Geek Fair Setup Schedule

This page is for GEEK FAIR coordinators so they can help set up.

July 15 (day before)

Pickups

I dont know when, but Bruce Orr from Mudeye Pupets will probably say it is cool to come pick up some big puppets. they need to be cared for but are pretty sweet.

7-9am One or two volunteers to go with Oso

• Tents

9-11am One or two volunteers to go with Oso

• Tables & Barricades (SEUL)
• Tables (St. Phillip Neary)
• Popups (City Repair)

1-4pm One or two volunteers need to pickup:

• Safeway: SE 25th and Hawthorne:
• 8 bags of Ice
• 2 full cases PBRs (so, about 50 cans of beer total)
• ~150 10-12 ounce cups for water
• 4 or 5 huge boxes of generic band-aids
• 24 rolls of TP: cheap stuff!
• Lippman's Party Supplies: 50 SE Yamhill
• Raffle tickets

Outside Setup

7pm One or two volunteers

• Put out "No Parking" signs along entire block and parking lot entries

Indoor Setup

3-7pm

• Move stuff out of the classroom, meeting room, staff lounge
• Put up signage
• Clean and stock bathrooms
• Set up meeting room as bar
• Set up lab as gaming place
• Take terminals down in classroom (neatly!)
• Haul in tables, tents, etc. when they come in
• Take flourescents down in staff lounge
• Take down and roll up rugs. Put 'em in lounge
• Make it pretty

July 16 (day-of)

Setup

8:30am

• Pickup dunk tank

9am-1pm

• Start filling dunk tank at 9am (takes 2-1/2 to 3 hrs!)
• At 9:30, send 2-3 volunteers with Ken to pick up towers then put in place
• Put up stage and backdrop
• Put up tents
• Put out tables and chairs
• Set up T-pony
• Set up sound
• Move dumpster in parking lot
• Volunteer hang-out area, including food
• Set up water stations and super soakers
• Sandwich signs at major streets
• Booth org signs at appropriate tables

Silent Auction

11-1pm

• Be sure we have all bid sheets and winner-tracking spreadsheet is complete
• Be sure we have copies of certificates
• Lay stuff out: prize next to or above bid sheet, with business cards/brochures closeby
• You might want to tape bid sheets down
• Put up signage

Kids' Area

noon-1pm

• Lay out stuff
• Put up sign
• get ready for munchkins to come

Info Booth

noon-1pm What should be there:

• Info booth binder with:
  • Booth list
  • Band list, including which stage they play on, who the sound engineer is for that stage, and who to check in with
  • Program
  • Copy of site plan
• Raffle items, tickets, and sign
• Big info booth sign
• Water and cups

Smashtacular

noon-1

• Collect implements of destruction
• Put printers close
• Get cashbox

Book Sale

noon-1

• Lay out books
• Get cash box
• Signage: books $0.50-1.00