box
 +
* Signage: books $0.50-1.00
  
 
[[Category:Events]]
 
[[Category:Events]]

Revision as of 16:56, 2 June 2006

This page is for GEEK FAIR coordinators so they can help set up.

July 15 (day before)

Pickups

7-9am One or two volunteers to go with Oso

  • Tents

9-11am One or two volunteers to go with Oso

  • Tables & Barricades (SEUL)
  • Tables (St. Phillip Neary)
  • Popups (City Repair)

1-4pm One or two volunteers need to pickup:

  • Safeway: SE 25th and Hawthorne:
  • 8 bags of Ice
  • 2 full cases PBRs (so, about 50 cans of beer total)
  • ~150 10-12 ounce cups for water
  • 4 or 5 huge boxes of generic band-aids
  • 24 rolls of TP: cheap stuff!
  • Lippman's Party Supplies: 50 SE Yamhill
  • Raffle tickets

Outside Setup

7pm One or two volunteers

  • Put out "No Parking" signs along entire block and parking lot entries

Indoor Setup

3-7pm

  • Move stuff out of the classroom, meeting room, staff lounge
  • Put up signage
  • Clean and stock bathrooms
  • Set up meeting room as bar
  • Set up lab as gaming place
  • Take terminals down in classroom (neatly!)
  • Haul in tables, tents, etc. when they come in
  • Take flourescents down in staff lounge
  • Take down and roll up rugs. Put 'em in lounge
  • Make it pretty

July 16 (day-of)

Setup

8:30am

  • Pickup dunk tank

9am-1pm

  • Start filling dunk tank at 9am (takes 2-1/2 to 3 hrs!)
  • At 9:30, send 2-3 volunteers with Ken to pick up towers then put in place
  • Put up stage and backdrop
  • Put up tents
  • Put out tables and chairs
  • Set up T-pony
  • Set up sound
  • Move dumpster in parking lot
  • Volunteer hang-out area, including food
  • Set up water stations and super soakers
  • Sandwich signs at major streets
  • Booth org signs at appropriate tables

Silent Auction

11-1pm

  • Be sure we have all bid sheets and winner-tracking spreadsheet is complete
  • Be sure we have copies of certificates
  • Lay stuff out: prize next to or above bid sheet, with business cards/brochures closeby
  • You might want to tape bid sheets down
  • Put up signage

Kids' Area

noon-1pm

  • Lay out stuff
  • Put up sign
  • get ready for munchkins to come

Info Booth

noon-1pm What should be there:

  • Info booth binder with:
    • Booth list
    • Band list, including which stage they play on, who the sound engineer is for that stage, and who to check in with
    • Program
    • Copy of site plan
  • Raffle items, tickets, and sign
  • Big info booth sign
  • Water and cups

Smashtacular

noon-1

  • Collect implements of destruction
  • Put printers close
  • Get cashbox

Book Sale

noon-1

  • Lay out books
  • Get cash box
  • Signage: books $0.50-1.00
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