Difference between revisions of "Geek Fair Setup Schedule"

Revision as of 20:02, 13 July 2005

This page is for GEEK FAIR coordinators so they can help set up.

July 15 (day before)

Pickups

7-9am One or two volunteers to go with Oso

Tents

9-11am One or two volunteers to go with Oso

Tables & Barricades (SEUL)
Tables (St. Phillip Neary)
Popups (City Repair)

1-4pm One or two volunteers need to pickup:

Ice
Cups for water
Volunteer food
Leftover silent auction stuff
An extra brain for Shawn

Outside Setup

7pm One or two volunteers

Put out "No Parking" signs along entire block and parking lot entries

Indoor Setup

3-7pm

Move stuff out of the classroom, meeting room, staff lounge
Put up signage
Clean and stock bathrooms
Set up meeting room as bar
Set up lab as gaming place
Take terminals down in classroom (neatly!)
Haul in tables, tents, etc. when they come in
Take down and roll up rugs. Put 'em in lounge
Make it pretty

July 16 (day-of)

Setup

8:30am

Pickup dunk tank

9am-1pm

Start filling dunk tank at 9am (takes 2-1/2 to 3 hrs!)
Put up stage and backdrop
Put up tents
Put out tables and chairs
Set up T-pony
Set up sound
Get and place towers
Move dumpster in parking lot
Volunteer hang-out area, including food
Set up water stations and super soakers
Sandwich signs at major streets
Booth org signs at appropriate tables

Silent Auction

11-1pm

Be sure we have all bid sheets and winner-tracking spreadsheet is complete
Be sure we have copies of certificates
Lay stuff out: prize next to or above bid sheet, with business cards/brochures closeby
You might want to tape bid sheets down
Put up signage

Kids' Area

noon-1pm

Lay out stuff
Put up sign
get ready for munchkins to come

Info Booth

noon-1pm What should be there:

Info booth binder with:
- Booth list
- Band list, including which stage they play on, who the sound engineer is for that stage, and who to check in with
- Program
- Copy of site plan
Raffle items, tickets, and sign
Big info booth sign
Water and cups

Smashtacular

noon-1

Collect implements of destruction
Put printers close
Get cashbox

Book Sale